Secretary 2(Office/On-site)

Secretary 2

Office/On-site

Recruitment #250827-7539CL-001

Location Hartford, CT

Date Opened 8/29/2025 12:00:00 AM Salary $55,248 - $72,247/year Job Type Open to Statewide Employees Close Date 9/8/2025 11:59:00 PM

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Introduction

Are you a current State of Connecticut, employee looking to tackle a new opportunity? If so, we invite you to read more!

At the Commission on Human Rights and Opportunities (CHRO), we are currently seeking qualified applicants to fill one Secretary 2 vacancy, which will be based in Hartford, CT.

Position Highlights

• In office position: Potential for Telework
• Full Time: 40 hours per week
• Schedule: Monday – Friday
• First Shift: 8:00 am – 4:30 pm
  
  

The Role

In this role you would be entrusted to independently perform a full range of secretarial functions to support the CHRO’s Capital Region. To accomplish this, along with other duties as needed, we will have you:

• Design, organize, and maintain office files and filing systems
• Interact with visitors and provide information to callers both inside and outside the agency
• Performing administrative tasks, including faxing, copying, scanning, sending and receiving mail
• Maintain office filing systems (e.g. SharePoint and Manual case files)
• Communicate with parties on case related inquiries
• Compile information on case matters throughout various state agencies
• Other specific duties for this role are listed in the Examples of Duties section
  
  

What’s In It For You

Visit our new State Employee Benefits Overview page!

• Professional growth and paid professional development opportunities.
• A healthy work-life balance to all employees.
• State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loan forgiveness after 10 years of service. Click here for more information.
  
  

Mission and Beliefs:

The mission of the CHRO is to eliminate discrimination through civil and human rights law enforcement and to establish equal opportunity and justice for all persons within the state through advocacy and education.

Statutory Authority: Connecticut General Statutes, Chapter 814c.

It Is The Statutory Responsibility Of The Commission To

• Enforce human rights laws that ban illegal discrimination in employment, housing, public accommodations and credit transactions.
• Monitor compliance with state contract compliance laws and with laws requiring affirmative action in state agency personnel practices.
• Establish equal opportunity and justice for all persons in Connecticut through education and outreach activities.
  
  

We hope you take this opportunity to continue your career with us and make an impaCT!

Selection Plan

In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.

For Assistance In Applying

Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library for additional support throughout the recruitment process.

Before You Apply

• Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.
• Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below.
• Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.
• Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
• Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov.
• Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.
• Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.
  
  

After You Apply

• Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).
• Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!
• Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.
• The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
• Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.
  
  

QUESTIONS? WE’RE HERE TO HELP:

Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Ethan Ives at Ethan.Ives@ct.gov.

Join the State of Connecticut and take your next career step with confidence!

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for independently performing a full range of secretarial support functions requiring an understanding of organizational policies and procedures.

EXAMPLES OF DUTIES

Role

In this role you would be entrusted to independently perform a full range of secretarial functions to support the CHRO’s Capital Region. To accomplish this, we will have you:

• Design, organize, and maintain office files and filing systems
• Interact with visitors and provide information to callers both inside and outside the agency
• Arrange and coordinate meetings
• Draft, prepare, format, and/or distribute correspondences
• Performing administrative tasks, including faxing, copying, scanning, sending and receiving mail
• Maintain office filing systems (e.g. SharePoint and Manual case files)
• Communicate with parties on case related inquiries
• Compile information on case matters throughout various state agencies
• Prepare monthly and weekly statistical reports
• Write minutes and/or take notes during meetings
• Coordinate travel arrangements
• Schedule meetings
• Prepare expense reports (e.g., orders, requisitions, invoices)
• Order office supplies and maintain inventory
• Support the overall office operations
• Performs related duties as required.
• Additional information can be found HERE
  
  

KNOWLEDGE, SKILL AND ABILITY

• Considerable knowledge of
• office systems and procedures;
• proper grammar, punctuation and spelling;
• Knowledge of
• business communications;
• department's/unit's policies and procedures;
• business math;
• Skills;
• interpersonal skills;
• oral and written communication skills;
• Ability to
• schedule and prioritize office workflow;
• operate office equipment which includes computers, tablets, and other electronic equipment;
• operate office suite software;
• take notes (shorthand, speedwriting or other method acceptable to the supervisor).
  

Minimum Qualifications - General Experience

Three (3) years of experience above the routine clerk level in office support or secretarial work.

Minimum Qualifications - Special Experience

One (1) year of the General Experience must have been as a Secretary 1 or its equivalent.

Minimum Qualifications - Substitutions Allowed

College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

Preferred Qualifications

• Experience providing secretarial support to Executives, Managers, and/or Units maintaining priorities and tasks in a deadline-driven environment
• Experience interpreting legal definitions and processing legal work
• Experience engaging with the public, identifying and resolving customer concerns
• Experience communicating effectively both verbally and in writing, internally and externally
• Experience drafting and proofreading correspondence for grammar, punctuation and spelling
• Experience organizing, handling and maintaining files (including confidential files)
• Experience with CORE or Peoplesoft
• Experience with Microsoft Office Suite software (Word, Excel, Teams) to carry out administrative tasks
• Experience working with databases and compiling data into spreadsheets and reports
• Preferred Bilingual proficiency in Spanish
  
  

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet.