Medical Office Coordinator

Access Healthcare Associates is a fast-growing mobile medical practice catering to the senior population. We are currently looking for a full-time Medical Office Coordinator to oversee the Admissions and Administrative Departments. You will be assigned various administrative tasks to help optimize the office's day-to-day workflow. The ideal candidate will have an interest in and prior experience with the elderly population. Candidates must be friendly, outgoing, motivated, and have some healthcare experience!

Our medical practice offers quality medical care to seniors in their place of residence. We are committed to improving the quality and scope of medical care provided to the elderly population. We provide a broad scope of care specializing in geriatrics, house calls, palliative and hospice care, chronic disease management, and much more. We see patients in the following locations: independent/assisted living facilities, board and care facilities, and private homes.

Responsibilities:

• Oversee and support all administrative duties to ensure smooth office operations.
• Maintain and compile paper, digital, and electronic employee records, including leave documentation.
• Write and distribute professional correspondence, including emails, letters, and forms.
• Process payroll and assist with employee compensation and benefits documentation.
• Manage financial transactions, including deposits and payment of office bills.
• Order and ensure timely invoicing and payment for medical and office supplies.
• Coordinate mail management, including sorting incoming mail and managing outgoing mail.
• Maintain office condition and arrange necessary repairs in coordination with IT.
• Address employee queries related to office management issues.
• Develop and maintain protocols and procedures for the Intake/Admission Department.
• Follow up on patient demographics and manage electronic health records.
• Foster effective working relationships across all company levels.
• Handle multiple administrative tasks for Admissions and Administrative Departments.
• Work hours: Monday - Friday, 8:30 am - 5:00 pm at AHA Headquarters (Pico Office).
  
  

Qualifications:

• Two years of experience as an Administrative Assistant.
• Knowledge of office management systems and procedures.
• Proficient with office equipment, such as printers and fax machines.
• Excellent time management and prioritization skills.
• EMR knowledge is a plus.
• Dedicated, reliable, punctual, and flexible.
• Strong customer service skills and pleasant telephone demeanor.
• Independent self-starter with multitasking capabilities.
• Strong computer skills, including proficiency with Microsoft Office 365 (OneDrive, SharePoint, Outlook, Word, Excel, and PowerPoint).
• High school degree; additional qualifications as an administrative assistant or secretary are a plus.
  
  

Benefits offered:

• Compensation: $25/hr + DOE
• Paid/Sick time off
• Health, dental, and vision insurance
• 401K
  
  

Note: Local Los Angeles candidates only. Please visit our website at www.accesshealthca.com