Office Manager - Well-established Operational Growth Investment Firm

A Well-established Operational Growth Investment Firm (25p. Soho-based office) is seeking a new Full-Time/Permanent Office Manager to join its growing NYC office and oversee daily operations. This is a newly created position! This role involves coordinating administrative functions, supporting executive staff, and managing the office to enhance productivity. Candidates must have a minimum of 3-5+ years of applicable administrative/office management experience and a Bachelor’s degree is strongly preferred. Must be tech savvy and a notary authorization is a huge plus! Ideal candidates should be extremely polished/professional, proactive, organized, friendly, resourceful, accustomed to working in a fast-paced environment, and possess excellent interpersonal, communication, and problem-solving skills. This office houses many of the firm’s private investment professionals who are incredibly nice and welcoming!

• Salary depends on experience (90-120k base), plus discretionary bonus eligibility. 100% company paid medical/dental/vision/etc. for employee and any dependents. 401k (no match) – eligible to enroll after 90 days. 15 vacation days, 40 hours of sick time (1 week), vacation policy can be flexible as needed.
• Hours are 9:00am-5:00pm. 5 days/week in office.
  
  
  

Responsibilities:

• Oversee daily operations, ensuring a smooth and efficient office environment.
• Manage the front desk, greet guests with a positive attitude, and act as the liaison between the Firm and building management.
• Monitor visitor access and maintain security awareness, manage visitor log with security.
• Maintain conference room calendars.
• Oversee office operations, including restocking, organizing, and cleaning the kitchen, copy room, storage room, and conference rooms.
• Schedule and coordinate office meetings, including booking conference rooms and arranging meals.
• Liaise with facility management vendors, including cleaning and security services.
• Screen, answer, and direct incoming calls to employees and staff.
• Handle deliveries and pickups via FedEx, UPS, USPS, and distribute employee mail and packages.
• Deliver top-tier administrative support to senior executives, ensuring meticulous attention to detail and a service-focused approach.
• Coordinate with building management for maintenance support, repairs, and other miscellaneous requests.
• Provide support for minor company event management, including logistic planning and arrangements.
  
  
  

Required Qualifications:

• Minimum 3-5+ years of experience in office management or administrative roles.
• Bachelor’s degree strongly preferred but not required.
• Excellent time management skills and the ability to multi-task and prioritize work.
• Strong verbal and written communication skills.
• Proactive nature. Takes on projects and initiatives to improve the office environment and keep things running efficiently.
• Positive attitude and a strong willingness to pitch in whenever needed.
• Confidentiality. Must maintain strict confidentiality with sensitive information.
  
  
  

If you meet the required qualifications and are interested in this role, please apply today.

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