This official feed from the Google Workspace team provides essential information about new features and improvements for Google Workspace customers.
rss_feed

What’s changing 

Users have been able to use Gemini in the side panel of Google Drive to summarize one or multiple documents, interact with PDFs, have focused conversations about a specific Drive folder, create files and folders, and more. However, until now, this functionality was text-based only and did not account for images saved in your Drive. 

Similar to the recent video announcement, we’re happy to announce that Gemini can now answer questions or give you summaries about images in Drive. Here are some examples of what you can ask Gemini to: 

  • Summarize this image
  • Extract text from this image
  • Extract information from this receipt/invoice into a table
  • Generate alternate text for this image
  • Write a story about this image

Gemini is extracting information from this receipt into a table 

Additional details 

This feature is currently available in English only and works best for:
  • Scanned documents like contracts, receipts, invoices, etc. 
  • Text-heavy images 

Getting started 


Rollout pace 


Availability 

Available for Google Workspace: 
  • Business Standard and Plus 
  • Enterprise Standard and Plus 
  • Customers with the Gemini Education or Gemini Education Premium add-on 
  • Google One AI Premium 
Anyone who previously purchased these add-ons will also receive this feature: 
  • Gemini Business* 
  • Gemini Enterprise* 
*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details. 

Resources 





Read More

What’s changing 

For those who prefer to listen to document content, we’re excited to introduce the ability to create audio versions of your documents using Gemini in Google Docs. 

Whether you want to hear your content out loud, absorb information better while reading, or help catch errors in your writing, audio versions of your documents provide you with clear, natural-sounding voices that read your documents aloud. You also have the option to customize your audio experience with a variety of voices and playback speeds to match your personal preferences. 

This new feature includes capabilities for both authors and readers to listen to documents. More specifically:

Readers can access the Listen to this tab option, available in the Tools > Audio menu, to quickly listen to the contents of the current tab. 


Authors can add Audio buttons, available in the Insert > Audio buttons menu, which inserts a play button directly into documents so readers can easily listen to the current tab with a single click. Once added to the document, authors can change the label, color, and size of the button. 


Who’s impacted 

End users 

Why you’d use it 


This new audio feature in Docs helps you engage with your content in fresh ways and can improve accessibility of your documents. Additional details This feature is only available in English and on desktop at this time. 

Getting started 


Rollout pace 


Availability 

Available to Google Workspace: 
  • Business Standard and Plus 
  • Enterprise Standard and Plus 
  • Customers with the Gemini Education or Gemini Education Premium add-on 
  • Customers with the Gemini Business or Gemini Enterprise add-on* 
  • Google AI Pro and Ultra 
*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details. 

Resources 

Read More

What’s changing 

You can currently use Gemini in Google Chat to summarize unread conversations in the Chat home view and to summarize files shared in conversations. To build upon this, we’re adding the ability to catch up on unread messages in a direct message, group conversation, or space. 

With this launch, when opening a space or group direct message with a significant number of unread messages, you’ll see a card in the conversation pane summarizing recent discussions. When there are a smaller number of unread messages, you can l manually generate a summary by clicking / tapping on the summarize button. 

This new feature will help you more easily catch up on unread messages within conversations so you can quickly get up to speed and respond as needed. 

Initially, this will be available for users on the web. The feature will launch on mobile at a later date. 

Requesting a conversation summary on web 

Who’s impacted 

  • End users 

Getting started 

  • Admins: 
  • End users: 
    • On web, open an unread conversation and click the conversation summary button. If a conversation summary is not proactively shown, click on the summarize button from the unread line to request it manually. 
    • On mobile, open an unread conversation and tap the conversation summary button. If a conversation summary is not proactively shown, tap on the summarize button from the unread line to request it manually. 
    • Users can control whether summaries are proactively shown by toggling the Summaries in conversation setting within Chat settings > Message & Media > Message Features. 
    • Visit the Help Center to learn more about summarizing conversations in Google Chat. 

Rollout pace 


Availability 

Available for Google Workspace: 
  • Business Standard and Plus 
  • Enterprise Standard and Plus 
  • Frontline Plus 
  • Customers with the Gemini Education or Gemini Education Premium add-on 
Anyone who previously purchased these add-ons will also receive this feature: 
  • Gemini Business* 
  • Gemini Enterprise* 
  • AI Meetings and Messages* 

*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details. 

Resources 

Read More

What’s changing 

Google AI Ultra for Business is an add-on for Google Workspace that provides the highest access to AI features and models, and includes next-generation AI tools. With this launch, we are increasing the credit limit to use with Whisk and Flow for Google AI Ultra for Business users from 12,500 per user per month to 25,000 per user per month. This means you'll be able to generate twice as many clips and scenes as you build your story in Flow or animations in Whisk. 

Additionally, we’re excited to announce that starting August 19, 2025 we’re expanding availability of Whisk, our experiment that allows you to create images using both text and image prompts, to 77 additional countries. 

Getting started 

  • Admins: 
  • End users: 
    • No action needed. All users with a Google AI Ultra for Business license will see their monthly AI credits limit increase to 25,000. Use our Help Center to learn more about how AI credits in Google AI Ultra for Business work. 
    • Whisk is optimized for English, but supports a number of additional languages. See the Labs FAQ for more detail. 

Rollout pace 


Availability 

Available for Google Workspace customers with these add-ons: 
  • Google AI Ultra for Business 

Resources 

Read More

What’s changing 

Building upon generative image capabilities across Google Workspace, we’re excited to introduce two AI image editing features in Google Slides and Google Vids. 

To expand on the ability to edit your images, we’re adding the options to modify the background of your image beyond removing the background. Simply select your image, and click on the ‘Generate an image’ icon in the side panel, select ‘Edit’ and select "Replace background." and type in a prompt, such as ‘Minimalist product shot in studio’ and select ‘Create’. This new feature can be useful in numerous scenarios, for example: 
  • Contextualize products: Take a standard product photo (e.g., a chair on a plain background) and instantly place it in a variety of realistic settings like a modern living room, a cozy café, or an outdoor patio to help customers visualize it.
  • Company headshots/team photos: Easily remove distracting backgrounds from employee photos and replace them with a professional, unified backdrop for internal and external presentations (e.g., "Meet the Team" slides, company profiles). 
  • Tailored client presentations: Quickly adapt presentation visuals to resonate with specific clients by changing backgrounds to reflect their industry, location, or company culture. For example, show a software solution being used in a specific office environment or industry setting. 
  • Visually engaging training materials: Create more appealing training slides by replacing generic backgrounds with relevant imagery that helps illustrate concepts (e.g., a customer service representative in a dynamic call center environment). 

Replacing the background of an image in Vids 

Gemini can also now help intelligently expand the background of your images, so you can seamlessly resize and reframe visuals without distortion or compromising quality. For example, if you have a smaller image of an object in your Slides presentation and you’d like to make it bigger to increase its impact, simply open the expand feature using “Generate an image” in the side panel of Slides or the sidebar. From there, you select your desired aspect ratio and can browse different image options to preview before inserting one into your presentation. 

Expanding the background of an image in Slides 


Who’s impacted 

End users 

Why you’d use it 

Editing images with Gemini helps those without design skills meet their imagery needs, and unlocks a new level of flexibility and professionalism for Vids and Slides presentations. 

Getting started 


Rollout pace 


Availability 

Available for Google Workspace: 
  • Business Standard and Plus 
  • Enterprise Standard and Plus 
  • Customers with the Gemini Education or Gemini Education Premium add-on 
  • Google AI Pro and Ultra 
Anyone who previously purchased these legacy add-ons will also receive this feature: 
  • Gemini Business* 
  • Gemini Enterprise* 
*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details. 

Read More

What’s changing 

Earlier this year, we introduced the ability to add an event to your calendar directly from an email using Gemini in Gmail on web. Today, we’re excited to announce this is now available on Android and iOS devices. 

With this update, Gemini will automatically detect calendar related content in your email and an “Add to calendar” button will appear. Upon clicking this option, the bottom panel in Gmail will open to confirm the event has been added to your calendar. 

Additional details 

If Gemini detects content about multiple events in an email, Gemini will offer to add all of them to your Google Calendar. 

Getting started 

Admins: 
End users: 
  • This feature is only available for emails in English at this time. 
  • The "Add to calendar" button will not appear for emails with already extracted events (like restaurants, flights, etc.). 
  • A calendar event created via the “Add to calendar” button will not include other guests, they must be added afterwards. 
  • Visit the Help Center to learn more about collaborating with Gemini in Gmail. 

Rollout pace 

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on Aug 13 , 2025 

Availability 

Available for Google Workspace: 
  • Business Starter, Standard, and Plus 
  • Enterprise Starter, Standard, and Plus 
  • Frontline Plus 
  • Customers with the Gemini Education or Gemini Education Premium add-on 
  • Google AI Pro and Ultra 
Anyone who previously purchased these add-ons will also receive this feature: 
  • Gemini Business* 
  • Gemini Enterprise* 
*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details. 
 

Resources 

Read More

What’s changing 

Last year, we introduced Gemini LTI™, an AI-powered assistant that can integrate into third party Learning Management Systems (LMS). Gemini LTI™ helps enhance the educational experience for both educators and students by providing AI-driven tools and features powered by Gemini within their LMS environment, such as Canvas by Instructure and PowerSchool Schoology Learning. 

Today, we’re excited to announce that NotebookLM is now integrated with Gemini LTI™. As a result, educators can create Notebooks per week/topic and publish them within Gemini LTI. These Notebooks can include relevant teaching materials and act as an additional resource for students to use while learning. In the coming weeks, Gems will also be integrated with Gemini LTI™. 

For example, educators can:
  • Create content-grounded Notebooks that help define their curriculum and empower students to learn at their own pace. 
  • Create Gems for FAQs that help students quickly find answers to common questions about assignments, and more (coming soon). 

For example, students can: 
  • Learn on-the-go by creating a podcast-like Audio Overview of their course material with NotebookLM 
  • Get in-the-moment assistance with real-time coaching using Gems (coming soon). 




Who’s impacted 

Admins and end users 

Additional details 

Gemini LTI™ is part of Google Workspace LTI™, our suite of LTI™ tools, including Assignments LTI™, Google Drive LTI™, and Google Meet LTI™. Visit our Help Center to learn more about Workspace LTI™. 

Getting started 


Rollout pace 


Availability 

Available for Google Workspace: 
  • Education Fundamentals, Standard, and Plus 
  • Customers with the Gemini Education or Gemini Education Premium add-on 

Resources 


Read More

Building upon the ability to generate images using Gemini in Google Docs on web, we’re excited to announce you can now generate images in Docs on your Android mobile device. Once you select the image, you can then save it, copy it, or insert it into a document. Visit the Help Center to learn more about using Gemini in Google Docs.


Rollout Pace

Rapid and Scheduled release domains: Gradual rollout (up to 14 days for feature visibility) staring on August 8, 2025. 

Availability

Available to Business Standard and Plus; Enterprise Standard and Plus; Google AI Pro and Ultra, customers with the Gemini Education or Gemini Education Premium add-on, and anyone who previously purchased a Gemini Business or Gemini Enterprise add-on. 


Read More

What’s changing 

You can now use Gemini to craft personalized, illustrated storybooks about any topic with read-aloud narration. You can create a story by simply describing the storybook you want in a prompt (e.g. “Create a storybook for my 2 and 4 yo daughters explaining my career to them based on my uploaded resume and photo”), or by using the new pre-made Storybook Gem, and Gemini will create a unique 10-page illustrated storybook complete with custom audio narration. You can also add content like photos and other files to teach a lesson through visual storytelling, explore moments in the past, or use it as a vibrant canvas for imaginative fiction. 

 A storybook in Gemini is created with illustrations and text based on a user’s prompt. 

Additional details 

  • This feature is available in all languages and regions supported by the Gemini app. 
  • At this time, storybooks are available to users 18+. 
  • At this time, Google Workspace business and education users cannot share storybooks. However, if a user with a personal account shares a link to a storybook, Workspace users will be able to open it, but they cannot take additional actions, such as asking Gemini to refine the content. 

Getting started 


Rollout pace 

  • Web: Available now 
  • Mobile: Gradual rollout (up to 15 days for feature visibility) 

Availability 

Available for Google Workspace: 
  • Business Starter, Standard, Plus 
  • Enterprise Starter, Standard, Plus 
  • Education Fundamentals, Standard, Plus 
  • Frontline Starter and Standard 
  • Essentials, Enterprise Essentials, Enterprise Essentials Plus 
  • Nonprofits 
Available for Google Workspace customers with these add-ons: 
  • Gemini Business* 
  • Gemini Enterprise* 
  • Gemini Education 
  • Gemini Education Premium 

*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details. 

Resources 

Read More

Earlier this year, we announced that “take notes for me” will capture next steps discussed during the meeting in a new “suggested next steps” section. Powered by AI, these next steps and follow-ups will automatically be identified and organized within the meeting notes document. 

Today, we’re expanding the language availability for “suggested next steps” to include: 
  • French 
  • German 
  • Italian 
  • Japanese 
  • Korean 
  • Portuguese 
  • Spanish 
When discussing next steps, follow up items or action items, they will automatically be captured when speaking these languages. 

Rollout: 

  • Extended rollout (potentially longer than 15 days for feature visibility) started in Rapid Release and Scheduled release domains on August 7, 2025

Getting Started:


Availability:

  • “Take notes for me” is available to Business Standard and Business Plus; Enterprise Standard and Enterprise Plus; the Gemini Education and Education Premium add-on and those customers who previously purchased a Gemini Business or AI Meetings & Messages add-on.
Read More

What’s changing 

Building upon our recent announcements of using Gemini in Google Forms to summarize form responses and quickly create a new form, we’re introducing an additional AI-powered feature that can help save you time. 

Starting today, Gemini can use existing form content to suggest new relevant question types, question text, and answer options. This update helps users expand and enhance their forms by covering key points using context-specific ideas. 

The “Suggest questions” button will be shown at the bottom of a form when a form contains at least two questions. Once it's clicked, Gemini will generate two to four relevant questions with an option to choose the questions and insert them into the existing form. 


Who’s impacted 

End users 

Why you’d use it 

When creating a form, we know it can often be challenging to decide what question(s) to add next, with this feature, Gemini provides you with new ideas for questions without having to write a prompt. 

Additional details 

At this time, this feature does not support: 
  • The generation of questions in multi-section forms. 
  • The quiz-specific settings while generating questions in quizzes in Form. 

Getting started 

  • Admins: To access Gemini in the side panel of Workspace apps, users need to have smart features and personalization turned on. Admins can turn on the default personalization setting for their users in the Admin console.
  • End users: When you have added at least two questions to your form, click “Suggest questions” and then choose which of the suggested questions you want to insert into the form. Forms is currently available in the user’s local language, but AI features, such as the 'Suggest questions' feature, is only available in English at this time. Visit the Help Center to learn more about creating a form with Gemini in Google Forms. 

Rollout pace 


Availability 

Available for Google Workspace: 
  • Business Standard and Plus 
  • Enterprise Standard and Plus 
  • Customers with the Gemini Education or Gemini Education Premium add-on 
  • Google AI Pro and Ultra 
Anyone who previously purchased these add-ons will also receive this feature: 
  • Gemini Business* 
  • Gemini Enterprise* 
*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details. 

Resources 

Read More

What’s changing 

We recently announced that Gemini Audit logs could be accessed through the Reporting API (Admin SDK), the security investigation tool and the audit investigation tool.

Admins can export Gemini Audit logs to BigQuery Export for further analysis of user activity when interacting with Gemini across Workspace apps.



Getting started 

  • Admins: Visit the Help Center to learn more about reporting logs and BigQuery.
  • End users: There is no end user impact or action required.

Rollout pace 

Availability 

Exporting logs to BigQuery is available for Google Workspace:
  • Frontline Standard and Plus
  • Enterprise Standard and Plus
  • Education Standard and Plus
  • Enterprise Essentials Plus

Resources 

Read More

What’s changing 

We’re introducing several changes to make the act of training custom AI models for data classification in Google Drive more efficient:
  • Multi-model Support: When AI classification first launched, the product supported training a single model for a single label field.  Now, customers can train up to five unique models.  Common use cases for multiple models are:
    • Models for different labels
    • Models for different fields of a single label
    • Multiple models for the same label & field combination, with different training datasets curated for separate audiences 



  • On-demand Training: Training AI classification models can be an interactive process.  With the former version of the product, the models would train on a predefined schedule.  Now, the administrator can decide when to train the model, initiating the training process on demand – enabling organizations to move at their own pace! 
  • Refreshed UI: We’ve redesigned the AI classification experience from the ground up with a new onboarding flow and model details page.  With the redesigned UI, Workspace Administrators will now see richer insights into the status of model training, metrics on their training data, model recall scores, and a history of their model versions. 

Who’s impacted 

  • Admins

Why it matters 

  • Powered by privacy-preserving AI models that can be uniquely trained on specific customer needs, AI classification automatically identifies, classifies, and labels files in Google Drive. This helps organizations standardize data classification and achieve labeling consistency at scale. Labels can then be used to trigger rules on files that can and cannot be shared through data loss prevention (DLP) controls, lifecycle management policies, as well as audit and reporting use cases. These latest enhancements give admins the flexibility to train models when they need to and for the specific and dynamic needs of their organization.

Getting started 

Rollout pace 

Availability 

Available for Google Workspace:
  • Enterprise Plus
  • Frontline Plus
  • Gemini Education Premium add-on
Anyone who previously purchased these add-ons will also receive this feature: 
  • Gemini Enterprise*
  • AI Security*
*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

Resources 

Read More

4 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.

Enterprise security controls for Google Workspace with Gemini
 With its rapid adoption and growing importance, organizations are rightly concerned about potential data security and privacy risks when deploying generative AI. Google Workspace with Gemini is enterprise-ready. First, Gemini keeps customer data confidential and can support compliance with different regulatory frameworks, such as HIPAA and FedRAMP High. Second, Gemini is built with a layered defense strategy for prompt injection mitigation, an emerging attack vector against AI systems. And third, Workspace comes with granular user access and data security controls, helping administrators safely and securely deploy AI tools, such as the Gemini app, Gemini in Workspace apps, and NotebookLM, across their organizations with confidence.

Read the full blog post, “Enterprise security controls for Google Workspace with Gemini,” to learn more about:
  • Protecting your data
  • Understanding AI usage
  • Deploying AI with flexibility
  • Securing access points
Google AI Ultra for Business is now available in 75+ additional countries
Recently, we introduced Google AI Ultra for Business, a new Workspace add-on that provides the highest access to AI features and models and access to next-generation AI tools. We’re pleased to announce that Google AI Ultra for Business is now available for purchase in 75+ additional countries, including those in the EU. The Gemini app, NotebookLM, Gemini in Workspace and Flow are available in all countries where the add-on is sold, but please note that access to Whisk and Project Mariner (US only) remains more limited at this time. | Rollout to Rapid Release and Scheduled Release domains is complete. | The Google AI Ultra for Business add-on is available for Google Workspace Business Starter, Standard, and Plus and Enterprise Starter, Standard, and Plus. | Learn more about how to get Google AI Ultra for Business.

Stay on Top of Your Work with Productivity Planner Gem
We’re pleased to introduce our latest pre-made Gem: Productivity Planner. This Gem helps you save time by seamlessly bringing together information from your favorite productivity apps like Gmail, Calendar, and Drive to help you stay organized. Whether it's getting an overview of urgent emails or your calendar events for the week, Productivity Planner provides useful context to start your day or prioritize your most important tasks. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available for Google Workspace Business Plus and Standard; Enterprise Plus and Standard; Gemini Enterprise and Gemini Business, as well as Google AI Ultra for Business. | Google Workspace Apps must be enabled for users to access the Gem.

Stay on Top of Your Work with Productivity Planner Gem

Google Cloud Community update: we're upgrading to an improved forum experience
The Google Cloud Community forum is moving to a new home on Discourse on July 22, 2025. For key dates, details, FAQs and more, please refer to this post in the Google Cloud Community. As a reminder, the Google Cloud Community is the official community for Google Workspace administrators. Here, you can discuss the latest features with Googlers and other Google Workspace admins, learn tips and tricks, and more.

Previous announcements
The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Now Generally Available: Migrate files from Microsoft SharePoint Online to Google Drive
 Earlier this year, we announced an open beta for migrating files from Microsoft SharePoint Online to Google Drive in the New Data Migration service. This functionality is now generally available. | Learn more about migrating files from Microsoft SharePoint Online to Google Drive.
 
Link your Google Calendar booking pages when composing emails in Gmail
To make sharing your availability even easier, we’re adding the ability to share your Google Calendar appointment booking page directly in your email. | Learn more booking pages when composing emails in Gmail.

Use Gemini in Google Docs on iOS devices in 20+ languages
We’re excited to bring the power of Gemini in Docs to your iOS devices so that you can more effectively understand, summarize, and ask questions about documents on mobile. | Learn more about Gemini in Docs on iOS devices.

Now generally available: extract and categorize data in AppSheet with the power of Gemini
AppSheet Enterprise Plus users can now add the new AI Task powered by Gemini, directly into their existing AppSheet automations. | Learn more about extracting and categorizing data in AppSheet with Gemini.

Completed rollouts
The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.

Rapid Release Domains: 
Scheduled Release Domains: 
Rapid and Scheduled Release Domains: 
For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).


Read More

What’s changing

AppSheet Enterprise Plus users can now add the new AI Task powered by Gemini, directly into their existing AppSheet automations. This allows AppSheet to automatically extract key information from uploaded photos, parse complex PDFs, and categorize, route, and prioritize incoming requests based on their content. Users can also quickly test individual steps within their workflow using the integrated AI Task Step Testing feature.

Beginning today, AI Task, as well as the “Extract” and “Categorize” functionality are now generally available for incorporation in your AppSheet automations. For more information, check out our Preview announcement.


Example of Gemini extracting book info from its cover

Additional details

We’ve also made a few additional improvements between preview and general availability:
  • AI tasks now support more types of columns and in particular columns of REF types so you can leverage information in linked tables.
  • You can now extract information not just from images and PDF files, but also from unstructured text data hosted in your data sources. In other words, you can select Text and LongText columns as inputs to the AI task.
  • For admins, the AppSheet admin console now shows how many credits your organization is entitled to, how many have been consumed, how they are being used by your users and your applications. Visit the AppSheet Help Center to learn more.
Additionally, running inline tests using the AI Task Step Testing feature will count towards your general AppSheet automation limits and entitled credits now that the feature is generally available.

Getting started

Rollout pace

  • Available now.

Availability

  • Available for Google Workspace customers with AppSheet Enterprise Plus

Resources


Read More

What’s changing

We’re excited to bring the power of Gemini in Docs to your iOS devices so that you can more effectively understand, summarize, and ask questions about documents on mobile. Gemini in Docs on iOS is available in 20+ languages. 

Gemini in the Google Docs app on an iPhone

Gemini in the Google Docs app on an iPhone
Who’s impacted 

End users 

Why you’d use it

Gemini is included in Google Workspace business plans, allowing you to easily work on-the-go without switching apps or downloading a separate AI solution. Now you can use Gemini in Docs on iOS devices to: 
  • Get the gist of a long research report with an AI generated summary that you can read on your phone while commuting 
  • Ask Gemini questions about a specific detail buried in a budget document so that you can find the answers you need before a meeting 
  • Quickly create the first draft of a launch plan with a simple prompt after a team brainstorm while the details are fresh in your mind 

Additional details 

Certain features, such as Help me write, Help me create, and image generation are not available on mobile at this time. 

Getting started 

  • Admins: There is no admin control for this feature. 
  • End users: 
    • Access Gemini by tapping on the spark icon on the top app bar. You can then navigate through different actions such as, “summarize this document,” or “suggest improvements” options, or submit a prompt of your own. 
    • This feature is only available on iOS tablets and phones running iOS 16+. 
    • Visit the Help Center to learn more about collaborating with Gemini in Google Docs. 

Rollout pace

Availability 

Available to Google Workspace: 
  • Business Standard and Plus 
  • Enterprise Standard and Plus 
  • Customers with the Gemini Education or Gemini Education Premium add-on 
  • Customers with the Gemini Business or Gemini Enterprise add-on* 
*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details. 

Resources

Read More

What’s changing 

To make sharing your availability even easier, we’re adding the ability to share your Google Calendar appointment booking page directly in your email. By clicking the Calendar icon at the bottom of your email draft, you will see the list of existing booking pages and an option to create a booking page. Once a booking page is selected, it will be inserted into the email draft. 

Who’s impacted 

End users 

Why you’d use it 

With this update, you can manage scheduling all in one place, eliminating the need to open multiple tabs to figure out when you’re available and then reiterate that in an email. In addition to reducing the back-and-forth when negotiating or scheduling meeting times, this feature is especially useful when scheduling time with customers, partners or people outside your organization whose calendars are not visible to you. 

Getting started 

  • Admins: There is no admin control required for this feature. 
  • End users: 
    • To add your booking page to an email draft, select the Calendar Icon > click the correct booking page (or create a booking page) > see the booking page inserted into your email draft > hit Send. 
    • Visit the Help Center to learn about appointment schedules in Google Calendar.

Rollout pace 

Availability 

  • Appointment schedules are available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts at no additional charge. 
    • Select features within appointment scheduling are only available to those with paid subscriptions. Please refer to this Help Center article to learn more. 

Resources

Read More

6 New updates
Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.

Veo 3 is now available in the Gemini app for select Workspace users
At Google I/O 2025 we introduced Veo 3, our new latest video generation model that can generate video with audio. Today, Veo 3 is now available in the Gemini app for select Workspace customers.

With Veo 3 you'll notice real-world physics and accurate lip syncing - this includes things like traffic noises in the background of a city street scene, birds singing in a park, and even dialogue between characters. We also introduced a new photo to video feature that allows you to upload a photo and create an 8-second video. You can get creative by animating everyday objects, bringing your drawings and paintings to life or adding movement to nature scenes.

There is a limit of 3 daily uses for enterprise and education users and 5 daily uses for those with the Google AI Ultra for Business add-on. When you are approaching this limit, you’ll see a warning message in the UI. Teams can also generate video clips with Veo in Google Vids as well. | Rolling out now to Rapid Release and Scheduled Release domains. | Available when using the Gemini app with Google Workspace Business Standard and Plus, Enterprise Standard and Plus and the Gemini Business and Education add-ons. | Visit our Help Center to learn more about generating videos with Gemini and which countries & territories. At the moment, Veo 3 is only available on the web and the Gemini mobile app and for users 18+.

Adding Google Calendar sharing to Android devices
In Google Calendar, you can share any calendar you own or have permission to share with other users and groups. This functionality is currently available on web only, and this week we’re excited to extend it to Android devices. The same settings available on web will now be available on your mobile device, which includes the ability to share a calendar with individuals, a domain or the entire public. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about sharing your calendar with someone. 

Adding Google Calendar sharing to Android devices

Automatically level audio across a video in Google Vids with balance sound 
In May, we preannounced the ability to easily adjust sound levels across videos in Google Vids. Starting today, users can automatically level the volume of audio and video clips in their Vids and add audio ducking to background music, which automatically lowers (or "ducks") music when another audio or video clip’s volume starts playing. | Rollout to Rapid Release domains is complete; launch to Scheduled Release domains planned for July 21, 2025. | Available to Google Workspace customers with access to Google Vids. | Visit the Help Center to learn more about controlling audio timing, balance & transitions with audio tracks.

balance sound in Vids

Gemini summary cards now available in Gmail on web 
In May, we introduced Gemini summary cards in Gmail on Android and iOS devices. This week, we’re excited to announce that summaries will be available on web as well, at the top of emails for messages where a summary is helpful, such as longer email threads or messages with several replies. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to Google Workspace Business Starter, Standard and Plus; Enterprise Starter, Standard and Plus; customers with the Gemini Education or Gemini Education Premium add-on, and anyone who previously purchased a Gemini Business or Gemini Enterprise add-on. | Visit the Help Center to learn more about collaborating with Gemini in Gmail. 

Gemini summary cards now available in Gmail on web

Introducing a refreshed user interface in Google Drive for Desktop 
In order to provide desktop users with a centralized area to easily manage all of their Drive files in one place, we’ve introduced improvements to Google Drive for desktop. Specifically, users will now see important information, such as sync activity, notifications, shared files and more in a single view. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about Google Drive for desktop. 

Introducing a refreshed user interface in Google Drive for Desktop

A new look and feel is coming for the Workspace Updates Blog 
We’re excited to share that a refreshed experience for the Workspace Updates Blog will be launching on Monday, July 14. Some of the improvements you’ll notice are: 
  • A completely refreshed user interface that brings the Workspace Updates Blog inline with other official Google channels. 
  • A compact layout that allows you to quickly scan multiple posts, making it easier to find the announcements that matter most to you. 
  • Easier navigation with product tags neatly categorized at the top of the page, and quick links to other resources like the Release Calendar. 
  • Auto translation for 100+ languages using Google translate right from the footer of the website. 
These updates will also be available when viewing the Workspace Updates Blog on mobile.

Previous announcements
The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Use Gemini in Google Drive to execute basic organizational tasks
 Starting this week, we’ve enhanced Gemini’s organizing capabilities in Drive by allowing you to use natural language to move selected files into the folder you choose. | Learn more about using Gemini in Google Drive.

Google Drive Events API now available in Developer Public Preview
Google Drive is now integrated with the Workspace Events API, which allows third-party developers to create subscriptions on Drive items and receive notifications via Cloud Pub/Sub when those resources change. | Learn more about the Google Drive Events API.

Improved email notifications following Google Meet calls, plus new sharing controls for meeting hosts
We’re improving the email notification that includes the notes doc when you use “Take notes for me” in Google Meet. The email will now include a summary of the meeting as well as “suggested next steps” in addition to the link to the notes document. Including this information gives meeting invitees a quick, helpful overview of the meeting in one place. | Learn more about email notifications for Meet calls.

Manage email subscriptions from a single location in Gmail
Last year, we introduced web and mobile updates that enable you to unsubscribe from individual emails in Gmail more easily. Today, we’re building upon this with Gmail's new "Manage subscriptions" feature. | Learn more managing subscriptions.

Search for embedded content in Google Sites
Starting today, we're making it easier to find information within a Google Site. Previously, searching in a site only showed results from the text directly on the pages. Now, when you perform a search, the results will also include content from within embedded files, such as Google Docs, Sheets, Slides, and PDFs. | Learn more about searching for embedded content in Sites.

Drive IRM Update: More Control for File Owners and Shared Drive Managers
Now, individual file owners and shared drive managers can apply printing, copying, and downloading restrictions to users with edit permissions as well. Editors and owners can still edit the document itself, however they can only copy and paste document content within the document itself. | Learn more about Drive IRM.

Introducing Lucidchart and Lucidspark apps in Google Chat
Lucidchart, an app that helps users collaborate on diagrams, such as flowcharts, wireframes, entity relationship diagrams, and more, and Lucidspark, a virtual whiteboard tool, are two third-party add-ons already available across Workspace apps, such as Docs and Meet. This week, we’re excited to announce support for both of these apps in Google Chat. | Learn more about Lucidchart and Lucidspark apps in Google Chat.

Completed rollouts
The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.

Rapid Release Domains: 
Scheduled Release Domains: 
Rapid and Scheduled Release Domains: 
For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).
Read More

Useful Links

Join the official community for Google Workspace administrators

In the Google Cloud Community, discuss the latest features with Googlers and other Google Workspace admins like you. Learn tips and tricks that will make your work and life easier. Be the first to know what's happening with Google Workspace.

Learn about more Google Workspace launches

On the “What’s new in Google Workspace?” Help Center page, learn about new products and features launching in Google Workspace, including smaller changes that haven’t been announced on the Google Workspace Updates blog.

Learn about our customers

Discover how a diverse range of organizations, from small businesses and nimble startups to globally recognized Fortune 500 corporations, leverage the collaborative power of Google Workspace. Explore examples of how teams of are streamlining workflows and driving productivity by utilizing Google-Workspace.