Receptionist / Office Manager

Job Title: Receptionist / Office Manager

Location: Jersey City, New Jersey

Type: Direct Hire

Compensation: $65,000

Contractor Work Model: Onsite

Hours: 9a-5p, Mon-Fri

 
Position Summary:
We are seeking a proactive, professional, and detail-oriented Receptionist / Office Manager with 3–5 years of front office and administrative experience—ideally within the life sciences or healthcare industry. This individual will not only manage daily reception and office coordination but will also support executives and assist in light marketing, scheduling, and event logistics as the office grows. This is a great role for someone with a background in administrative support who is looking to grow into a broader operations or office management position.Responsibilities:

• Greet and welcome visitors, vendors, and employees with professionalism and warmth
• Answer and direct incoming calls; relay accurate messages as needed
• Maintain an organized and welcoming front desk and reception area
• Manage appointment scheduling and calendar support for the CEO and President
• Coordinate travel arrangements and meeting logistics
• Order and maintain inventory of office supplies
• Perform clerical tasks: data entry, document prep, formatting, and internal correspondence
• Assist with proofreading and formatting marketing materials and internal documents
• Support planning and logistics for trade shows, conferences, and company events
• Monitor and support basic social media activity or content posting
• Distribute mail and coordinate deliveries
• Coordinate repairs or troubleshoot office equipment as needed
• Serve as a point of contact for facilities, vendors, and building operations
• Provide support to various departments as the business scales
• Maintain discretion in handling confidential or sensitive company matters

Requirements:

• 3–5 years of experience as a receptionist, office assistant, or office manager
• Associate’s or Bachelor’s Degree in Business Administration, Marketing, Life Sciences, or related field
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent verbal and written communication skills
• Organized, adaptable, and able to multitask in a fast-paced environment
• Experience in a biotech, pharma, med device, or healthcare-related setting preferred
• Basic understanding of marketing platforms and social media tools a plus
• Ability to handle confidential information with integrity
  

System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.



System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.