Executive Assistant / Office Manager

Executive Assistant / Office Manager - Private Family Office

A boutique, private family office is seeking a warm, professional and eager Executive Assistant to support their CFO and Executive team and handle office operations. This is a great opportunity to work with a bright and close-knit team supporting a successful firm.

Salary depending upon experience $90-115k DOE + Bonus + 100% covered medical benefits + 401k w/match

*this role is Monday-Friday in office

The ideal candidate is eager to take on day-to-day tasks and incorporates their positive attitude with every interaction. This role is an integral part of the firm and internal operations. They have a great close-knit culture and are looking to add another all-star to their team.

Responsibilities:

• Schedule meetings and logistics sending invites and zoom links
• Manage expense reports and coordinate business needs and projects as needed
• Coordinate domestic and international travel
• Assist with catering and coordinating large scale office meetings and conference rooms scheduling
• Oversee the kitchen and inventory management, stocking supplies, manage deliveries and coordinate with the building and facilities
• Manage relationships with vendors and 3rd party providers
• Assist with HR needs and new hires as needed

Qualifications:

• 3-5 years of related administrative experience
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office, and Outlook specifically
• Professional, refined, and organized demeanor
• Meticulous attention to detail and organization
• A positive, adaptable attitude – looking for someone who has a "no job too small" attitude
• Proactive, takes initiative, and team-oriented mindset

Please submit your resume for consideration.

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