Google Docs Blog
The official source for news, updates and tips about Docs, Sheets, Slides, Forms, and Keep.
Type, edit and format with your voice in Docs—no keyboard needed!
February 24, 2016
We launched
Voice typing
in Docs to help you capture ideas, compose a letter, or even write the next great novel—all without touching your keyboard. Starting today, you can also edit and format your documents with your voice.
To get started, select "Voice typing" in the "Tools" menu when you’re using Docs in Chrome. Say what comes to mind—then start editing and formatting with commands like “copy,” “insert table,” and “highlight.”
Check out the full list of commands
in our Help Center
or simply say “Voice commands help” when you’re voice typing.
It’s a quick and easy way to get ideas out of your head, and into a doc. So try out Voice typing (and editing and formatting) today!
Posted by Isaiah Greene, Product Manager
Mobile comments are here in Docs, Sheets & Slides—just in time for #ChocolateCakeDay
January 27, 2016
When Jim, one of the engineers on the Google Slides team, brought a zucchini chocolate cake into the office last week, we knew we had to get the recipe.
So we asked him and his wife, Alison, to let us in on the family secret—just in time for Chocolate Cake Day.
They worked together in Slides (mobile commenting across Google Docs just launched today!) to perfect the recipe. Alison writes:
Growing up, my grandma made zucchini chocolate cake often, especially when there was a surplus of zucchinis at the local farmer’s market. The cake is ridiculously moist and pairs well with many different frostings, though cream cheese is my favorite.
Thanks to mobile commenting, Jim and I went back and forth on the recipe—Jim on his Nexus 9, me on my iPhone—until we had it just right:
Check out our family recipe
in Slides
. We call it Straka’s Zucchini Chocolate Cake—in honor of my grandma.
Happy Chocolate Cake Day, from our family to yours.
Posted by Alison Zoll, chemist, baker and wife of Jim Zoll, Slides engineer
Get the apps on
Android
and iOS (
Docs
,
Sheets
,
Slides
)
Basement Queens: an original song, #madewithGoogleDocs
January 20, 2016
Michael Jackson and Paul McCartney. David Bowie and Freddie Mercury. Mariah Carey and Boyz II Men.
Hall & Oates
.
Some of the most popular songs ever recorded were the result of collaborations. Recently we asked ourselves: Could technology help bring together two musicians who might not otherwise meet? And if so: What would they create? With this in mind, we challenged two unique artists—burgeoning hip hop queen
Lizzo
and indie frontwoman
Sad13
(Sadie Dupuis of
Speedy Ortiz
)—to write a song together in Google Docs.
Sad13 and Lizzo first connected in Hangouts—in Massachusetts and Minnesota, respectively—to hash things out. Within seconds they were inside a doc—riffing in real-time on ideas, then lyrics, then overall structure. And in just a couple of weeks they had a track they were really excited about.
The pair of women then flew to Brooklyn to meet for the first time IRL, and to record their new single, "Basement Queens"—a celebration of creating their own sound, on their own terms. And that's how music was #madewithGoogleDocs.
Watch the video for a behind-the-scenes look at the entire process, then
download or stream the song for free from Google Play
. We think you'll agree: Sad13 and Lizzo definitely earn their "reputation / for making magic from the basement."
Credits
Song produced by Computer Magic
Drums by Jordyn Blakely
Photos by James Chororos
Film by Mixtape Club
Recorded at Room 17
#madewithGoogleDocs
Meet Whale Thief—a comedy group that makes a feature length film in just 24 hours
January 6, 2016
Recently we heard about Movie Cram, an event where hundreds of people work together to create a feature-length film in a single day, organized—with the help of Google Docs—by comedy group Whale Thief. We got in touch with members Matt Klinman, Benjamin Apple, and Matt Mayer to hear more about the role Google Docs plays in powering this massive undertaking.
We want to know how you use Google Docs, too, so share your own examples at
+GoogleDocs
or
@googledocs
with the hashtag #mygoogledocs. -Ed.
Hi Whale Thief! Tell us a little about who you are and what Movie Cram is.
Movie Cram is an annual event where we make a feature-length film—from pitch to production to screening—in just 24 hours. This year 200+ people participated, including 14 writers, 29 production teams, 10 musicians, and more than 100 actors. The event is run by Whale Thief, our six-member comedy group based in New York City.
Making a movie in a day requires a lot of parallel processes. The writers write their scenes simultaneously and then merge them into a single screenplay. The production teams shoot simultaneously, each with their own cast of actors. This whole time, musicians are recording an original soundtrack inspired by the script. Finally each production team edits their respective scenes and delivers them to us between 11 p.m. and midnight so we can quickly assemble them into a seamless playlist. At midnight, the finished product premieres in front of a live audience at the
UCB Theatre in Chelsea
.
How does Google Docs fit into the Movie Cram process?
We use Google Docs to organize the massive amounts of data required to pull off an event of this complexity. In the months leading up to each year’s Movie Cram we use Docs to keep track of everything—from who’s available to do the event, to who canceled at the last minute, to everyone’s contact info, to our to-do and done lists. On the day of the event, we use it to take notes on all of the movie pitches, keep track of who’s writing what and which actors are assigned to which production teams, and organize the soundtrack files.
What are three tips you’d give to other filmmakers who use/would consider using Google Docs?
Use formatting to your advantage. It sounds obvious, but if you take the time to bold your column headers, add section descriptions, and come up with a color-coded priority key, it will quickly pay off in the form of higher scannability—especially when you’re sharing docs with others.
Use Docs to give and get notes! If you ask someone to look over an entire document and then give you their thoughts on it, chances are they’ll have forgotten half of their notes by the time they start emailing you. If they can give notes as they go by leaving comments or suggestions, the resulting feedback will be far more thorough.
Get creative! Each document type is meant to display a different kind of information, but you never know what might happen if you try to subvert that intended purpose. For example, once when two of us were editing the same spreadsheet (one of us in New York, one in Los Angeles), we ended up using the spreadsheet itself as a chat room. When we wanted to indicate agreement, we just bolded what the other person had written, or increased the font size. We could write in any direction and follow our own digressions visually, or respond to individual lines before continuing. Eventually the spreadsheet looked like the wall of a gas station bathroom. It was great.
Thanks to the crew at Whale Thief for answering our burning questions about Movie Cram. For more, check out Movie Cram’s latest film on
YouTube
and read this
New York Times article
for details about how this audacious project works.
Five tips for (finally) writing your novel with Docs & NaNoWriMo
October 20, 2015
Many a person has said, “I’m going to write a novel someday.” Someday… as in, when your work slows down, or when you can go on a fancy writing retreat, or when your kids are grown up. Someday is usually a day that doesn’t ever arrive, which is why
National Novel Writing Month
(or NaNoWriMo, founded in 1999 by Chris Baty and friends) exists: to help you realize your creative dreams today.
The idea is straightforward. On November 1, participants begin working towards the goal of writing a 50,000-word novel by 11:59 p.m. on November 30. You don’t have to take a novel-writing class or read how-to books; you learn to write a novel by doing it. In the words of NaNoWriMo: “Valuing enthusiasm, determination, and a deadline, NaNoWriMo is for anyone who has ever thought about writing a novel.”
If you are considering giving it a shot this November, here are five ways Docs can help you get cracking:
Write everywhere
- Get the app for
Android
or
iPhone/iPad
, and add new paragraphs or make edits anytime an idea strikes—on the bus, while you’re walking the dog, or even those times you’re caught without Wi-Fi, like on a plane. Of course, you can also tinker with your burgeoning masterpiece from any desktop computer by signing in at docs.google.com, so you never have to worry about having the right machine or device with you.
Know your word count
- You’ve got one month to make it to 50,000 words, so it’s critical to track your progress as you go. To grab your word count, use the shortcut command + shift + C (mac) / Ctrl + shift +C (pc), finding it in the Tools menu, or by clicking the three grey dots in the Android app. Once you’ve got your tally, update your progress by pasting your wordcount into the NANOWRIMO header menu.
Get & manage feedback
- Wrimos, as they're known, like to get feedback from each other as they write, and Docs makes that easy. When you’re ready for input, hit the big blue Share button, set permissions to “Can comment,” and the people you've shared with will be able to add comments or make suggestions that you can choose to accept or reject.
See previous versions
- Docs comes with revision history built-in, so you never lose previous version of your novel. Click on “See revision history” in the file menu, and you’ll see all your edits, grouped by date, so you can easily go back in time—or even revert to a previous version that you prefer. If you do invite others to give feedback on your work, click the “See new changes” button at the top for an instant look at any edits they made.
Share your novel
- Once you’re finished (congrats, BTW!), you can choose to publicly share your novel for the world to read. Also in the File menu, hit “Publish to the web” and you’ll be able to share the URL of your novel far and wide—on your favorite social networks, in email, or however you’d like.
Good luck, and godspeed!
Posted by Michael Bolognino, Product Marketing Manager
Meet Susanna, founder & CEO of BridgEd Strategies
October 12, 2015
We want to know how you use Google Docs, too, so share your own examples at
+GoogleDocs
or
@googledocs
with the hashtag #mygoogledocs. -Ed.
Hi Susanna! Tell us a little about yourself and what you do.
I'm the founder & CEO of
BridgEd Strategies
, a consulting firm that works with education organizations to develop & implement strategy, communication, and change management plans that help them better serve low-income, first generation students. I'm a lifelong educator with experience ranging from being a K - 12 classroom teacher to a senior administrator at a technical college. Most recently I served as a program officer at a large national philanthropic foundation.
I returned home to New York City last year after a decade in Seattle.
How does Google Docs fit into your everyday work at BridgEd?
When I launched my consulting practice last year, I made the conscious choice to use Google Docs and other Google products instead of buying the other office software. I've had a Gmail account for over a decade and use Google calendar to organize (and keep a historical record of) my life.
I was nervous about solely relying on Google Docs- I was unsure how I would collaborate with clients who use the other office software. I initially gave myself six months to road test this approach. It's been seamless. I use Google Docs to write, collaborate, plan, and edit with clients and partners across the world. I’m able to access my clients’ Office documents with no translation issues.
I also chose to switch from an iPhone to an Android-based cell phone. Having all of my communications devices on the same platform makes it incredibly easy to access information, no matter where I am.
When my laptop recently stopped working, I wasn’t worried about whether I’d remembered to back everything up because all of my work was automatically saved to my Google Drive. As an independent consultant, I’m my own CEO, CFO, HR Director, and Director of IT. This peace of mind is a huge relief.
What are 3 tips you’d give for other organizations who use/would consider using Google Docs?
Google Drive is your most powerful asset for organizing and sharing information. A well-organized Google Drive will make collaboration and communication so much easier. Bonus: the search function means you don’t even have to be that organized.
The “Suggest” feature in Google Docs makes co-writing easy and exciting. I have collaborated on two blog post projects with people I know only through Twitter-- and Google Docs made that process not only possible but easy as well.
I’ve saved a photo of my signature as a .jpg in my Google drive to easily sign Google Docs.
Meet Jarrett, teacher & social entrepreneur
October 7, 2015
Jarrett is a teacher and social entrepreneur based in West Philadelphia who uses Google Docs and Drive to power a student run organization that creates healthy snacks, called
Rebel Ventures
.
We want to know how you use Google Docs, too, so share your own examples at
+GoogleDocs
or
@googledocs
with the hashtag #mygoogledocs. -Ed.
Hi Jarrett! Tell us a little about yourself and what you do.
I work for an organization called the Agatston Urban Nutrition Initiative at Penn’s Netter Center for Community Partnerships. Over the past 4 years, I’ve worked with West Philly HS students to build a business that produces healthy snacks called Rebel Ventures. Our mission is to make good food affordable to everyone. Simply put, good food is good for the people who eat it, good for the people who make it, and good for the planet. Our goal is to create healthy snacks and healthy jobs for our community.
How does Google Docs fit into your workday?
The Rebel Ventures Google Drive folder is the foundation of our job training model. Our business is divided into 6 departments (accounting, operations, sales, marketing, design, r&d) and high-school students rotate through each department, learning and developing a diverse set of skills by running the business activities within that department. The more skills HS students master, the more more money they earn.
We store all our files in our Drive, no matter what software is used to create them. All HS students with smartphones download Drive, Docs, Sheets, Slides, etc for their phone so they can access and manipulate the content at all times.
We use Slides to create all the tutorials that students use to teach themselves specific Rebel skills when no one is available to train them. Our entire accounting and sales systems are built in Sheets called Master Accounts. Every week a HS student opens and updates our Future Sales tab, which is transcribed on a whiteboard, carried into our kitchen, and the rest of the crew work on fulfilling orders.
We also use Sheets to improve our product quality in the Research and Development department. Every time we create a new flavor or product, we conduct a crew-wide taste test, where each individual ranks the products in a variety of set categories. A HS crew member is responsible for entering the data from the paper taste test forms into a spreadsheet, and then uses different functions to analyze and visualize the data so we can make informed recipe development decisions.
Our performance management system is based on peer evaluation. Every two weeks all Rebel crew members (high school, college, staff) fill out an anonymous Google Form where they rate their colleagues in 3 categories, and provide comments to justify the ratings. Our high school Rebel crew leaders are responsible for analyzing this data and then using it to co-plan SMART (specific, measurable, attainable, realistic, timely) goals for individual improvement.
What are 3 tips you’d give for other organizations who use/would consider using Google Docs?
Trust your team and let them play.
We give our high school students free access to computers as well as their phones during work, trusting that if they are using this technology they are working with Drive and Docs. The apps are simple enough that the students can self direct their activities, and they know to look to their peers and mentors if they need help manipulating a particular doc.
Build and keep building.
We usually don’t have any idea what the final form of any of our docs, spreadsheets, presentations, or forms will look like before we start making them. We have a goal in mind, but otherwise just start building from the ground up until we’ve created a tool that is useful. We test the tool and continue building. If more than one person is working on a doc at a time, we make sure they have their own device to access the doc so we don’t stifle creativity, independence, and cooperative communication.
Be organized and be transparent.
We do our best to keep our Drive organized through folders, and regularly train our staff on how to navigate the system. We also put everything our staff needs into Drive so there is open access to the information we need to do our jobs.
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