The One-Word Answer for Maintaining Business Continuity
OneSource Virtual
Take your team from transactional to transformational with automation and expert services for Workday.
What are the odds that one or more people in your company — your entire payroll team, for instance — will win the lottery?
As a quick internet search reveals, it’s unlikely but not impossible. Here are some examples from the last 10 years:
In 2016, a group of 20 co-workers in Portland, Tennessee, won a $420.9 million Powerball jackpot and split a lump sum payment of $254.7 million before taxes.
In 2018, 11 colleagues in California won a $543 million Mega Millions jackpot, the largest in the state’s history at the time.
In 2023, two co-workers in Louisville, Kentucky, won $50,000 from a scratch-off ticket purchased on a whim during their work break.
Last year, 40 co-workers from Bartlett, Illinois, won $1 million in a Mega Millions drawing, with each member receiving $25,000 after splitting the prize.
Now, here’s a follow-up question. What if your entire payroll team not only won the lottery but also decided to quit? Would you still have a way to run payroll on time, or would you be in trouble?
As unlikely as this scenario may sound, disruption happens. Other more serious — and very real — disruptions include:
Natural disasters
System outages and technology failures
Cyberattacks and ransomware incidents
Sudden compliance and regulatory changes
All this is why business continuity is more than just a buzzword. It’s essential for maintaining or quickly resuming critical operations during and after a disruption.
What is business continuity all about?
Business continuity is about keeping the train on the tracks. At the highest level, that means focusing on your core operations. After all, what’s a telecommunications company if your customers can’t make or receive calls or a retailer if customers can’t buy things from you?
Your entire payroll team suddenly quitting might not impact your core business on day one, but within a week or two, it could be devastating to your operations. The same would be true if you suddenly lost the team responsible for paying your vendors.
Consider these consequences:
Delayed employee payments will impact livelihoods, morale, and retention.
Missed payroll tax deadlines will result in penalties, interest, and compliance issues.
Disrupted supplier relationships can halt essential business operations.
How can you safeguard against these risks? Here’s a one-word solution to consider: outsourcing.
Outsourcing as a business continuity strategy
For some, outsourcing is not a neutral word. It conjures associations of job cuts, reduced quality, and loss of control.
But that isn’t what outsourcing has to mean.
OneSource Virtual uses a service model called Business Process as a Service (BPaaS) to help Workday customers. We work inside our customers’ applications to collaborate directly with their teams. Instead of automatically outsourcing an entire function, customers can start with the level of service they need and scale up as needs change. This approach lets our customers maintain control and visibility and offers better data protection because there are no risky integrations to maintain. Most importantly, Workday remains their single source of truth.
How outsourcing with OSV creates resilience
Distributed knowledge and responsibility
When payroll and payments are managed entirely in-house, knowledge is often siloed within a few key individuals. If those individuals leave suddenly, it creates a vulnerability. Outsourcing with OSV ensures that no single person holds complete control over critical payment systems.
Enterprise-grade infrastructure
Most businesses lack the resources to invest in the same level of payment technology that a service partner can. A specialized provider offers enterprise-grade infrastructure, technology, and security that individual companies often can’t achieve on their own.
Scalability when you need it most
Business needs change over time. When these changes happen, you may not have the time or resources to hire more staff. Outsourcing with a partner that offers scalable services empowers your company to adapt at a moment’s notice. This way, your team can focus on more strategic work instead of routine administrative tasks.
Payment solutions for payroll, payroll tax, and accounts payable
At OneSource Virtual, we don’t just offer services — we’re your partner. Working together, we can help you achieve:
Payroll continuity – Our payroll services ensure employees receive accurate, timely payments, even during internal disruptions.
Payroll tax compliance – Tax deadlines wait for no one. Our tax services ensure compliance with ever-changing regulations while guaranteeing timely, accurate tax payments.
Vendor payment protection – Supplier relationships keep operations running. Our invoice payment solution leverages established networks, ensuring vendors receive payments even in difficult times.
Preparing for tomorrow’s challenges today
Business disruptions are inevitable. Whether due to ransomware, technology failures, or a surprise lottery win, organizations that plan for continuity will weather these challenges more effectively.
Outsourcing with OneSource Virtual provides the infrastructure, expertise, and scalability to ensure uninterrupted payment operations no matter what tomorrow brings. Because when it comes to paying your people, taxes, and vendors, continuity isn’t just a good business practice, it’s essential for your operations.
Contact us to learn more about how we can provide business continuity for employee, vendor, and payroll tax payment processes.
About OneSource Virtual
OneSource Virtual (OSV) delivers in-tenant technology and expert services to automate the administrative, transactional tasks of payroll, taxes, payments, and benefits within Workday. OSV has worked exclusively with Workday customers for the past 15 years with a services team that averages 10 years of Workday experience in addition to 20 years of industry experience. With over 1,100 customers, 95% retention, and $185+ billion in treasury movement annually, OSV helps organizations take their teams from transactional to transformational.