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Client Overview: Our client, a very popular cosmetics brand, is seeking a Personal/ Executive Assistant to support their Creative Director.
Role Overview: This position consists of a five-day workweek of Monday through Friday, roughly 10am to 6:00pm with flexibility and willingness to work additional hours as needed upon request. The position will require domestic and international travel. The Assistant will work in tandem with another Assistant to the Creative Director. The ideal candidate is meticulous and prioritizes efficiently. The ideal candidate must have experience working for a C-level Executive is flexible with frequent, last-minute changes in schedule.
Personal/ Executive Assistant Responsibilities:
Managing and maintaining busy and ever-changing executive and personal calendar; facilitating all appointments, meetings, and conference calls
24/7 availability via phone or email
Acting as a gatekeeper to the Creative Director and managing a high-volume of phone calls and emails
In-person assistance during domestic and international travel with availability to travel from a few days to a few weeks
Availability to work in person in various locations in Manhattan on business days and occasionally on weekends
Creating, formatting and editing correspondence, presentations and meeting notes
Coordinating domestic and international travel and logistics; providing accurate detailed itineraries
Accepting packages in own residence/corporate office/principal’s residence
Shipping packages with FedEx/UPS/DHL
Scheduling personal appointments, meetings, and activities upon request
Maintaining and organizing company files with sensitivity to confidential information
Serving as a liaison between multiple departments
Working in tandem with a second assistant to ensure all tasks are completed
Running personal errands as needed upon request
Assisting with special and ad hoc projects
Additional general Assistant duties as needed upon request
Overseeing the organization and coordination of various residences
Preparing and processing expense reports through the company’s system
Seniority level
Mid-Senior level
Employment type
Contract
Job function
Administrative
Industries
Personal Care Product Manufacturing
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