Event Management Program Manager

Arlo Solutions (Arlo) is an information technology consulting services company that specializes in delivering technology solutions. Our reputation reflects the high quality of the talented Arlo Solutions team and the consultants working in partnership with our customers. Our mission is to understand and meet the needs of both our customers and consultants by delivering quality, value-added solutions. Our solutions are designed and managed to not only reduce costs, but to improve business processes, accelerate response time, improve services to end-users, and give our customers a competitive edge, now and into the future.

Position Description:

Background Arlo is in search of an Event Management Program Manager to support a DoD government customer. You will be responsible for leading a contract that plans, coordinates, and executes DoD events. Your role will involve overseeing all aspects of event planning, from conceptualization to post-event analysis, to ensure successful outcomes and positive attendee experiences.

Location: Remote

Responsibilities and/or Success Factors:

• Serve as Program Manager on a DoD contract, managing a team that plans and executes approximately 3 large events plus 3 smaller events annually
• Ensure successful execution of events and participant/client satisfaction across multiple areas, including marketing, vendor management, participant experience and attendance, conceptualization of award ceremonies, logistics, and budget management
• Build effective relationships with government personnel including the COR and government event leads
• Serve a communications liaison for stakeholders, including but not limited to the event management team, Arlo executive leadership, and the government client teams
• Oversee negotiations with vendors
• Manage contract and event budgets, including performing detailed tracking of vendor estimates, government approvals, and coordinating with Finance and Contracts departments to reconcile and ensure accurate reporting
• Solve complex, tactical assignments to ensure client satisfaction
• Create the applicable project management deliverables necessary to manage and oversee the terms of the contract and manage the team
• Manage contract risks and event risks, develop processes and monitor to ensure high quality design and execute administrative processes and tasks on the contract, including but not limited to detailed tracking of deliverables and milestones and conducting inventory of event materials

Minimum Qualifications Including Certificates:

• Bachelor’s degree in marketing, communications, or related field
• Experience managing large scale in-person government events (350-800 participants)
• DoD experience
• Experience developing marketing strategy and materials for events
• Federal government contract program management experience
• Experience leading teams in dynamic, fast-paced environments
• Problem solving, contingency planning
• Client service skills and ability to influence
• Risk management
• Quality control, attention to detail

Desired Skills & Experience:

• 15 years of experience in event planning and project/program management
• Event planning for DoD events
• Event planning for virtual events