Why choose OpenText Extended ECM for Engineering?

1.     Enhanced Collaboration with Digital Twins: The use of digital twins facilitates simultaneous work between Operations and Capital Projects, ensuring accurate and swift handovers during construction. This results in optimized startup, operations, and maintenance processes. Enhanced collaboration through digital twins streamlines workflows, enhancing productivity and project outcomes.

2.     SAP Solution Extension Partnership: Leveraging the partnership with SAP ensures high quality and integration integrity. With decades of co-development and Premium Qualification testing by SAP, implementations and upgrades are expedited, reducing time and costs associated with system deployment. This partnership provides a level of trust and reliability crucial for successful enterprise solutions.

3.     Deep Integrations for Speedy Maintenance Tasks: OpenText Extended ECM offers deep integrations with leading enterprise asset management systems like SAP EAM and Maximo. This integration allows for direct access to engineering and process documents from assets and locations within these systems, maximizing efficiency in operations, maintenance planning, and execution tasks.

How Extended ECM for Engineering can benefit business :

1.     Keep Projects on Track: Efficient collaboration on large volumes of content with internal and external parties ensures that projects progress according to schedule and within budget. This capability helps businesses maintain project timelines and avoid costly delays.

2.     Protect Intellectual Property (IP): OpenText Extended ECM enables businesses to securely share content with the appropriate partners, safeguarding intellectual property. This ensures that sensitive information remains protected throughout collaboration and distribution processes.

3.     Secure Remote Access: The platform enables secure access to and collaboration on engineering and process documents from anywhere in the world, on any device. This flexibility allows teams to work efficiently even when remote, contributing to increased productivity and responsiveness.

4.     Customizable Extensions: Businesses can develop integrations to create tailored dashboards and reports, allowing for greater customization to meet specific needs and preferences.

5.     Mitigate Litigation Risks: Comprehensive audit trails track detailed accounts of activities, ensuring accountability and mitigating litigation risks. This feature provides businesses with the necessary documentation to address legal challenges and disputes effectively.

Features

Dashboards to complete engineering jobs, control risk and ease user experience:

Creating an intuitive and personalized user experience for various engineering stakeholders is crucial for enhancing user adoption and work efficiency. Extended ECM for Engineering leverages SmartUI technology and the Business Workspace concept of the Extended ECM platform to develop user interfaces tailored to different personas, such as document controllers, engineers, and project leaders. These interfaces grant stakeholders immediate access to relevant tasks, information, and content, simplifying their work processes.

The dashboard prioritizes the completion of engineering tasks by offering widgets that streamline the initiation of new engineering jobs and content, provide an overview of pending assignments, and highlight overdue tasks for the user's team. Additionally, specialized search functionality enables powerful access to engineering-specific information, while widgets for favorites and recently accessed content ensure easy retrieval of bookmarked or previously worked-on engineering materials.

Extended ECM for Engineering facilitates efficient control of engineering information, work processes, and risk across the lifecycle of projects and operations. Key highlights include persona-driven dashboards, streamlined collaboration and risk management processes, integration with various engineering software such as Dassault SOLIDWORKS, Bentley MicroStation, AutoDesk AutoCAD, and Revit 3D, deep integrations with leading asset management applications like SAP Enterprise Asset Management, improved ESRI ArcGIS integration for geospatial content navigation, and secure exchange and collaboration on large volumes of content with internal and external parties.

The SmartUI dashboards are customizable and adaptable to different roles and user groups, allowing for the addition or removal of widgets from other OpenText products. These dashboards can be configured according to the specific duties and responsibilities of user groups, ensuring quick access to required tasks and functionalities. For instance, a dedicated dashboard for document control managers will contain only the widgets relevant to their tasks, such as creating new transmittals or managing engineering content received from an EPC, thereby enhancing their efficiency and productivity.

Engineering Workspaces for projects, assets:

The solution capitalizes on the capabilities of the Extended ECM platform's OpenText™ Connected Workspaces to aggregate essential engineering project, asset, and related information that users frequently access. For instance, Program workspaces serve as centralized hubs for capturing people, content, data, and tasks associated with large-scale projects or facilities. Subsequently, Related Project workspaces enable the organization and presentation of specific details pertaining to subordinate projects within a program.

As users navigate between different workspaces, they encounter only the pertinent content presented in the context they require. This may include finalized engineering documents, ongoing work tasks, and team member information spanning the entire program or confined to specific projects. These Workspaces possess the capability to integrate information sourced from diverse engineering and asset systems through the Extended ECM platform.

Utilizing the feature to interrelate Business Workspaces within Extended ECM facilitates the creation of comprehensive, business-centric views of information, encompassing aspects from project management to operational efficiency and technical performance to commercial transactions (e.g., procurement, billing, or contracting content). When leveraged effectively, Workspaces offer users a more intuitive, robust, and business-oriented means of accessing content compared to conventional search methods.

Geospatial navigation of engineering and asset information

Accessing engineering and asset information in alignment with its real-world context is crucial for business stakeholders, particularly those involved in the construction, operation, and maintenance of assets. They often prefer to navigate through this information based on the physical location of assets. The integration with ESRI ArcGIS serves as a prime example of how the Extended ECM platform and Connected Workspaces can fulfill this need.

Through this integration, customers can link geospatial information at the Workspace level—for projects, programs, or assets—and seamlessly incorporate relevant people, content, data, and tasks into these workspaces. This approach allows for the geospatial and visual organization of engineering and asset information, moving beyond conventional file and folder hierarchies. Additionally, it enables visual searches based on business characteristics displayed on the map, such as project details, collaborating companies, or technical objects from SAP® Plant Maintenance like plants, functional locations, or equipment types.

Moreover, the ESRI ArcGIS integration transcends the mere inclusion of geo-coordinates in document metadata. The map pins pop-up feature amalgamates information from the asset management system, such as SAP Plant Maintenance data (e.g., details about functional locations, equipment, etc.), with content housed within the OpenText xECM environment. Leveraging the capabilities of Extended ECM, this integration consolidates multiple sources of information, allowing users to focus solely on their tasks without being burdened by data silos.

Reporting and insight :

The solution's dashboards not only offer visibility but also enable control over engineering execution risk. One such feature is the Background Processes widget, which consolidates ongoing or recently completed large-scale tasks. This allows users to focus on other activities while the system handles extensive and time-consuming jobs like bulk loads or inbound transmittals. In case of any issues detected during a task, users have access to specific diagnostic information and correction automation tools. For instance, they can utilize a revised load sheet to communicate necessary fixes to external collaborators efficiently.

Furthermore, leveraging the capabilities of OpenText™ Content Intelligence, Extended ECM for Engineering facilitates the seamless creation of customized reports, dashboards, and views on the underlying project and operations content and data. Customers can take advantage of pre-built reports or configure their own as per their requirements using the solution's flexible features.

Concurrent engineering:

Extended ECM for Engineering facilitates concurrent engineering processes by allowing multiple revisions to be requested and reviewed simultaneously. However, the system restricts the updating of the Master Record to only one revision at a time, ensuring that changes from different revisions are not overwritten.

Whenever an activity is performed on a document, such as requesting a new revision or updating the Master Record, relevant stakeholders who have an active revision of the document are automatically notified via email. This notification system ensures that all stakeholders involved in the concurrent engineering process are kept informed of any relevant actions or changes, promoting efficient collaboration and communication.