Unlocking the Power of Seamless Collaboration: A Comprehensive Guide to Migrating from SharePoint to Google Shared Drive with Cloudiway

In today’s dynamic business landscape, organizations are consistently seeking smarter ways to collaborate, manage documents, and streamline workflows. As cloud technologies evolve, migrating from legacy platforms like SharePoint to modern solutions such as Google Shared Drive becomes not just a technical upgrade, but a strategic business move. Cloudiway stands at the forefront of these transitions, offering robust, secure, and intelligent migration tools designed for enterprises of every size.

Why Migrate to Google Shared Drive?

Google #SharedDrive offers organizations powerful cloud collaboration features that drive productivity, reduce IT maintenance, and enable remote teams to excel. Its intuitive interface, real-time editing, and superior integration with other Google Workspace tools make it a popular choice for businesses aiming to modernize their document management systems.

But migration is more than just moving files—it's about carrying forward structure, permissions, and business continuity. That's where Cloudiway steps in.

Cloudiway: Your Trusted Migration Partner

Cloudiway’s migration platform is designed for maximum efficiency, security, and transparency. Here’s how Cloudiway makes SharePoint to Google Shared Drive migration seamless:

• End-to-End Security: All data transfers are encrypted, and credentials are securely stored. Whether you're migrating sensitive corporate documents or collaborative project files, your information is protected at every step.
• Scalable Performance: Cloudiway's migration engine handles thousands of files and complex folder hierarchies without compromising speed or reliability. With built-in throttling and error management, even large-scale migrations finish smoothly.
• Comprehensive Support: From planning to execution, Cloudiway’s expert support team guides you through each stage. Our documentation, Help Center, and dedicated consultants ensure you’re never alone in your migration journey.

What Exactly Can You Migrate?

During a SharePoint to Google Shared Drive migration via Cloudiway, you can move:

• Document Libraries: Full folder structures, files, and metadata.
• Permissions: Retain access control (owners, editors, viewers) as closely as possible.
• Memberships and Roles: Map users and groups for seamless business continuity.
• Audit Trails and Metadata: Preserve timestamps, authors, and activity histories where platform compatibility allows.

Cloudiway utilizes a sophisticated mapping table to automate the translation of SharePoint users, groups, and roles to the corresponding identities in Google Shared Drive. This means your team members retain their access, and your files retain their organizational structure.

The Cloudiway Migration Journey: From Planning to Perfection

1. Prerequisites: Setting the Stage

Before migrating, administrators should deploy the necessary applications for both source and target platforms. For SharePoint, this means configuring Entra ID Apps to grant the needed API permissions. For Google Shared Drive, it involves authorizing feeds with adequate write privileges.

2. Creating Connectors: Linking Your Worlds

Connectors in Cloudiway securely save credentials and settings for both SharePoint and Google Shared Drive. This avoids repeated logins and ensures a smooth, automated workflow while maintaining security.

3. Building Your Migration List

Organizations can:

• Manual Input: Enter sites and document libraries one by one.
• Discovery Mode: Automatically detect available libraries and assets.
• CSV Upload: Import large lists to accelerate project setup.

Each asset is prepared for transfer, with Cloudiway running checks to identify potential issues before migration starts.

4. Audit and Pre-Processing

Run an audit to understand the volume, size, and complexity of your content. Pre-processing steps validate permissions, memberships, and file compatibility between SharePoint and Google Shared Drive, eliminating surprises during migration.

• Audit Reports: Get statistics and insights for planning.
• Permission Checks: Spot gaps in user mapping or access.
• Delta Migration Preparation: Set up for incremental passes, ensuring modifications post-migration kickoff are captured with ease.

5. The Migration Process

Once everything’s set, initiate your migration batch:

• Real-Time Dashboard: Monitor progress, see logs, and track success.
• Incremental Passes (Delta Migration): Only new or modified content is transferred on subsequent runs, minimizing downtime and data loss risk.
• Error Management: Automatic retries and detailed logs help resolve issues quickly.
• Email Notifications: Keep stakeholders informed at every stage.

6. Post-Migration: Verifying Success

Once migration completes, Cloudiway advises a thorough review:

• Verify Permissions: Confirm that team members have the appropriate access in Google Shared Drive.
• Structure & Content Validation: Review folder structures, document integrity, and metadata.
• Troubleshoot with Tools: Use built-in diagnostics and resources from the Help Center for any final adjustments.

Best Practices & Tips for a Smooth Migration

• Plan Ahead: Define your scope, timelines, and resources.
• Communicate: Notify impacted users well in advance to avoid confusion.
• Test Runs: Employ Cloudiway’s pilot migration features for limited groups before going wide.
• Delta Migrations: Schedule incremental passes to catch every changed document.
• Backup: Always maintain up-to-date backups before migration.

Licensing That Matches Your Needs

Cloudiway offers flexible licensing packages, allowing you to purchase only what you need. Whether migrating a single department or your entire organization, there’s an option that matches both scale and budget. Bundled migration licenses are also available for organizations undertaking multiple cloud transitions.

Permission Mapping: What You Need to Know

Site roles map as closely as possible from SharePoint to Google Shared Drive:

Please note that due to platform differences, some fine-grained permission details may require additional post-migration adjustments.

Real Stories: Transforming Organizations with Cloudiway

Companies from healthcare, education, finance, and beyond have trusted Cloudiway to modernize their document management. Migrations are completed quickly, securely, and with minimal user impact. Administrators regularly report a 50%+ reduction in migration troubleshooting time thanks to Cloudiway’s advanced automation and support.

Get Started – Your Migration, Your Way

Every migration journey is unique. Whether you need DIY tools, expert consulting, or a fully managed white-glove service, Cloudiway is ready to help. Explore our comprehensive guides, schedule a demo, or reach out for personalized advice.

Ready to unlock the full potential of Google Shared Drive? Cloudiway is your migration partner—empowering organizations to collaborate, innovate, and grow.

For more details, help guides, or to connect with our experts, visit Cloudiway’s Help Center or speak with a migration consultant today.