Process Sheets, Unmissable Dates & Holidays

AI Can Help You Document Your Brain. Here's How.

SOPs. (Standard Operating Procedures, if you’re feeling fancy.)

No one wants to write them. They're the admin equivalent of dry toast — necessary, but deeply uninspiring.

And yet… they are vital. SOPs are what let you step away from the day-to-day without the whole business falling over. They're how you bottle your know-how so that others can do things your way, without you needing to hover.

So — what if AI could help you write them in a fraction of the time?

🎥 This week, I’ve recorded a video showing exactly how to do that. It involves a clever combo of Google Meet, ChatGPT, and you talking out loud to yourself like a mad scientist. (Trust me. It works.)

👀 If you want to use my prompt, it's at the bottom of this newsletter.

Event Update

Yes, there’s loads going on — but I’ll spare you the waffle and just give you the good stuff.

Here are four upcoming events that I think you’ll love — each boiled down to one sentence:

🧠 AI Academy: Marketing – 26 August | Learn how AI can transform your content creation and help to win new clients.

💬 Free Webinar: Assignment Selling – 27 August | A whistle-stop tour through a selling technique that can be perfectly applied to market appraisals.

🎯 Make Your Business Memorable (Bristol) – 17 September | When it comes to training courses, this is my favourite child — a full day of creativity, video, and standing out in a sea of samey-sameness. And it's Pay What It's Worth — so accessible to all.

⚡ AI Academy: Essentials – 27 October | The ultimate starter session for anyone who wants to understand AI and actually use it in their business.

👉 Fancy coming along to one (or all)? You’ll find the full details and booking links here.

Out of Office (Properly)

I thought about scheduling a newsletter in advance. I really did. Had the tab open and everything. But then I realised — if I really believe in setting boundaries and taking proper breaks, maybe I should actually walk the walk.

So next week, I’m logging off. No newsletter. No sneaky scheduling. Just a bit of sun (hopefully), some ice cream, and zero AI-generated productivity hacks.

It’ll be the first week without a newsletter since I launched this business — which feels oddly momentous.

Promise me you’ll still be here when I get back?

ChatGPT Prompt of the Week

If you want your SOPs to write themselves, here is the prompt to use in conjunction with the method described at the start of this newsletter 👇

You're a professional operations consultant and expert in documenting business systems.

I have attached a transcript of someone verbally describing a business process. Based on that transcript, I’d like you to extract and organise the information into a clear, professional process sheet that someone else could easily follow and implement.

Please:

• Analyse the transcript carefully – Identify the key steps, tools, and decisions mentioned.
• Structure the process clearly – Use logical headings, sub-steps, and bullet points where appropriate.
• Name the process – Suggest a clear and concise name for the process.
• Map out the steps sequentially – Present the process as a series of well-labelled stages.
• Clarify roles and responsibilities – If the transcript mentions different people or departments, reflect this in the process.
• Include tools/systems used – List any software, platforms, or templates referenced.
• Add helpful extras – Insert notes, tips, or cautions where it improves clarity or usability.
• Flag any unclear or missing steps – If any part of the transcript is ambiguous or appears incomplete, highlight it for the user to review.

Format the output in a clean and professional way that could be copied into a handbook, SOP document, or project management system.

See you in a couple of weeks.

Toby