Compliance tips #skgtips

We use the phrase "less is more" for compliance, to suggest that simplicity and restraint can be more effective than complexity and excess.

In the RTO world,"less is more" suggests that a streamlined and focused approach to compliance can be more effective than a complex and burdensome one. By focusing on the most critical compliance requirements and avoiding unnecessary rules and procedures, organizations can improve their ability to meet their compliance obligations while reducing the risk of non-compliance.

Additionally, a simple and clear compliance approach can be easier for staff to understand and follow, reducing the risk of human error and non-compliance. This approach will also save time and resources by allowing RTO to focus their efforts on the most significant risks and compliance challenges.

Overall, the principle of "less is more" in compliance emphasizes the importance of efficiency, clarity, and focus in developing effective compliance programs.

In life, we often act in accordance with our individual needs, choices, capabilities, and abilities. However, when it comes to running an educational organization, we may overlook this fundamental principle. Too often, we assume that a pre-packaged set of policies and procedures, provided by consultants, will suit all organizations. Unfortunately, this approach can lead to a flawed foundation of compliance within an organization. While it's essential to comply with legislation and regulatory requirements, it's crucial to recognize that a "one-size-fits-all" approach is not appropriate. For instance, a standard set of policies and procedures that might work for an established and developed RTO employing 20 staff may not be suitable for a novice organization with just two to three staff members.

To ensure compliance is effective, it's crucial to keep it simple and achievable. It's counterproductive to include complex jargon and multiple procedures in policies that are not well understood or that cannot be implemented. Therefore, my tip is to use language that is more operational and accessible for RTOs. Here are some practical steps to take:

·       Take the time to read the Policy and Procedure pack carefully

·       Review the steps outlined in your policies against your operations regularly

·       Make changes to your policies to reflect your processes, or modify your processes to align with your policies.

If, for instance, your policy states that LLN for enrolment must be completed before issuing an offer letter to a student, ensure you follow this guideline. If you plan to have students complete LLN after they receive their COE but before starting the course, update your policy accordingly.

In summary, compliance should be simple, achievable, and flexible enough to accommodate an organization's unique circumstances. By taking practical steps to review, amend and align policies and procedures, you can build a strong foundation of compliance that can support your organization's growth and success in the long term.

Please note that the information provided above is intended solely to assist Registered Training Organizations (RTOs) in managing their compliance more effectively. Any references to activities mentioned are of a general nature and do not pertain to any specific RTO.