Office Coordinator/Administrative Assistant

Position Details

Position Information

Position Title Office Coordinator/Administrative Assistant Department Campus Safety -Group Pay Type Non Exempt Appointment Type (A) Continuing Full-Time Hours Per Week 37.5 Number of weeks 52 weeks per year other - # of weeks 52 Benefits Eligible Full Benefits Geographical Regional Qualifies for Relocation Reimbursement No Work Schedule

Job Description

General Scope of Duties

Serves as Administrative Assistant to the Director of Campus Safety and Emergency Operations, Associate Director of Campus Safety, and supports the overall Campus Safety and Camel Card Office operations. Under direction from the Director of Campus Safety and Emergency Operations, performs a wide variety of administrative duties related to Campus Safety and Emergency Operations and Camel Card Office Operations, including managing the Campus Safety Transportation Fleet, issuing new and replacement Camel Cards, maintaining department files consisting of correspondence, incident reports, policy and procedure manuals.

General Duties and Responsibilities

• Maintain department files consisting of correspondences, incident reports, invoices, documents.
• Respond to calls and in-person visitors to the office by providing information/assistance and/or direct to appropriate personnel
• Manage appointment calendar and schedule meetings for the Director and Associate Director
• Order equipment supplies and request repairs and work orders as necessary
• In coordination with the director, supervise student workers assigned to the CamelCard Office
• Coordinate the DMV background process for approved college drivers and support the T2 Parking System by executing the parking program by issuing decals, record keeping, and inventory
• Enter payroll information into the College payroll system for Campus Safety staff
• Oversee the issuance of administrative keys and other building access
• Maintain uniform inventory documents for Officers
• Responsible for managing college fleet vehicle reservations
• Maintain files on all safety equipment and devices and uniforms
• Administer the campus-wide “one-card system,” including the production and issuance of new and replacement cards
• Support the College key program for Staff, Faculty, and Students, including issuing keys for administrative offices and buildings throughout the year, with a higher than normal volume of work in this area at the beginning and end of each semester
• Perform data entry tasks into College systems
• Other duties and special projects as assigned
• It may require occasional weekend hours
  
  

Education and Skills

• Associate’s degree preferred, minimum 3 years of experience working in office administration, business, educational environment or a related field required
• In lieu of an associate degree, additional years of relevant experience may be considered.
• Strong written and verbal communication skills
• Considerable knowledge of administrative office support functions and general office equipment
• Ability to learn the College’s Management Information System, Banner
• Basic knowledge of personnel administration including scheduling, timesheet and leave processing
• Ability to interact well with a diverse population and provide high customer service to students, faculty, staff, and visitors.
• Proficient in Google, Microsoft, Google Meet, Zoom, Excel
• High integrity is needed to handle confidential information
• Attention to detail
• Ability to work independently, be well-organized, and work under pressure
  
  

Preferred Qualifications Physical Demands Driving Required No Salary Range $19.50-$22.00 Note

Connecticut College is committed to fair and competitive compensation. The final offer will reflect the candidate’s experience, education, and the institution’s pay structure to ensure internal equity.

Applicant Credentialing Thorough applicant credentialing will be conducted on the selected candidate which will include criminal records check, DMV check and depending on the position psychological exam and pre-placement physical.

Posting Detail Information

Open Date 07/30/2025 Applications accepted through Open Until Filled Yes

Documents needed to Apply

Required Documents

• Resume
• Cover Letter
  
  

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Are you eligible to work in the U.S.?
• Yes
• No
• Will you now or in the future require sponsorship for employment visa status (e.g., H-1B visa)?
• Yes
• No