This official feed from the Google Workspace team provides essential information about new features and improvements for Google Workspace customers.
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What’s changing 

Users have been able to use Gemini in the side panel of Google Drive to summarize one or multiple documents, interact with PDFs, have focused conversations about a specific Drive folder, create files and folders, and more. However, until now, this functionality was text-based only and did not account for images saved in your Drive. 

Similar to the recent video announcement, we’re happy to announce that Gemini can now answer questions or give you summaries about images in Drive. Here are some examples of what you can ask Gemini to: 

  • Summarize this image
  • Extract text from this image
  • Extract information from this receipt/invoice into a table
  • Generate alternate text for this image
  • Write a story about this image

Gemini is extracting information from this receipt into a table 

Additional details 

This feature is currently available in English only and works best for:
  • Scanned documents like contracts, receipts, invoices, etc. 
  • Text-heavy images 

Getting started 


Rollout pace 


Availability 

Available for Google Workspace: 
  • Business Standard and Plus 
  • Enterprise Standard and Plus 
  • Customers with the Gemini Education or Gemini Education Premium add-on 
  • Google One AI Premium 
Anyone who previously purchased these add-ons will also receive this feature: 
  • Gemini Business* 
  • Gemini Enterprise* 
*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details. 

Resources 





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What’s changing 

Users now have a quicker way to start editing right from Drive, using Google Vids. With this launch, when a user is previewing their video in Drive, there will be an "Open" button in the upper right that will open the video in Vids. Vids will automatically open the video file, and from there you can further edit as you see fit. For example, you can then trim the clip, add music, add text, and much more. 


Who’s impacted 

End users 

Additional details 

  • This feature works for these file types. Individual clips have limits of 35 minutes and 4 GB. 
  • Once Vids opens the video file, a new Vids file is created. Users will need to go through the regular steps to save/export to a non-Vids editable file. 

Getting started 

Admins: 
  • Vids will be ON by default and can be disabled at the organizational level. However, if Google Docs are turned OFF in your domain, Vids access will be unavailable. 
  • Visit the Help Center to learn more about turning Vids on or off for users. 

End users: 

Rollout pace 


Availability 

Available for Google Workspace: 
  • Business Starter, Standard, and Plus 
  • Enterprise Starter, Standard, and Plus 
  • Essentials Enterprise Essentials and Enterprise Essentials Plus 
  • Nonprofits 
  • Education Fundamentals, Standard and Plus 
Anyone who previously purchased these add-ons will also receive this feature: 
  • Gemini Business* 
  • Gemini Enterprise* 
*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

Also available to:
  • Google AI Pro and Ultra  

Resources 

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Update (August 15, 2025): We updated this post to indicate that the rollout will start on August 26. Previously, the rollout was planned to start on August 19. 

What’s changing 

Earlier this year, we launched an improved version of the OAuth consent screen to the Apps Script IDE and unpublished Editor Add-ons that allows users to specify which individual scopes they would like to authorize for that script. For example, if a script requests access to a user’s Sheets and Forms files, and the users only intends to use the script with Sheets files, they can decide to only allow access to their spreadsheets and not their forms. 


This screenshot shows the new OAuth consent screen, which lets the user provide consent for a subset of the requested OAuth scopes. 

We’re excited to announce that this more granular OAuth consent screen will be expanding to an additional Apps Script execution type. Soon, published Editor add-ons powered by Apps Script will also present users with this more granular consent screen when requesting an OAuth grant. This will allow users of these add-on types to provide partial OAuth consent when authorizing new add-ons. A reminder that this also includes reconsenting to add-ons when OAuth grants expire.

Additional details 

To prepare for the release of this new consent flow, we suggest that Editor add-on developers refer to the ScriptApp and AuthorizationInfo classes. These allow Apps Script developers to programmatically interact with the scopes granted for a script. This allows developers to put in such safeguards as short-circuiting a script execution if not all scopes are granted. For more information, refer to the developer documentation. To test these changes, please see the documentation on Testing Editor Addons. 

Getting Started 

  • Admins: There is no admin control for this feature.
  • Developers and end users: This new consent screen will only be used for new OAuth scope grants. Pre-existing scope grants will not be affected, so no action is required by users on scripts they’ve already authorized. 

Rollout pace 


Availability 

  • Available to all Google Workspace customers and Workspace Individual Subscribers
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What’s changing 

Last year, we introduced the ability to use Gemini in Google Drive to interact with PDFs and recently integrated this experience into Drive’s overlay file previewer.

Today, we're excited to announce that Drive now leverages a 1M token context window with large PDFs that will provide users with more helpful, comprehensive responses. 


Getting started 


Rollout pace 


Availability 

Available for Google Workspace: 
  • Business Standard and Plus 
  • Enterprise Standard and Plus 
  • Customers with the Gemini Education or Gemini Education Premium add-on 
  • Google One AI Premium 

Anyone who previously purchased these add-ons will also receive this feature: 
  • Gemini Business* 
  • Gemini Enterprise* 

*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details. 

Resources 

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What’s changing 

Previously available as part of the Google Workspace Developer Preview Program, we're excited to announce that the ability for developers to build Google Chat apps using the Workspace add-on framework is now generally available.

The Workspace add-ons framework makes it possible to build and maintain one app that works across multiple Workspace apps including Gmail, Calendar, Drive, and Chat. This reduces complexity and improves the experience for developers, system admins, and end-users. 



In Chat, Workspace add-ons can provide helpful features, such as:
  • Previewing links from Chat messages and taking action without leaving the conversation.
  • Automating tasks across Google Workspace applications.
  • Receiving  alerts or notifications from linked external services.
  • Combining external data from 3rd party apps and services with your data from Gmail, Chat, and Calendar. 
Chat app interacting with Calendar and Gmail data


Additional details 

Lucid, developers of Lucidchart, Lucidspark, and Lucidscale, recently updated their existing Workspace Add-ons to now support Chat. These integrations with Google Chat enable link previews, quick search, and access management all within Chat.

See more details on the Lucidchart, Lucidspark, and Lucidscale integrations here.

Soon, other partners, including Asana, Confluence, Figma, HubSpot, Miro, Polly, ServiceNow, Trello, 1Password, and more will be releasing Chat apps built on the Workspace add-ons framework.

Upcoming ServiceNow integration with Chat


Upcoming Figma integration with Chat

Upcoming Miro integration with Chat

Getting started 

Rollout pace 

Availability 

  • Chat apps are available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts
  • Developing Chat apps is available to all Google Workspace customers

Resources 

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What’s changing 

We’re introducing several changes to make the act of training custom AI models for data classification in Google Drive more efficient:
  • Multi-model Support: When AI classification first launched, the product supported training a single model for a single label field.  Now, customers can train up to five unique models.  Common use cases for multiple models are:
    • Models for different labels
    • Models for different fields of a single label
    • Multiple models for the same label & field combination, with different training datasets curated for separate audiences 



  • On-demand Training: Training AI classification models can be an interactive process.  With the former version of the product, the models would train on a predefined schedule.  Now, the administrator can decide when to train the model, initiating the training process on demand – enabling organizations to move at their own pace! 
  • Refreshed UI: We’ve redesigned the AI classification experience from the ground up with a new onboarding flow and model details page.  With the redesigned UI, Workspace Administrators will now see richer insights into the status of model training, metrics on their training data, model recall scores, and a history of their model versions. 

Who’s impacted 

  • Admins

Why it matters 

  • Powered by privacy-preserving AI models that can be uniquely trained on specific customer needs, AI classification automatically identifies, classifies, and labels files in Google Drive. This helps organizations standardize data classification and achieve labeling consistency at scale. Labels can then be used to trigger rules on files that can and cannot be shared through data loss prevention (DLP) controls, lifecycle management policies, as well as audit and reporting use cases. These latest enhancements give admins the flexibility to train models when they need to and for the specific and dynamic needs of their organization.

Getting started 

Rollout pace 

Availability 

Available for Google Workspace:
  • Enterprise Plus
  • Frontline Plus
  • Gemini Education Premium add-on
Anyone who previously purchased these add-ons will also receive this feature: 
  • Gemini Enterprise*
  • AI Security*
*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

Resources 

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What’s changing 

Starting today, when hovering over a newly uploaded video’s progress bar in Google Drive, you’ll see a thumbnail preview that allows you to quickly view and navigate to specific parts of a video. With the ability to find the right moments in videos, this update improves productivity and the overall video viewing experience in Google Drive. 

Thumbnail previews will now show on video progress bar in Google Drive

Getting started 

  • Admins: There is no admin control for this feature. 
  • End users: 
    • To use this feature, upload a new video to your Drive account (via web or mobile app) > open the newly uploaded video in Drive web > hover your mouse over the video progress bar to see thumbnail previews and drag your mouse along the progress bar to quickly scrub through the video using the thumbnails. 
    • Note: This feature is only available for newly uploaded videos. 
    • Visit the Help Center to learn more about finding specific video moments with thumbnail previews. 

Rollout pace 

Availability 

  • Available to all Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts 

Resources 

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What’s changing

Earlier this year, we announced an open beta for migrating files from Microsoft SharePoint Online to Google Drive in the New Data Migration service. Beginning today, this functionality is now generally available.

Admins can use the New Data Migration service to migrate data from SharePoint Online sites, including document libraries, folders, files and associated permissions, helping organizations transition to Google Workspace quickly and easily.

Additionally, you’ll notice a new, streamlined  interface designed to simplify your migration experience.


Example of a running Microsoft SharePoint Online migration

Additional details

  • You can migrate data from up to 100 SharePoint Online sites at a time to Shared Drives in Google Drive.
  • You can find comprehensive reporting on migration progress, including site and file counts (migrated/skipped). You can also export migration reports for error investigation and troubleshooting. 
  • Delta updates are available to migrate newly added or updated files.

Getting started

Rollout pace

Availability

Available for Google Workspace:
  • Business Starter, Standard and Plus
  • Enterprise Starter, Standard and Plus
  • Education Fundamentals, Standard and Plus, the Teaching and Learning add-on
  • Essentials Starter, Enterprise Essentials, Enterprise Essentials Plus
  • Nonprofits

Resources

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6 New updates
Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.

Veo 3 is now available in the Gemini app for select Workspace users
At Google I/O 2025 we introduced Veo 3, our new latest video generation model that can generate video with audio. Today, Veo 3 is now available in the Gemini app for select Workspace customers.

With Veo 3 you'll notice real-world physics and accurate lip syncing - this includes things like traffic noises in the background of a city street scene, birds singing in a park, and even dialogue between characters. We also introduced a new photo to video feature that allows you to upload a photo and create an 8-second video. You can get creative by animating everyday objects, bringing your drawings and paintings to life or adding movement to nature scenes.

There is a limit of 3 daily uses for enterprise and education users and 5 daily uses for those with the Google AI Ultra for Business add-on. When you are approaching this limit, you’ll see a warning message in the UI. Teams can also generate video clips with Veo in Google Vids as well. | Rolling out now to Rapid Release and Scheduled Release domains. | Available when using the Gemini app with Google Workspace Business Standard and Plus, Enterprise Standard and Plus and the Gemini Business and Education add-ons. | Visit our Help Center to learn more about generating videos with Gemini and which countries & territories. At the moment, Veo 3 is only available on the web and the Gemini mobile app and for users 18+.

Adding Google Calendar sharing to Android devices
In Google Calendar, you can share any calendar you own or have permission to share with other users and groups. This functionality is currently available on web only, and this week we’re excited to extend it to Android devices. The same settings available on web will now be available on your mobile device, which includes the ability to share a calendar with individuals, a domain or the entire public. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about sharing your calendar with someone. 

Adding Google Calendar sharing to Android devices

Automatically level audio across a video in Google Vids with balance sound 
In May, we preannounced the ability to easily adjust sound levels across videos in Google Vids. Starting today, users can automatically level the volume of audio and video clips in their Vids and add audio ducking to background music, which automatically lowers (or "ducks") music when another audio or video clip’s volume starts playing. | Rollout to Rapid Release domains is complete; launch to Scheduled Release domains planned for July 21, 2025. | Available to Google Workspace customers with access to Google Vids. | Visit the Help Center to learn more about controlling audio timing, balance & transitions with audio tracks.

balance sound in Vids

Gemini summary cards now available in Gmail on web 
In May, we introduced Gemini summary cards in Gmail on Android and iOS devices. This week, we’re excited to announce that summaries will be available on web as well, at the top of emails for messages where a summary is helpful, such as longer email threads or messages with several replies. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to Google Workspace Business Starter, Standard and Plus; Enterprise Starter, Standard and Plus; customers with the Gemini Education or Gemini Education Premium add-on, and anyone who previously purchased a Gemini Business or Gemini Enterprise add-on. | Visit the Help Center to learn more about collaborating with Gemini in Gmail. 

Gemini summary cards now available in Gmail on web

Introducing a refreshed user interface in Google Drive for Desktop 
In order to provide desktop users with a centralized area to easily manage all of their Drive files in one place, we’ve introduced improvements to Google Drive for desktop. Specifically, users will now see important information, such as sync activity, notifications, shared files and more in a single view. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about Google Drive for desktop. 

Introducing a refreshed user interface in Google Drive for Desktop

A new look and feel is coming for the Workspace Updates Blog 
We’re excited to share that a refreshed experience for the Workspace Updates Blog will be launching on Monday, July 14. Some of the improvements you’ll notice are: 
  • A completely refreshed user interface that brings the Workspace Updates Blog inline with other official Google channels. 
  • A compact layout that allows you to quickly scan multiple posts, making it easier to find the announcements that matter most to you. 
  • Easier navigation with product tags neatly categorized at the top of the page, and quick links to other resources like the Release Calendar. 
  • Auto translation for 100+ languages using Google translate right from the footer of the website. 
These updates will also be available when viewing the Workspace Updates Blog on mobile.

Previous announcements
The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Use Gemini in Google Drive to execute basic organizational tasks
 Starting this week, we’ve enhanced Gemini’s organizing capabilities in Drive by allowing you to use natural language to move selected files into the folder you choose. | Learn more about using Gemini in Google Drive.

Google Drive Events API now available in Developer Public Preview
Google Drive is now integrated with the Workspace Events API, which allows third-party developers to create subscriptions on Drive items and receive notifications via Cloud Pub/Sub when those resources change. | Learn more about the Google Drive Events API.

Improved email notifications following Google Meet calls, plus new sharing controls for meeting hosts
We’re improving the email notification that includes the notes doc when you use “Take notes for me” in Google Meet. The email will now include a summary of the meeting as well as “suggested next steps” in addition to the link to the notes document. Including this information gives meeting invitees a quick, helpful overview of the meeting in one place. | Learn more about email notifications for Meet calls.

Manage email subscriptions from a single location in Gmail
Last year, we introduced web and mobile updates that enable you to unsubscribe from individual emails in Gmail more easily. Today, we’re building upon this with Gmail's new "Manage subscriptions" feature. | Learn more managing subscriptions.

Search for embedded content in Google Sites
Starting today, we're making it easier to find information within a Google Site. Previously, searching in a site only showed results from the text directly on the pages. Now, when you perform a search, the results will also include content from within embedded files, such as Google Docs, Sheets, Slides, and PDFs. | Learn more about searching for embedded content in Sites.

Drive IRM Update: More Control for File Owners and Shared Drive Managers
Now, individual file owners and shared drive managers can apply printing, copying, and downloading restrictions to users with edit permissions as well. Editors and owners can still edit the document itself, however they can only copy and paste document content within the document itself. | Learn more about Drive IRM.

Introducing Lucidchart and Lucidspark apps in Google Chat
Lucidchart, an app that helps users collaborate on diagrams, such as flowcharts, wireframes, entity relationship diagrams, and more, and Lucidspark, a virtual whiteboard tool, are two third-party add-ons already available across Workspace apps, such as Docs and Meet. This week, we’re excited to announce support for both of these apps in Google Chat. | Learn more about Lucidchart and Lucidspark apps in Google Chat.

Completed rollouts
The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.

Rapid Release Domains: 
Scheduled Release Domains: 
Rapid and Scheduled Release Domains: 
For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).
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What’s changing

The Information Rights Management (IRM) feature for Drive prevents the downloading, copying and printing of documents for viewers and commenters. Currently, individual file owners can use IRM to limit viewers and commenters from printing, copying, or downloading a file. Earlier this year, we launched the ability for admins to restrict these actions for users with edit permissions.

Now, individual file owners and shared drive managers can apply printing, copying, and downloading restrictions to users with edit permissions as well. Editors and owners can still edit the document itself, however they can only copy and paste document content within the document itself. 

As a whole, IRM controls give both admins and end users the ability to help prevent sensitive content from being leaked.


Getting started

  • End users: Once this feature is enabled, all entry points for downloading, printing, and copying will be removed from Google Drive, Docs, Sheets, and Slides on all platforms. Note: If a file has both an administrator-applied IRM setting and a file owner setting on it, the administrator setting takes priority. Visit the Help Center to learn more about stopping, limiting, or changing how your files are shared.

Rollout pace


Availability

  • IRM controls are available for all Google Workspace customers
  • Data Loss Prevention Rules and Context-Aware Access conditions are available for Google Workspace:
    • Enterprise Standard and Plus
    • Education Fundamentals, Standard, Plus, and the Teaching and Learning add-on
    • Frontline Standard
    • Enterprise Essentials and Enterprise Essentials Plus

Resources

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What’s changing 

Google Drive is now integrated with the Workspace Events API, which allows third-party developers to create subscriptions on Drive items and receive notifications via Cloud Pub/Sub when those resources change. This offers developers a more reliable, featureful way of receiving events over the current files.watch and changes.watch methods that exist today. The following events are supported in the Developer Public Preview: 
  • A file has been: 
    • Added to a folder or shared drive. 
    • Moved to a folder or shared drive. 
    • Edited or a new revision is uploaded. 
    • Trashed or removed from the trash. 
  • An access proposal has been created or resolved on a file. 

Getting started 

  • Admins: There is no admin control for this feature. 
  • Developers: Developers need to be enrolled in the Workspace Developer Public Preview program in order to access the API via this sign up. Once enrolled in the program, developers can reference our getting started guides: 

Rollout pace 

Availability 

  • Available to all Google Workspace customers and Workspace Individual Subscribers 

Resources 

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What’s changing 

In March, we introduced the ability to create new files and folders using Gemini in the side panel of Google Drive to improve your organization and creation workflows. 

Starting today, we’ve enhanced Gemini’s organizing capabilities in Drive by allowing you to use natural language to move selected files into the folder you choose. Simply open Gemini in the side panel of Drive and type something similar to the following prompts to get started organizing: 
  • “Create a new folder in My Drive called Q2 forecast“ 
  • “Move the @Q1 wrap up file in my Q1 forecast folder to the @Q2 forecast folder” 
  • “Create a new presentation in the Q2 forecast folder” 

execute-basic-organizational-tasks-using-gemini-in-drive
Who’s impacted 

End users 

Why it’s important 

This new Gemini capability streamlines file management using natural language to perform basic actions on your behalf in Drive. 

Additional details 

At this time, only the following functions are available: 
  • Move @[file(s)] to @[folder] 
  • Move @[files(s)] to this folder 
  • Move these files to @[folder] 
  • Create a new folder (with or without specifying what to name it) 
  • Create a new Google Doc, Sheet or Slide (with or without specifying what to name it) 
In addition, you can only move up to 5 files at a time. 

Getting started 

Rollout pace

Availability 

Available for Google Workspace: 
  • Business Standard and Plus 
  • Enterprise Standard and Plus 
  • Customers with the Gemini Education or Gemini Education Premium add-on 
  • Google AI Pro and Ultra 
Anyone who previously purchased these add-ons will also receive this feature: 
  • Gemini Business* 
  • Gemini Enterprise* 
*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details. 

Resources

Read More

Update

[July 8, 2025]: We have updated the Rollout section with the latest timelines -- please see below for more information.


What’s changing

Currently, when you’re using the Gemini app, you can use Gems, custom AI experts that can help you complete specific goals, tasks, and workflows based on your input. You can also take advantage of pre-made Gems as well, like writing editor, coding partner, sales pitch ideator, and more. 

Today, we’re bringing the power of Gems directly into the side panel of Google Docs, Slides, Sheets, Drive, and Gmail.

Who’s impacted

Admins and end users

Why you’d use them

Gems can help you further leverage the power of Gemini in a way that’s customized to your needs more efficiently by minimizing repetitive prompting. You can now take advantage of Gems directly from the side panel of several Google Workspace apps. This includes your custom Gems or pre-made gems. Without needing to switch between applications, you can use Gems in the side panel to:

  • Leverage a copywriting Gem to create posts and content tailored to your target audience, pre-loaded into the Gem.
  • Create a Gem that helps with sales interactions that is grounded on information for a specific company, prospect, or industry. 
  • Leverage an "assistant gem" tailored to your job role to help provide more relevant summaries for you and content for internal communications.
  • Leverage a Gem designed to help pressure test content from a certain persona (e.x C-Suite or CEO) to help you create the most compelling message.

Additional details

If you don't see a Gem that meets your needs, or want to customize a Gem for a specific task, you can create your own at gemini.google.com/gems/create. Both custom and premade Gems will appear in the side panel across all supported Workspace applications, and can leverage many Workspace capabilities including @ mentioning, accessing files and folders in your corpus, and more. Visit the Help Center for more information on working with Gems.

Getting started

  • Admins: There are no admin controls for Gems or Gemini in the side panel of supported Google Workspace apps.

  • End users: Visit the Help Center to learn more about using Gems. You can access the Gemini in the side panel by clicking on “Ask Gemini” (spark button) in the top right corner of Docs, Sheets, Slides, and Drive on the web. Visit the Help Center to learn more about collaborating with Gemini in Google Drive, as well as Google Docs, Google Sheets, and Google Slides, and Gmail.

Rollout pace


Availability

  • Available for Google Workspace customers who can access Gemini in the side panel of Workspace apps and Gems in the Gemini app.

Resources


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Useful Links

Join the official community for Google Workspace administrators

In the Google Cloud Community, discuss the latest features with Googlers and other Google Workspace admins like you. Learn tips and tricks that will make your work and life easier. Be the first to know what's happening with Google Workspace.

Learn about more Google Workspace launches

On the “What’s new in Google Workspace?” Help Center page, learn about new products and features launching in Google Workspace, including smaller changes that haven’t been announced on the Google Workspace Updates blog.

Learn about our customers

Discover how a diverse range of organizations, from small businesses and nimble startups to globally recognized Fortune 500 corporations, leverage the collaborative power of Google Workspace. Explore examples of how teams of are streamlining workflows and driving productivity by utilizing Google-Workspace.