Power Automate Switch Case [How to Use]

Recently, while working on a Power Automate flow for a client, where I needed to match a value with a list of values and return the first matching value. Then, I found that the Power Automate Switch Case is the best option. Let’s discuss this.

Table of Contents

Power Automate switch case

Power Automate Switch control allows executing a specific branch of flow action depending on the switch input value passed.

Suppose you create a Switch control and add three cases. Then, the Power Automate switch action finds a match for the switch input value and implements the following switch cases.

Switch Case	Statement	Flow Execution	Conclusion
Case 1	Matches	Yes	Case 2 & Case 3 & Default case not executed.
Case 2	Matches	Yes	Case 1 & Case 3 & Default case not executed.
Case 3	Matches	Yes	Case 1& Case 2 & Default case not executed.

Similarly, it continues to check for other cases. If none of the cases matches, it will execute the default case. I hope you have an idea about the switch in Power Automate.

When we use Power Automate Switch Action?

Suppose you are working on a flow and need to handle multiple conditions. In that case, you add a switch action or nested condition statements. However, using nested condition statements can be a bit confusing, so it is better to use a switch case when you want to handle multiple conditions.

The switch case action handles multiple conditions to run the flow more efficiently. The Power Automate Switch action adds parallel cases for each value.

Use Switch Case in Power Automate

Before discussing how to use Switch control, I have created a SharePoint list (Task Details) with a few columns, as shown below:

Column Name	Data Type
Task Title [Title Column]	Single line of text
Task Description	Multi lines of text
Assigned To	Person or Group
Task Priority	Choice (Low, Medium, High & No Priority)
Task Start Date	Date and time
Task Deadline	Calculated column
Task End Date	Date and time
Manager	Person or Group

I have created a Task Deadline (Calculated column) based on the below formula:

Task Deadline = [Task End Date]-2

Example:

In this example, I will use the SharePoint list Task Priority Choice column. So, based on the Task Priority value, the Power Automate switch cases will be executed as provided in the table below.

Switch Case	Operator	Task Priority	Flow Execution	Conclusion
Case 1	is equal to	Low	Yes	Case 2 & Case 3 & Default case not executed.
Case 2	is equal to	Medium	Yes	Case 1 & Case 3 & Default case not executed.
Case 3	is equal to	High	Yes	Case 1 & Case 2 & Default case not executed.
Default Case	–	Other values	Yes	Case 1 & Case 2 & Case 3 not executed.

Follow the below steps to create a Power Automate flow:

1. Open the Power Automate Home page and click + Create, -> select Automated cloud flow. Give the flow name, and select trigger when an item is created or modified, then click the Create button.

Inside the trigger, select Site Address and List Name.

How to use Switch flow action in Power Automate

2. Add a Switch control flow action. Provide the below parameter:

On: Take Task Priority Value from the dynamic content.

By default, it displays with the Add Case icon and Default section.

Add First Case in Power Automate Switch Control

For the first case, check if the Task Priority Value is equal to Low, then post a message directly to the Assigned user about the details of a task using the Microsoft Teams connector. Let’s see the steps below:

1. Click + Add case to add the first switch case. Manually enter the value Low inside the parameter.

2. Add a Post message in a chat or channel flow action. Set the required fields:

Post as: Select Flow bot from the drop-down.
Post In: Choose Chat with Flow bot from the drop-down.
Recipient: Take Assigned To from dynamic content.
Message: Enter the message.

After that, click on +Add case to add the second switch case.

Add Case 2 in Power Automate Switch Control

For case 2, check if the Task Priority Value is equal to Medium. Then, start the flow and check if the Task End Date is less than ten days. If it is, Send a reminder email to the assigned person about the Task end date. If it is over ten days, send a post message to the Assigned person about task details using the Microsoft Teams connector. To do this, follow the below steps:

1. Manually enter the value Medium inside the case2 parameter.

power automate switch case multiple values

2. Under Case 2, take condition control flow action, including the condition below.

Choose Value	Operator	Value
End Date	is less than	addDays(utcNow(),10)

3. Next, add Send an email(V2) flow action under True Condition. Configure the details:

To: Take Assigned To from the dynamic content
Subject: Write a subject line
Body: Enter a detailed description of the mail

4. Add a Post message in a chat or channel flow action under False Condition. Set the required fields:

Post as: Select Flow bot from the drop-down.
Post In: Choose Chat with Flow bot from the drop-down.
Recipient: Take Assigned To from dynamic content.
Message: Enter the message.

Add Case 3 in Power Automate Switch Control

For case 3, check if the Task Priority Value is equal to the High, then create a team Teams Meeting with the Assigned person. Let’s see how we do this.

1. Enter switch input value equals High manually.

2. Add Create a Teams Meeting with required details as shown below:

Subject: Take Title from the dynamic content.
Message: Select Task Description from dynamic content.
Time Zone: Choose the local time zone from the drop-down.
Start Time: Take Task Deadline from dynamic content.
End Time: Add the below given expression that adds one hour to the Task Deadline.
Calendar Id: Select Calendar from the drop-down.
Required Attendees: Add Assigned To email from dynamic content.
Optional Attendees: Add Manager Email from dynamic content.