Office Manager – Family Office

Office Manager – Family Office

The Single Family Office of a prominent hedge fund executive and ultra-high net worth individual is hiring for an Office Manager to run the day-to-day operations of the boutique office. The ideal candidate will help foster and create a welcoming and efficient work environment, manage a small team of administrative staff, and coordinate internal events.

Salary commensurate with experience $130-150k range + bonus + fully paid benefits, 401k match, free meals, gym and flexible PTO policy

The role is hybrid - required to be onsite 4 days/week in Midtown West, NYC, but need to be flexible to go onsite 5 days as needed, working 9am-5:30pm generally

Qualifications:

• 10+ years of experience in office management, administrative operations, and ideally some previous EA experience as well.

• Excellent interpersonal and communication skills with the ability to handle confidential information.

• Experience managing a team or providing oversight to administrative personnel is preferred.

• Proficiency in Microsoft Office Suite; familiarity with scheduling and communication tools a bonus.

• Honest, resourceful, proactive, self-motivated, collaborative, flexible, respectful, driven by the highest ethical standards and values.

Responsibilities:

• Oversee daily office operations and ensure all facilities are running efficiently.

• Maintain office supplies, equipment, and vendor relationships.

• Serve as the main point of contact for building management and service providers.

• Coordinate and manage conference room bookings and logistics.

• Oversee Executive Assistants, ensuring high-quality administrative support across the organization and provide coverage during PTO.

• Assist in new hire onboarding, including desk setup, welcome materials, and office tours.

• Plan and execute engaging internal events as requested by executive team.

• Coordinate logistics, vendors, venues, and communication to ensure successful event execution

• Ensure meeting spaces are clean, well-stocked, and functioning properly.

• Supervise front desk activities, including managing internal and external inquiries, greeting guests, receiving deliveries, and offering refreshments.

Please submit your resume to apply!

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