Executive Assistant

If you apply, please begin your email or response with “I have read the instructions and job description.”

Location: Remote

Hours: Part-time to start, with potential for full-time. Must overlap at least 2 hours a day with U.S. New York (EST) time zone. There is full-time potential if you also have design skills specifically in Canva.

Compensation: Based on experience

Reports to: Founder & CEO

Builder Lead Marketing (BLM) is a fast-growing, digital marketing agency dedicated to helping modular home builders and manufacturers grow through powerful online strategies. We are committed to becoming the best in the world at this service.

We blend modern marketing tactics with deep knowledge of the home building industry, and pride ourselves on clear messaging, streamlined systems, and white-glove client service. We’re growing quickly — and now we’re looking for a trusted Executive Assistant to help free up the CEO’s time so she can focus on sales and leadership. Join this growing company! We have a great team and are eager to grow with your help!

We need a remote, work from home, Executive Assistant (EA) to the CEO.

The EA must have excellent communication skills, both written and spoken.

The EA must have strong judgment – being able to understand when something should be escalated to the CEO. 

Organization skills are a must – handling logistics, email, multiple calendars and staff requests. The EA will be handling tradeshow support and following through on projects.

Research skills are a must too – as the EA will work to find potential leads, research companies and put together lead lists for follow up.

The EA must also have strong detail orientation, fact finding and follow through.

The EA will the right hand of the CEO and as such a very important role!

Salary & Growth Opportunities

·       The remote EA position starts at

·       You’ll be graded on how quickly and accurately you perform tasks with minimal intervention from the CEO

·       Once you have mastered the EA role, there are opportunities within the company to be promoted and considered for other roles such as Project Managers, Client Managers or to have an increase in salary at the EA position.

The Ideal Candidate:

·       Expertise and computer literacy: in G-Suite, Outlook, Slack

·       Organization: You must have incredible organizational skills AND enjoy organizing!

·       Problem Solving: The cardinal sin at our company is asking questions you could find the answer yourself

Key Responsibilities & Outcomes

• Maintain a CEO calendar that is always organized one week in advance and reviewed six weeks in advance.

·       Set up client and other vendor calls as needed

• Set and confirm all meetings (client, staff, and personal) within 24–48 hours

• Review inbox daily; handle 90% of emails per SOP and escalate only when needed.

• Send social media receipts and other documentation to clients/finance managers within 24 hours of request

• Organize travel: flights, hotels, itineraries, and communicate clearly

*Perform research as requested. This may include researching for clients as well as prospecting.

*Support sales effort – performing networking outreach, researching sales lists, creating email streams and landing pages

• Handle ad hoc requests with speed, discretion, and accountability

• Think two steps ahead — anticipate needs before they arise

• Update and maintain SOP documentation for recurring tasks

* Help organize folders, images etc for CEO as well as company

*Assisting with personal tasks as well – travel arrangements, personal appointments such as doctor, dentist etc. Set up and monitor. Arrange pet care appointments. Assist with CEO’s family appointments as needed.

• CEO always knows what’s coming up in the day/week

• Inbox triaged daily with <10% of emails needing CEO attention

*Networking outreach performed daily

*Sales funnels and supporting research implemented and are accurate and timely

• Receipts/documents sent to clients within 3 hours of request if during shift and within 24 hours if request comes when not on shift

• All meetings properly confirmed and added to calendar in a timely manner

• Travel booked with clarity and efficiency

• Ad hoc tasks handled within 24–48 hours unless urgent

• Processes improved and SOPs updated regularly

• Strong English proficiency – both written and spoken

·  Willing to overlap for at least two hours with US (New York EST) time zone

·  Willing to use Everhour or other time tracking software – as we bill clients we must keep track of our time

·  Remote working. This is a remote (work from home) position – you must have excellent Internet access, a quiet spot to work with focus and enjoy working from home

·  All job offers start with a 45 day trial to make sure we are the right fit for each other

• 2+ years of experience supporting an executive or team

*Writing skills commonly found in the U.S. business communication

• Excellent written and spoken English

• Strong organizational and time management skills

• Familiarity with Google Calendar, Gmail, Google Drive, and Slack

• Calm under pressure and responsive to shifting priorities

• Comfortable communicating with clients and internal team members

• Experience in digital marketing, agency, or service-based business preferred

• Detail-oriented and proactive — you love staying ahead of schedule

• Discretion and professionalism are a must

·       A college degree is a plus. High school degree required.

·       Caring: It is not enough to just “do” you need to care about what you do. Know that by doing your best you are helping others succeed and making an impact. We have been offered the trust of helping others grow their business, we need to treat their businesses as our own and also care about Builder Lead Marketing’s growth and culture.

• Quality: How can we do our jobs as accurately, quickly and creatively as possible? Our clients have entrusted us with growing their business - this is an honor and the quality of our work is directly related to their success.

·       Transparency: We are transparent with each other and our clients. The clients understand their results, what we do and how we do it. As we work remotely we track our time, we are honest about our whereabouts

·       Results orientation: We strive for the best results. We measure results in our own jobs (e.g., how much was I able to do today) and our clients (how many leads did we generate, how much traffic etc.).

·       Character: We have character. We are honest, admit our mistakes and rectify them.

As this role will involve access to confidential emails, financial documents, and client information, a signed non-disclosure and IP protection agreement will be required upon hiring.

Please send the following to connect@sparqgen.com (parent company of Builder Lead Marketing):

1. A short introduction or cover letter

·       Please start your introduction or cover letter with “I have read the instructions and job description”

·       Details of your role, experience

·       Your current availability (hours/week)

·       Please share what this quote means to you? “Taking complete ownership of your outcomes by holding no one but yourself responsible for them is the most powerful thing you can do to drive your success.”

·       Please write the email in a way that we can read it easily.

2. A link to your resume in PDF format with the following naming convention: (LastName.FirstName.ExecutiveAssistant.pdf)

3. Confirmation that you are comfortable signing an IP/NDA agreement

4. A 1–2 minute video explaining why you want this role and why you’d be a great fit (recorded in clear English)

90% of the applicants will not follow the instructions. None of them will be considered. For those that do, we will schedule interviews with a small number of applicants. We are happy to answer any questions – please include.

If you are selected in the first round of interviews we will ask that you take a Kolbe assessment and DISC Test (online questionnaires)

Before hiring, if you are in the final round, we will also ask you to do some tasks that are part of the job. We will pay you for this part, but it is not a guarantee of hiring.

We’re looking for someone reliable, organized, and proactive — someone who can quickly become the right hand to the CEO and help streamline the fast-paced world of a growing marketing agency. If you’re organized, calm, and take pride in staying ahead of schedule, and have read this job description carefully and are willing to follow the instructions conveyed, we’d love to hear from you.