Accounts Payable Specialist

Purpose

Under the direction of the A/P Supervisor, this position will be responsible for the processing of invoices, working with vendors to support successful payables relationships, support payment transactions and meeting the financial commitments of the organization, while ensuring the integrity, accuracy, and security of such information for accounting purposes.

Responsibilities

• Processing data entry, validation, matching and processing of various types of invoices such as inventory purchasing, general expenses and employee reimbursements.
• Ensuring timely working of payables email, CP1, LF and e-automate queues.
• Ensures that all invoices are properly approved by management as outlined in the company’s expense authorization policy.
• Answers vendor inquiries and investigates and resolves any discrepancies.
• Reviews vendor statements and ensures resolution to billing discrepancies and any past due invoices.
• Ensures utilization of AP systems, policies, and procedures adhere to company policies while functioning with accuracy and timeliness.

Job Related Dimensions

• Deadline and detail-oriented
• Works well in team environment
• Fundamental knowledge of accounting
• Strong analytical and critical thinking skills
• Proficient in Excel and Outlook
• Communication and listening skills
• Excellent internal and external customer service skills

Qualifications

Excellent written and verbal communication skills · Previous oversight of full cycle Accounts Payable function required · Experience with an ERP AP system required · E-automate software experience helpful but not necessary · Copier sales and service industry familiarity a plus · Education in Accounting or Finance related field a plus

Physical Demands & Work Environment

Ability to sit at desk for prolonged periods at times · Ability to talk on the phone and work with various computer tools and applications · Ability to type and compose written communication in various forms · Ability to lift 20+lbs on occasion