Outlook Doubling Emails? Here’s Ways to Delete Double Emails
If you’re receiving double emails in Outlook and thinking of your cluttered inbox, which is full of duplicate conversations, then you’re not alone. Many users are facing the issue of getting double emails in Outlook, which is reducing Outlook productivity, chaotic inbox. So, in this article, we’ll discover why Outlook doubling emails, also how to delete double emails in Outlook using effective solutions.
Why Does Outlook Doubling Emails?
Let’s explore the causes and reasons of issues with Outlook double emails.
Wrong account settings: If your account is configured on a POP server with Leave a copy on server option enabled, then it can download messages again.
Migration issue: if you import same file again, then it’ll generate a duplicate of that file.
Corrupt PST file: If Outlook has corrupted data, or maybe its file becomes corrupt, this may create similar entries.
Rules issues: many rules or add-ons are applied in wrong manner, then also it’ll will also make duplicates.
Sync error: IMAP account sync issue with many accounts simultaneously will lead to duplication.
Understand How to Identify Outlook Double Email
You can check by:
Sort using filers like date, sender, subject, etc.
Advanced search option to filter out similar entries.
Know how to stop double emails in Outlook using:
a) Using manual method, which includes:
Use Sort and Delete Manually
Use Outlook’s Cleanup Tool
Use Advanced Search and Delete
Use Rules to Avoid Double Emails in Outlook
b) Using an Automated Professional Tool
Let’s discover them with explained steps:
Method 1: Fix Outlook Doubling Emails Using Sort and Delete Manually
This method involves manual sorting and deleting using filters like date, subject, sender, etc
How to Operate:
Open folder which duplicates emails.
Sort them manually using a filter, like date, subject, or time.
Select all by Ctrl+A, then press Delete.
Pros:
It’s a great method which can be used for a smaller volume of emails
No installation required of any other software.
Cons:
Very time-consuming as you have to sort and delete the doubles manually.
There is a risk of accidental data deletion.
Method 2: How to Delete Double Emails in Outlook by Outlook’s Built-In Cleanup Tool
It has a built-in cleanup tool which helps to remove unwanted Outlook doubling emails, old files and those which are large, like files larger than 50 MB.
How to operate
1. Navigate to Home, click on Clean Up
2. Select an option like
Clean Up Conversations
Clean Up Folder
Clean Up Subfolder
3. It removes duplicate emails in Outlook automatically.
Pros:
It is a built-in tool and very quick and easy to operate.
This method avoids human error like accidental deletion.
Cons:
Sometimes it misses similar Outlook double emails while in the elimination process.
It only supports if there are duplicate emails, not for other similar items.
Method 3: Use Advanced Search and Delete to Fix Receiving Double Emails in Outlook
It’s the Outlook search feature, which advances search using many filters like date, subject, etc, which can mass delete.
How to operate
Open Outlook, go to Search Bar to find the conversations using filters.
Select all Outlook doubling emails and delete them in no time.
Pros:
No requirement for any tool; it automates deletion.
You can filter out emails according to your own choice.
Cons:
If you’re using search panel, then you have to understand some tech skills to operate it.
This method requires manpower to delete. After all, it is still a manual method.
Method 4: Use Rules to Avoid Double Emails in Outlook
Use proper rules which manage Outlook doubling emails automatically and prevent them from coming again.
How to operate
Navigate to File, then press Manage Rules & Alerts tab.
Set the rules in such a way that they stop double emails in Outlook
Pros:
It saves much time as rules are set, so again & again we don’t have to check for Outlook double emails.
This solution prevents getting double emails in Outlook.
Cons:
But, this method only avoids duplicates in future, not delete double emails in Outlook which are already been sent.
Setting rules might be difficult for those who are adding for the first time.
To prevent all these drawbacks, we recommend that you choose an automatic method which can easily fix the problem of getting double emails in Outlook.
How to Delete Double Emails in Outlook Using an Automated Solution
If you’re working with many Outlook double emails and want to get rid form them, then try SysTools Outlook Duplicate Remover software, which identifies and delete double emails in Outlook very quickly without any data loss.
This professional tool can remove duplicate calendar entries, tasks, notes, etc, using filters like date, subject, any file or time, which makes the process effective and efficient. Also, it avoids double emails in Outlook for the future, so that your Outlook mailbox remains decluttered and empty from duplicates. Walk through its more features.
Strengths of this Automated Tool for Outlook Doubling Emails
This software can bulk delete double emails in Outlook in a single click.
It preserves all data structures intact when removing similar messages.
This offers within and across folders, so that a user can add a file as well as a folder.
Supports all versions of Microsoft Outlook
Also, this expert tool supports many files like PST, OST and BAK.
How to Stop Double Emails in Outlook- Steps to Follow
1. Set up the aforementioned software to fix Outlook doubling emails.
2. Press Add file & folders tab to import Outlook-supported files.
3. It offers to add files within or across the folders.
4. Select Destination on your system to store the result file.
5. Select item type, choose mail as an option for delete doubles.
5. You can apply filters to specify duplicate criteria like subject, date, time, etc.
6. Click Ok as your Outlook double emails have been removed.
How to Avoid Getting Double Emails in Outlook- Prevention Tips
Before deleting everything, always take a backup.
Avoid importing the same supported file multiple times, so that it prevents Outlook from doubling emails.
Never sync same account with another Outlook account.
If leave a copy of message on pop server enabled, then disable it to avoid duplication.
Also, always use a trusted and reliable tool to stop and delete double emails in Outlook.
Conclusion
If you’re still wondering and facing a problem with Outlook doubling emails, no problem. In this article, we’ve discussed how to stop double emails in Outlook using both manual and professional tools, which can easily solve and avoid your issue in future too. You’re completely aware of which method is right to use and which is not.
FAQs on Outlook Doubling Emails
Q.1 Why is my Outlook receiving double emails?
A. There might be a problem of importing the same file again, syncing error, wrongly used rules, pop server settings, etc.
Q.2 How to delete double emails in Outlook?
A. You can use both manual and the automated suggested tool above as per your convenience.
Q.3 How can I stop the problem of Outlook doubling emails?
A. Check your Outlook server settings, avoid importing same file, or follow the prevention tips above to resolve your issue.