Executive Assistant

Executive Assistant – Partner + 2 Associates

$110-130k base DOE + paid OT eligible + discretionary bonus + excellent benefits

A globally renowned investment firm in Midtown EAST is seeking an exceptional Executive Assistant to support a senior Partner and team. This is an incredible opportunity for an ambitious EA that thrives working in a fast-paced environment that values integrity and encourages team collaboration.

Seeking an EA with 7+ of experience in finance and LONGEVITY is highly preferred. The ideal candidate should be a very motivated self-starter who will carry out duties in a well-organized and timely manner.

Typical hours are 8:30am-5:30pm – 4 days in office/1 day remote, Monday-Friday

Responsibilities

• Handling complex calendar management across timezones
• Booking domestic and international travel arrangements, handling itineraries + visas, ground transportation, accommodations
• Receiving calls, taking messages and routing correspondence
• Liaising with internal and external stakeholders to schedule meetings + anticipating all requirements for the meetings, which include but aren’t limited to presentation needs, scouting venues, and catering
• Handling expense reports
• Special projects as needed

Requirements / Personal Characteristics

• Highly responsible and reliable with a professional presentation.
• Motivated self-starter, with the ability to work diligently
• Attention to detail and problem solving skills.
• Excellent time management skills and the ability to prioritize work.
• Excellent communication and people skills.
• Strong organizational, multitasking abilities and problem-solving skills.
• Discretion and confidentiality.

Qualifications

• 4-year college degree preferred
• 7+ years of EA experience in finance/professional services
• Microsoft Office Expert!

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