Administrative Assistant Office Manager

Job Title: Executive Assistant and Office Administrator

Location: New York, NY

Department: Administration

About us: 

Coforge is a global digital services and solutions provider, that enables its clients to transform at the intersect of domain expertise and emerging technologies to achieve real-world business impact. A focus on very select industries, a detailed understanding of the underlying processes of those industries and partnerships with leading platforms provides us a distinct perspective. Coforge leads with its product engineering approach and leverages Cloud, Data, Integration and Automation technologies to transform client businesses into intelligent, high growth enterprises. Coforge’s proprietary platforms power critical business processes across its core verticals. The firm has a presence in 21 countries with 25 delivery centers across nine countries.

Position Overview:

We are seeking a professional, well-spoken, and friendly Office Manager & Executive Assistant to serve as the welcoming face of our office and provide vital administrative support across departments. This individual will be responsible for managing the office, day-to-day office operations, and supporting 2 EVPs. The ideal candidate is proactive, detail-oriented, and comfortable managing a variety of administrative tasks in a dynamic environment.

·      Office manager for New York who will be one point of contact for all Administrative needs Managing front office and Admin liaison with the landlord Coordinating with finance / HR / IT for related activities

·      Procuring supplies for the facilities clients visits, upkeep of the facility

·      Ensuring timely payments to the vendors

·      Co-ordination with other Admin team members for best practices and implementation Vendor management / cost control / getting quotations on various initiatives / understanding budgets.

·      Monitoring Snacks setups for any leadership meeting.

·      Graduate level qualifications with sound knowledge of computers (Presentation, word, excel.)

·      Work requires professional written and verbal communication and interpersonal skills.

·      Minimum of 2 years of prior experience as office administrator & front office

·      Prior experience in managing Admin works.

·      Prior experiences of working for a reputed organization preferably IT setup.

·      Knowledge of Admin related finance, accounting, budgeting, and cost control principles.

·      Ability to analyze financial data, statements, and projections.

·      Ability to achieve desirable outcomes while remaining fiscally responsible.

·      Ability to lead and participate in and facilitate group meetings.

Work Environment:

• Onsite role, Monday–Friday 8am – 5pm
• Front-facing position in a professional office setting
• Occasional lifting of packages or supplies (up to 25 lbs)