Executive Assistant

We are hiring an Executive Assistant to join a top entertainment company in NYC. This freelance position will run for 2 months and will be onsite in their NYC office.

Responsibilities:

• Fully manage calendars and meeting schedules such as, anticipating schedule changes, and upcoming events
• Handle phones and maintain contact lists
• Make travel arrangements (domestic and international)
• Create and manage expense reports and invoices
• Order replacement phone devices and manage day to day office billing/invoices
• Ability to take lead on small event type setups
• Create and edit meeting agendas, PowerPoint presentations, and other documents for the department
• Manage office and kitchen supplies, coordinating with other assistants and ensuring adequate inventory
• Create correspondence, documents, emails, and other communications
• Coordinate, set-up and support meeting preparation, e.g. printing documents and alerting when meetings are starting
• Partner with other assistants to ensure effective, efficient management of the department
• Provide back-up administrative support for other staff across the department as needed
  
  
  

Required Qualifications:

• 5+ years of relevant experience. Prior experience may include finance, commercial and/or corporate real estate and legal.
• Experience supporting executives with heavy calendar management needs
• Effectively manage multiple complex calendars including meeting scheduling (often with senior execs with very busy calendars as well)
• Detail-oriented
• Strong communication skills (written, verbal, interpersonal)
• Team player and collaborative
• Client service oriented
• Sense of accountability and pride in work produced, including strong follow up skills
• Ability to make independent decisions and demonstrate good judgment in the handling of issues—including those that involve sensitive and confidential information
• Demonstrated ability to prioritize multiple tasks, meet deadlines, manage competing demands and change course of action quickly in a fast-paced environment
• Understand AV systems and to setup meeting spaces
• Demonstrated computer proficiency within a Windows environment, including Outlook, Word, Excel, PowerPoint. MS Teams, Zoom, Concur T&E system, SharePoint
  
  
  

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.