What Your Google Workspace Audit Might Be Missing
Hidden File Sharing Risks That Can Put Your Data at Risk
You run regular audits. You review access permissions. You think your files are secure.
But here’s the truth: most audits miss critical blind spots in file sharing that could expose your data, without you even knowing.
Externally owned files shared into your domain
Files shared with anyone via stale public links
Old files shared externally that no longer serve a purpose
User-to-user sharing that bypasses admin oversight
These are everyday risks in your Google Drive environment that grow with every click of the Share button.
Why It Matters More Than Ever
As data regulations tighten and collaboration speeds up, Google admins need more than visibility. They need control.
Even with Google Workspace’s native tools, like Drive audit logs, DLP, and sharing policies, some risks slip through the cracks.
Whether you're prepping for a compliance check or tightening policies before summer leave cycles, this is the time to reassess how secure your shared files really are.
5 Questions Every Admin Should Ask
Do I know which externally owned files are shared into our Drive?
Can I see files shared publicly, even by mistake?
Are we still using files shared with third parties 6+ months ago?
Do we have alerts for sensitive keywords in shared content?
Can I take action (like remove access or notify users) at scale?
If you can't confidently answer all five, your audit process likely needs a second layer.
How GAT+ Can Help
GAT+ gives you deep, file-level visibility across My Drive and Shared Drives, with powerful filtering and actions to reduce exposure fast.
With GAT+, you can:
Detect files shared outside your domain
Identify externally owned files
Flag files by sensitive keywords (e.g. PII, IP terms)
Surface old, orphaned, or stale files
Monitor sharing by user, group, or OU
Take bulk action: remove access, revoke links, alert owners, or transfer files
It’s the visibility and control Google Admins need. All in one place.
Want to Learn How Our Products Can Help You and Ask Any Questions You May Have?
Join one of our live demo sessions and see how GAT can make your life easier.