Executive Assistant

Crew is searching for an experienced Executive Assistant for one of our owners!

DETAILS

Job Overview

Position Summary

The Executive Assistant provides high-level administrative support to one hospitality company owner, including calendar management, correspondence, and meeting coordination. Serves as liaison between owner and departments. Exercises independent judgment and manages multiple projects with minimal supervision.

The owner is highly technically savvy and detail oriented. He requires a thoughtful, methodical assistant who is able to understand and act on shifting priorities and tasks in an agile and efficient manner. The owner works best with an assistant who is self-motivated and willing to troubleshoot and problem solve independently.

The ideal candidate is proactive, incredibly detail-oriented, and has excellent communication skills. Must maintain confidentiality and handle sensitive information with discretion. Requires an independently motivated individual who works autonomously while managing diverse needs of the owner.

Essential Duties & Responsibilities

• Manage the owner’s calendar, scheduling meetings, appointments, and travel arrangements
• Coordinate and prepare materials for meetings, including agendas and presentations
• Serve as primary contact for owner communications, screening calls and emails
• Balance and prioritize requests while managing competing demands
• Handle confidential information with integrity and discretion
• Prepare correspondence, reports, presentations, and executive documents
• Coordinate special projects ensuring timely completion
• Maintain comprehensive filing and organizational systems
• Assist with expense reporting, invoice processing, and budget tracking. Liaise with a third party accounting team on various ad-hoc matters
• Support meetings, investor relations, and high-level business functions
• Liaise with departments to facilitate requests and ensure communication
• Manage office supplies, equipment, and vendor relationships
• Handle personal tasks for owners maintaining professional boundaries
  
  

Minimum Qualifications

Tier 1 - Up to $110,000 annually

• 5+ years executive support experience
• Bachelor's degree in Business/Management or equivalent experience
• Advanced proficiency in Google Suite, Toast POS, Resy, R365 (or accounting software)
• Experience with expense management and financial tracking systems
• Excellent written and verbal communication skills
• Superior organizational skills and proven ability to prioritize multiple tasks
• Professional presentation meeting Company standards
  
  

Tier 2 - Up to $95,000 annually

• 3+ years executive support or administrative experience
• Some college coursework in relevant field preferred
• Experience with calendar management and project coordination
• Advanced proficiency in computer technologies
• Strong organizational skills and attention to detail
• Professional demeanor for all management levels
• Flexibility to adapt to changing priorities
  
  

Tier 3 - Up to $80,000 annually

• 1+ years administrative support experience
• High school diploma; some college preferred
• Basic calendar management and administrative coordination experience
• Proficiency in computer technologies with willingness to learn
• Good communication skills and organizational abilities
• Positive attitude and eagerness to learn
• Flexibility for variable hours based on executive needs
  
  

Additional Requirements

• Flexible hours including early mornings, evenings, and weekends
• Occasional travel for business projects, meetings, and conferences
• Maintain confidentiality and discretion
• Strong problem-solving skills and ability to anticipate needs
• Professional appearance at all times
• Ability to lift up to 15 pounds and sit for extended periods
  
  

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the functions of this job, an employee must walk, stand, or remain stationary during the entire shift. Employee must be able to continuously reach, bend, lift, carry, stoop and wipe with the potential for slipping or tripping. Employee must frequently wash their hands and lift or move up to 35 pounds.

ENVIRONMENT

Company Culture

We were raised in the hospitality industry and have come to believe that the highest calling is treating people well, making them feel at home, and communing over good food and drinks. It brings us all together.

We believe everyone should work in an environment where they are well compensated, culturally enriched, and treated with respect. Across the spectrum of our workforce, our employees take home industry leading income.

POLICY

Equal Opportunity Employer

Crew (including affiliates) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, marital status, veteran status, or any other basis protected by local, state, or federal law.

We use E-Verify to confirm the identity and employment eligibility of all new hires.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. See Employee Anchor for a comprehensive list of all employee benefits, and refer to plan documents for all specifics, rules, and requirements of plans - above info is highlight information only and is subject to eligibility provisions, and the content of plan and Crew documents. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Benefits

• Commuter Benefits
• Paid Safe and Sick Leave
• Employee Discount
• Medical, Vision, and Dental Insurance
  
  

More detail about Crew part of Crew, please visit https://culinaryagents.com/entities/132115-Crew