Learn Easy Methods to Convert PST to MSG Files
User Query: “I have a PST file with hundreds of important emails, and I am not able to manage them properly. So, I want to transfer them into MSG files. Is there any way to do that for better management?”
MSG files are more manageable for organizing your emails. They are easy to share when you want to send a specific email to someone or keep a separate backup of each message. So, if you're switching systems, organizing email records, or preparing legal documents, convert PST to MSG will be the right choice. In this blog, you’ll see both manual methods and a PST Converter Tool that helps you export PST into MSG format without data loss.
Common Errors Occur During Convert Outlook PST to MSG
When you try to convert PST into MSG manually or with an unreliable tool, some common issues occur. These problems can affect the quality of your converted emails:
Email formatting issues: sometimes the structure, fonts, or images do not transfer correctly in the MSG files as they are.
Missing attachments: While transferring data, some attachments are lost or fail to export with the message.
Outlook crashing: Transferring a large number of emails at once can make Outlook unresponsive or crash.
Loss of metadata: Important details like date, time, subject, or sender information are lost during the transfer.
Incomplete conversion: Various emails do not convert properly if the PST file is too large or corrupted.
Different Techniques to Convert PST to MSG
To migrate PST to MSG, you can use the manual method or choose a professional tool for faster and safer conversion. The manual method is good for small tasks, while the tool is better for multiple conversions without any data loss. Let's explore methods in detail:
Manual Methods to Export PST to MSG
If you want to convert PST emails into MSG format without using any paid tool, there are different manual techniques you can use. These methods require Microsoft Outlook and are best for small-scale conversions. Let's discuss:
Method 1: PST to MSG Conversion Using Drag and Drop
This is the easiest and most commonly used method to convert PST into MSG manually. Now, follow the steps to implement the method:
Firstly, start Microsoft Outlook on your computer.
After that, load your PST file by going to File > Open & Export > Open Outlook Data File.
To proceed, navigate to the folder (like Inbox) where the emails are stored.
Further, select the emails you want to convert.
Meanwhile, open a folder on your system where you want to save the MSG files.
Later, drag and drop the selected emails into the folder.
Lastly, each email will be saved as a separate .msg file.
Note: This method works well for a small number of emails, but it becomes frustrating for large conversions.
Method 2: Convert PST to MSG Using Outlook’s Save as Option
In this method, we use Outlook to save individual emails manually in MSG format.
Follow the steps:
Firstly, start Outlook and access the email you want to save.
Afterward, Double-click to open the email in a separate window.
Further, go to File > Save As.
Later, in the Save as type dropdown, select Outlook Message Format Unicode (.msg).
Lastly, select the destination folder and select Save.
Note: You’ll need to repeat this for every email, so it's not suitable for multiple saving.
Limitations of Manual Methods
Manual methods are time-consuming; you have to save emails one by one.
There is no option for multiple transfers.
It requires Microsoft Outlook on the system.
In the manual method, there is a high risk of data loss.
Reliable Method to Convert PST to MSG
If you have a large number of PST files or want to convert them to MSG without any risk, the best option is to use a professional tool. The SysInfo PST Converter Tool helps you convert your PST file into MSG format in very little time and saves your effort. This tool is designed for all types of users; even if you don't have technical knowledge, you can still use it easily. It also maintains email formatting, attachments, and metadata during conversion.
Now, the procedure to complete the process is:
Firstly, start the SysInfo PST File Converter and press Select File or Select Folder, then press Next.
After that, browse and add your PST file from the system.
To proceed, select the folders you want to convert and select Next.
Further, select MSG as the saving format.
Meanwhile, apply filters like date range or exclude folders.
Later, set the destination path to save MSG files.
Finally, select Convert to start the process.
Conclusion
Converting PST to MSG file format can make email management much easier when you want to store emails individually. While manual methods can help for a small number of emails but they are time-consuming and difficult to implement. For a faster and safer solution, using an expert tool is highly recommended. It saves time, keeps your data safe, and doesn't require any technical skills.
Frequently Asked Questions
Q. Can I convert multiple PST emails to MSG files at once?
Ans- Yes, by using a professional tool, you can convert multiple files at once. Manual methods allow only one-by-one saving.
Q. Will the MSG files keep attachments and formatting from the original emails?
Ans- Yes, if you use a reliable tool like PST Converter. It maintains the original layout, attachments, and email metadata during PST to MSG conversion without any data loss.