These 4 steps will make AI work harder for you...

Time is one of our most valuable resources, and at JMJ, we are looking at how we can integrate smart tools that streamline communication and collaboration for the team and our clients. We're always looking for solutions that help us work more efficiently, collaborate more seamlessly, and serve our clients more clearly and quickly. This is where we've spent a lot of time looking at Zoom's AI-powered features, such as Zoom Docs and Zoom Team Chat.

We are not saying use this or use that; what we are advocating is that you try different AI solutions that you have available to see if they will work for you. Block some time in your diary and spend an hour or two having a look at the tools that could give you weeks worth of time back.

Over time, Zoom has adopted a more focused and productive outlook to help teams move smoothly from conversation to creation. We love that it reduces the need for constant tab-switching, manual searching, and starting from scratch. Let's take a closer look at how Zoom AI integrates with these platforms and how they have the potential to elevate the way we work at JMJ.

What does Zoom AI integrate with?

Zoom AI Companion connects seamlessly with the tools many of us already use:

• Zoom Docs – an AI-powered workspace for creating and collaborating on documents in real time.

• Zoom Team Chat – a central hub for communication, now supercharged with AI features like chat summarisation and content suggestions.

Zoom AI helps prepare for meetings, gather relevant background information, summarise discussions, and generate content without toggling between apps or tabs. It's not just about saving time; it's about being more present and productive.

It’s intelligent, intuitive, and designed to keep you focused on what matters most: delivery, execution with minimal distractions and improved focus.

Zoom AI + Zoom Docs + Zoom Chat = Game Changer

1. Automate meeting preparation

Zoom AI can scan Zoom Docs and Team Chat history to provide instant summaries and key discussion points before a meeting starts. No more digging through threads or searching for that one link someone shared three days ago. It brings everything to the surface automatically.

Example use at JMJ: Imagine prepping for a weekly team meeting where Zoom AI delivers a smart brief: key action items, lingering questions, recent decisions, all in one place. It's handy.

2. Smart note taking and auto summarisation

Zoom AI can automatically take notes, summarise key points, and suggest follow-up actions during meetings. It understands the context from your docs and chats, giving it an edge over generic note tools.

Example use at JMJ: In client meetings or internal check-ins, you could spend less time jotting down notes and more time engaging in conversation.

3. Context-aware writing in Zoom Docs

Because Zoom AI is connected to Zoom Team Chat and Docs, Zoom assists you with drafting proposals, reports, or blog posts based on recent discussions. It references what's already been shared. Another plus for relevance and efficiency.

Example use at JMJ: Consider a scenario where you've discussed project goals in Zoom Chat and are now writing a project proposal in Zoom Docs. Zoom AI can pull that context in and help you draft it faster. We then read the material and make any changes we feel necessary. If you're looking for a time saver, we've just gone from spending several hours to 30 minutes in this scenario.

4. Less app switching, more flow

All of this happens inside Zoom. Instead of bouncing between Notion, Slack, Google Docs, and meeting notes, for example, you work within one system, reducing time and improving focus.

Example use at JMJ: This could dramatically simplify our digital workspace, especially for those juggling multiple clients, projects, and platforms.

Why it works for us

We've found these features to be especially valuable for:

Client support and updates – quickly summarising previous interactions and drafting clear updates

• Internal project management – organising discussions, decisions, and action points in a shared workspace

• Time management – cutting down the time spent switching between tools or repeating admin tasks.

It's not about replacing the human touch but enhancing it

Every day, something new is released in AI that will make our lives easier by saving us time, and the choices we make in what we use will ultimately help us evolve as a business.

At JMJ, we're always thinking ahead about streamlining our processes and staying focused on what matters most: delivering meaningful, high-quality work. Exploring tools like these is one way to continue growing, adapting, and serving better.

Did you know, it just so happens we can set this up for you. You may not want everything but perhaps there is something here that has peaked your interest but you don’t have time or the tech knowledge to set it up yourself. We can do that for you.