How to Resign Gracefully (& When to Reconsider)

“I want to quit my job.”

If you’ve ever had this thought, whether it was on the spot or something you’ve seriously considered, chances are, you might choose to leave your job one day.

The good news is, if you’ve ever wanted to do so, you’re not alone. At some point, you might consider quitting to explore a better opportunity, pivot to another industry, or prioritize your personal needs.

But before rushing off to draft your resignation letter, know that leaving a job also comes with hidden rules and strategies. Even though you may be transitioning out of a role, how you go through this process can still impact your professional reputation.

When You Shouldn’t Resign

While it’s easy to want to leave a job immediately, it’s also important to reflect on some reasons why resigning might not be the solution you’re looking for. 

1. You’re Not in a Financially Stable Situation

Being employed with a job means receiving a steady paycheck. If you’re struggling financially, quitting without another job offer lined up can quickly become stressful when trying to make ends meet while simultaneously job searching. To avoid financial stress, start securing your next job opportunity before you resign.

2. You Can’t Pinpoint Your “Why”

Are you resigning because of a recent workplace challenge, burnout, or just because you “feel like it?”

In many ways, resigning is just as much a financial decision as investing is. It requires careful consideration. Quitting without fully understanding your reasons is like investing without knowing what you’re investing in.

Reflect on your reasons for resigning to weigh the pros and cons of your decision. That way, you’ll be fully prepared to face any potential challenges that come with your choice.

3. There Are Other Solutions

Have you grown resentful or bitter towards your job? Is your current level of stress and workload causing you to feel burnt out?

While these are valid reasons to want to leave your job, these problems might be temporary. Consider other solutions or address these concerns with your manager first. Sometimes, negotiating for better work arrangements, setting boundaries, or taking a vacation can improve your situation without you needing to quit your job. 

How to Resign Like a Pro(fessional)

If you’ve reached the conclusion that resigning is the best solution, how should you do it professionally? Let’s break down what to do in the different stages of your resignation plan.

Before Resigning

Here are some strategic steps you should take ahead of time to help with a smooth transition and ensure your rights are being protected.

1. Review Your Employment Contract

• Check your notice period, non-compete clauses, and final pay details.
• Understand company policies on resignations and benefits.

Some companies have specific policies on resignation procedures, so reviewing your contract can help you avoid unexpected legal issues. Plan ahead for any financial changes by understanding how your choice will impact benefits like your health insurance and retirement plan. Find out more about your company’s payouts for unused PTO or bonuses so you know what to expect.

2. Plan Your Timing

• Look into current market and industry trends to ensure strong job prospects.
• Align your departure with your next job opportunity (as needed) to avoid financial or employment gaps.
• Consider timing your resignation to maximize financial benefits like bonuses or stock vesting. 

When Resigning

Once you’ve gone through your company’s policies and decided on an appropriate time, here’s how to put your resignation into action.

3. Prepare a Professional Resignation Letter

• Prepare a concise, professional, and respectful resignation letter.
• Clearly state your last working day based on your notice period.

4. Submitting Your Resignation

• Schedule a meeting with your manager to discuss your decision. Keep the conversation respectful and prepare for potential counteroffers.
• If you’re still set on leaving after your discussion with your manager, submit your resignation letter on the same day or shortly after.

After Resigning

How you wrap up your time at a company after submitting your resignation is key to maintaining your professional reputation.

5. During Your Notice Period

• Document important tasks and processes for your replacement.
• Continue performing at a high standard until your last day.
• Return company equipment and complete any necessary exit paperwork.

Once your resignation is confirmed, it’s easy to feel detached and disengaged from your role. But, maintaining a strong work ethic until your last day shows professionalism and respect for the team. Use this time to document essential processes for your replacement and wrap up or transfer any projects you oversee.

6. Leave on Good Terms

• Express gratitude to your colleagues and managers with a farewell email.
• Leave your LinkedIn or contact information to stay connected.
• Keep your network open for references or future opportunities.

Staying connected and having a strong professional network can benefit your career in the long run, whether through references, job opportunities, recommendations, or even industry insights. 

Your resignation should always be a choice that benefits you in the long run. Be aware of your “why,” plan for the right timing, and maintain professionalism throughout your exit.

Kai Tsai is a Digital Marketer at Resume Genius who shares career advice tailored for today’s job seekers. With a BA in Digital Culture and Communications from Tel Aviv University, Kai provides daily insights to help professionals navigate the modern workplace and make informed career moves.