From the course: Time Management Fundamentals

Processing question 1: What is the next step?

From the course: Time Management Fundamentals

Processing question 1: What is the next step?

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The first question of the processing system is, what is the next step? What's the single action step you'll take to move this item, this piece of paper, e-mail, whatever it is, forward toward completion? Avoid the temptation to rush past this question. That's how items get stuck in your inbox. It only takes a few moments of mental effort. Even the largest projects can be broken down to a single next step. I've seen clients in such a rush that if they're uncertain about what to do, they just skip over it to find something easier. This creates more switch-tasking. Instead, hang in there. Maintain focus for just a little longer until you answer the question, what is the next step? You don't need to answer this question perfectly. Your best guess is great. Often imperfect action is better than no action at all. As you decide on the next step, consider a few options. First, should you delegate this to someone? Some tasks are better handled by others. Maybe they're better qualified to do them, or perhaps your time is more valuable spent elsewhere. If you delegate, it means you'll be waiting for them to complete it. A delegate out is a waiting for in, so create a reminder to follow up with that person later. Also ask yourself, does this serve my vision and values? That may sound abstract, yet it has value. Sometimes we just allow ourselves to be busy to fill in time. Other times we say yes to a request without thinking about it. If so, disengage from it at the next available opportunity. Politely and appropriately stop. Find someone else to fulfill the obligation or just tell yourself, I'm not going to spend any more time on this. The what is the next step question is simple yet powerful. It saves time and helps you focus. All it takes is a few moments of thought.

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