5 Ways SMEs Can Supercharge Workflows with AI: Lessons from Transputec’s Weekly Sessions

Artificial Intelligence (AI) is a transformative force reshaping how businesses operate. Every week, I sit down with my team at Transputec to explore #AI tools and strategies that empower workflows, enhance productivity, and unlock innovation. These sessions are not just about learning; they’re about preparing ourselves, and our clients for the future.

Let me share five actionable strategies, enriched with real examples from our team and industry insights, to help SMEs thrive in this rapidly evolving AI landscape.

I’ll be honest: the pace of change is overwhelming, faster than anything I’ve seen in tech before. But as #CEO, it’s my responsibility to bring my team along on this journey so they are better positioned for their own future and that of our clients.

1. Empower Teams with AI Knowledge

Education is the foundation of effective #AIadoption. At Transputec, we've introduced tools like #Perplexity, #Napkin, #Google AI Studio and #Claude during our sessions.  

For example, one team member shared how they use Perplexity to quickly find alternatives for products that are reaching their End of Life (EOL). Another uses Napkin to summarize lengthy documents during tender reviews, saving hours of manual effort.

These tools aren’t just about automating tasks, they’re about enabling employees to focus on high-value work. Industry studies show that generative AI boosts productivity by up to 40%, allowing skilled workers to accomplish much more in less time. By equipping your team with the right tools and knowledge, you empower them to innovate and stay competitive in a rapidly evolving landscape.

2. Apply AI to Everyday Tasks

AI isn’t just for complex projects, it can simplify daily operations. At Transputec, staff use #ChatGPT for drafting emails and improving grammar, #Napkin for creating internal process documents, and #Perplexity for product comparisons and audit preparation.

These tools eliminate mundane tasks, freeing up employees to focus on strategic initiatives. An article I read on "Productivity Inflation" noted that mid-level employees are now achieving 13 hours of productivity in an 8-hour day thanks to AI. #SMEs can adopt similar practices to reduce manual effort and focus on high-value activities.

3. Highlight Tangible Benefits

To drive adoption, demonstrate how AI delivers measurable results. During our sessions at Transputec, employees reported significant efficiency gains:

Speed: Summarizing large documents or writing tenders now takes hours instead of days.

Accuracy: ChatGPT helps improve grammar and professionalism in client communications.

Decision-Making: Tools like Perplexity enable quick product comparisons and informed choices.

According to Nielsen Norman Group research, generative AI improves employee productivity by 66% across various roles. These benefits motivate teams to embrace AI as a valuable resource that enhances their work rather than replacing it.

4. Make AI Accessible and Comfortable

Not everyone is comfortable with new technology, tailored learning experiences are essential. Adobe CIO Cindy Stoddard emphasizes the importance of educating employees in ways that suit their learning styles. At Transputec, we use hands-on demos to help staff understand tools like Manus.ai and OpenAi. By demystifying AI through practical sessions, you empower your team to embrace its potential without fear.

5. Explore Untapped Potential

AI’s capabilities go beyond current applications, encourage your team to think creatively about its potential. During our sessions at Transputec Ltd

·       A sales professional suggested using predictive analytics for personalised customer engagement.

·       Another envisioned using Taskade to streamline client onboarding processes.

·       Voice handling for service desks was identified as another promising area for exploration.

Industry leaders agree that generative AI is a force multiplier that amplifies human capabilities rather than replacing them. By fostering an environment of experimentation and innovation, SMEs can uncover new ways to leverage AI for growth.

The Productivity Revolution

AI is quietly reshaping the job market, not by taking jobs directly but by making employees dramatically more productive.   Employees can now do much more with just an AI subscription for £19. At Transputec, we’ve seen first-hand how tools like Perplexity and Napkin enable our team to handle tasks faster while improving quality. This shift isn’t about replacing people; it’s about empowering them to achieve more than ever before. SME leaders can unlock the full potential of AI in their organizations.

Are you ready to unlock the full potential of AI in your SME? Let Transputec guide you through this exciting transformation with tailored solutions designed specifically for your business needs. Connect with us today - we’ll help you turn possibilities into results!

#AIforBusiness #SMEGrowth #ArtificialIntelligence #ProductivityTools #DigitalTransformation #BusinessInnovation #AIWorkflow #TechLeadership #FutureOfWork #ChatgptforAI #perplexityforAI