Accounting Administrative Assistant

Works independently to carry out assignments to completion and performs a wide variety of administrative and secretarial duties to assist in daily business operations.

Responsibilities For Accounting Administrative Staff

• Process check requests and payments as needed
• Handle supply orders
• Be an alternate for Scanning of deposits to property’s bank account
• Mailing Duties:
• Preparing overnight packages - UPS and FedEx
• Preparing/stuffing daily outgoing mail
• Metering mail
• Sorting by property
• Scanning of mail and distribute to accountants
• Sorting mail by property for Accounting Department
• Assist with preparation of utility spreadsheet
• Assist team with fulfilling Audit requests
• Address and respond to vendor inquiries when asked by team
• Month end close duties:
• Prepare cover sheet for each property
• Compilation of financial packages and send to ownership groups within deadlines
• Copy financial statements to ownership Livewire
• Assist team during month end close handling operations’ requests
• Coordinate and Prepare draw requests for lender submission; update property Accounting Snapshot
• Maintain the financials distribution list and property tracker
• Run variance report and save in property folder once notified from financials inbox
• Learn job duties of AP Clerk to assist and/or assist in their absence
• Learn job duties of Vendor Specialist to assist and/or assist in their absence
• Assist with setup of trusted vendors via Vendor Credentialing in Realpage software.
• Follow through all aspects of the vendor credentialing process, provide expert follow up, exceptional assistance to the on-site property managers & corporate departments
• Oversees Spend Management software. Provides as needed training to onsite and corporate staff. Ensuring all aspects of ordering and invoicing are running seamlessly, allowing sites to maximize purchasing power and control spending
• Offer support as needed and requested by accounting team
  
  

Qualifications

• Proficient Microsoft Office knowledge and skills
• Excel skills a plus
• Critical thinking
• Dependable
• Effective communicator (both oral/verbal)
• Strong time management and organizational skills
• High degree of attention to detail
• Ability to work independently and prioritize tasks
• Strong analytic abilities
  
  

Lynd Management Group, LLC does not discriminate based on race, color, religion, age, gender identity or expression, national origin, disability, veteran status, sexual orientation, marital status, or any other classification protected by Federal, state, or local law. Any information provided will be used only in the compilation of data for EEO/Affirmative Action reporting. Completion of this data is voluntary and will not affect your opportunity for employment and/or terms or conditions of employment.

Lynd Management Group, LLC participates in E-Verify. For more information, see the E-Verify Participation Poster and the Right to Work Poster.

Lynd Management Group, LLC will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Lynd Management Group, LLC participa en E-Verify y proporcionará al gobierno federal la información de su Formulario I-9 para confirmar que usted está autorizado para trabajar en los EE.UU.