From the course: Google Workspace Administration: Management and Reporting

Google Workspace vs. public Google apps - Google Workspace Tutorial

From the course: Google Workspace Administration: Management and Reporting

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Google Workspace vs. public Google apps

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- [Instructor] Google provides an assortment of apps and services to the public for free, and you may already use some of these, such as YouTube, Gmail, Blogger, and Google Drive. Google Workspace is a specialized selection of apps designed specifically for the needs of businesses and organizations. These include Gmail, Calendar, Drive, Hangouts, Docs, Sheets, Slides, Forms, Sites, Photos, Keep, and an ever-expanding library of additional applications. Google Workspace enables access to additional tools not available to the public. These include Google Vault, which is an information governance and data management tool exclusive to Google Workspace that is not part of the public Google suite of applications. It also includes Gemini for Workspace, an AI-powered assistant that may be purchased as an add-on for Google Workspace plans. Your Workspace account may also grant you access to additional services, such as YouTube and Blogger, if enabled by your administrator. One of the most important services in Google Workspace is the ability to brand your install with your own customized domain. Where in the public version of Gmail, your email address ends with gmail.com, in Workspace, you may customize your email address and use your company domain name. When you log into your Workspace account, you will need to use your full email address as the username to distinguish your username within your domain from similar usernames registered with public Google services or other Workspace domains. For example, when I use the Google Sign In page to log into my work email, instead of typing my username only, my login would include both my username, as well as the domain, which indicates I am logging into my Workspace account. The public Google apps are free, but Google earns revenue by including advertisements within Gmail and other services. And keywords within your email and documents may be used to tailor advertising specifically to you. Additionally, services such as YouTube Premium and additional storage in Google Drive may be paid for on a subscription basis. Since Google Workspace is used by businesses and private organizations, advertising is disabled entirely. Furthermore, Google serves as a data processor for your organization and makes it explicitly clear that any data saved on their servers is owned by the organization using the service. And data is not sold by third parties or used for targeted ads. As always, it is best practice to review all terms of service and privacy documentation carefully to be sure the agreement complies with service and privacy expectations of your organization. For public Google accounts, users are given a limited amount of storage that is shared between all apps, though you can choose to purchase more space if desired. Users of Google Workspace are given more storage, which can vary from 30 gigabytes of pooled storage per user in the Business Starter plan to five terabytes in the Enterprise versions. Additional storage may be purchased for a monthly fee. Also, since businesses must rely on their administrative tools, Google provides support 24 hours a day and seven days a week, and guarantees a 99.9% uptime with zero scheduled downtime for maintenance.

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