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Work Hours: 8:30 a.m. - 5:00 p.m. Workdays: Monday – Friday (weekends/evenings as needed)Location: 1801 W. Cesar E. Chavez Blvd, San Antonio TX. 78207
Mission:The mission of Catholic Charities is to provide for the needs of our community through selfless service under the sign of love.
Summary: Responsible for providing coordination and administrative support such as data entry, greeting clients, follow-up services calls, filing, inventory, purchasing, and outreach. Position requires position to complete issued trainings and additional follow up trainings to maintain compliance. Other duties include representation of Family & Children’s Services and Catholic Charities in the community.
Position Responsibilities
Administration
* Complete data entry in designated systems within 3 business days of service
*Utilizes computerized data entry equipment and various word processing, spreadsheet and/or file maintenance programs to enter, store and/or retrieve information as requested or otherwise necessary, and summarizes data in preparation of standardized reports
Collaborates with Senior Director to monitor and track program data, outcomes and outputs
Assists with processing and tracking of client referrals via email, referral screening calls, and outcomes
Assist with initial enrollments virtually, over the phone, and/or in person.
Work as an active member of Family & Children’s Services by assistance with setting up/planning meetings, events, and/or workshops, i.e. assembling supplies, incentives, educational materials, etc.
Financial
*Adhere to ethical guidelines when purchasing, completing invoices, and processing authorization for payments
*Responsible for maintaining inventory of office supplies and material assistance items
In collaboration with Senior Director and senior staff, enters and tracks spending and transactions in agency mandated on-line systems and file expenses on a monthly basis
In collaboration with Senior Director and senior staff, plans and purchases requested office supplies and material assistance items to ensure inventory is sufficient
Ensures forms, materials, and supplies are ordered and/or purchased in a timely manner
Community Awareness
*Participate in community outreach activities to solicit support for programs, such as distributing program brochures and information, attending meetings, and providing in-services. Cultivate positive relationships with relevant funding entities, faith-based organizations, donors, social service providers, medical providers and other community resources and services that provide support to families
Identifies, compiles, and maintains system for tracking community resources, and updates as needed
Seek out new and updated community resources and topics related to programs
Ensures marketing materials are available and updated
Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
Other duties as assigned by the (insert title of supervisor – ex. Senior Director, Program Director, etc.).
Competencies
Thorough
Communication
Teamwork
Technology
Integrity/Honesty
Requirements
Minimum Qualifications:
Must be at least 21 years old
Education
High school diploma/GED required.
Associates’ degree in business-related field, community health, or child development preferred.
Experience
Minimum of 2 years’ experience in office administration, program support, education, case management and/or data entry.
License and Credentials
Reliable transportation
Valid driver license
Clean driving record
Valid vehicle liability insurance
Minimum Knowledge And Skills
Minimum of Minimum of 2 years’ experience in office administration, program support, data entry, and/or any equivalent combination of training and experience that provides the required knowledge, skills and abilities
Extensive working knowledge of community resources and social services
Proficiency with personal computer, email, internet, and computer software including Microsoft Office 365; experience with database systems preferred.
Ability to work in a culturally sensitive manner with people of various backgrounds
Ability to build strong relationships
Demonstrated ability for collaborative work in a team environment, as well as ability to work independently and proactively to meet expected deadlines
Ability to maintain appropriate ethical boundaries and professional relationships
Must be flexible and adaptable and be comfortable scheduling and rescheduling a day’s activities based on multiple factors.
Must be detail oriented, organized, self-motivated, work well independently and on a team.
Must have good written and verbal skills.
Must have good critical thinking and problem-solving skills.
Disclaimer
This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job description or to require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, etc.) ** This is a Grant funded position and salary is dependent on funding availability. Position can be eliminated at any time because of lack of funding to support this position.**
Catholic Charities is an Equal Opportunity Employer. To view this and other employment opportunities please visit our website atwww.ccaosa.org.You must apply through our website and complete the application and upload your resume. No phone calls please. If you are chosen for an interview, you will be contacted.
Seniority level
Entry level
Employment type
Part-time
Job function
Administrative
Industries
Religious Institutions
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