Use Zapier + DreamApply to automate the repetitive and personalize the imperative in admissions

DreamApply enables educational institutions to automate key admissions management tasks, significantly reducing the time and effort required to process student applications. Based on feedback from over 300 educational institutions, this helps admissions teams save about 40% time on application processing. That's hundreds of hours every month.

Since DreamApply's software has been shaped based on the needs of modern educational institutions, there are vast possibilities for automation already within the system.

For example, you can automatically sort, score and rank applications based on predefined criteria. You can also automate the collection and organization of required documents from applicants, reducing manual input and minimizing errors. Learn what you can automate directly on DreamApply here.

Educational institutions can also take advantage of DreamApply's integration with Zapier to automate brand-new admissions workflows, with no coding required.

Here are 3 examples:

1. Keep your email lists fresh and synced

When an application is created on DreamApply (or after other trigger events) instantly add their contacts to your email marketing campaigns on MailerLite. This ensures that you engage faster with your audience.

2. Track leads and boost campaign performance

When an applicant registers, automatically create a Meta conversion lead event. If it's measured, it's managed. You can track and optimize your digital marketing impact.

3. Eliminate manual entry by connecting web forms to DreamApply

An educational institution's landing page may use WPForms to collect certain information. When such an entry is submitted, this workflow instantly creates a new applicant in DreamApply. This helps you save time, minimize errors and accelerate your admissions pipeline.

What triggers in DreamApply can be used for Zapier automation?

Educational institutions have diverse needs in admissions based on their size, the demographics they seek to work with and other variables. Some seek to increase the number of incoming applications, while others already receive so many that they need to focus on scaling how they select more qualified applications.

DreamApply's integration with Zapier allows building automated workflows based on the most unique needs and objectives of an educational institution.

This is possible since there are a number of "triggers" you can choose from - events happening in DreamApply that will initiate an automated workflow. Explore the list of 11 triggers below to consider what is now possible for your admissions.

1. Applicant registered: Triggers when a new applicant has registered on their own.
2. Application was created: Triggers when an application is created either fresh or by cloning an older application.
3. Application was re-submitted: Triggers when an application is re-submitted after being submitted and reopened before.
4. Application was un-flagged: Triggers when an application flag is removed. Flags are used by admission staff to categorize applications.
5. Applicant requested to be forgotten: Triggers when an applicant requests their data to be removed from the system, in line with GDPR rights.
6. Application was flagged: Triggers when an application flag is added by admission staff to help categorize it.
7. Application was submitted: Triggers when an application is submitted for the first time. This is separate from re-submissions.
8. Course was added to application: Triggers when a course or programme is added to an application.
9. Invoice was collected: Triggers when an invoice is marked as fully paid either via a payment gateway or manually by staff.
10. Invoice was issued: Triggers when a new invoice is created either manually or automatically by the system.
11. Offer was confirmed: Triggers when an offer is confirmed and sent to the applicant.

Stop wasting time on tasks you could automate

Build a faster, smarter admissions process with DreamApply and its many integrations. Take your next step today and free up your team to focus on where it matters most.

Book a free demo.

Or request a personalized strategy booster.

More resources for admissions professionals

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How is Southeast Asia reshaping international student recruitment? 10 takeaways from Vietnam.

How to boost student enrollment with admissions software? Ask Ca’ Foscari.

Do you wish to triple student enrollment in 5 years? Find out how University of Pécs did it.