Conference Networking Tips

How could I build a career if I couldn't even handle a "simple" networking event? Twenty years later, I'm CHRO. And I still hate networking events. But I cracked the code. Traditional networking assumes collecting 50 business cards equals success. For introverts? One deep conversation beats 50 shallow hellos. Quality over quantity isn't just our preference. It's our superpower. So I built my own system. ——————————————— → The 100-Point Energy Budget Every event, you start with 100 energy points: • Random small talk: -15 • Meaningful conversation: -5 • Pretending to laugh at bad jokes: -20 • Finding a fellow introvert: +10 • Strategic "email break": +5 Hit 20 points? Leave. That's not quitting. It's resource management. ——————————————— → The 3-Deep Rule While extroverts collect 50 cards, I build 3 real connections. They get names. I get allies. They get LinkedIn adds. I get coffee meetings. They get forgotten. I get remembered. One meaningful conversation > 50 forgettable handshakes. Tell people you're "gathering insights for research." Now it's an interview, not small talk. Arrive 15 minutes early. Quieter room, better conversations. ——————————————— → The Opener That Works "I'm testing a theory that admitting you're an introvert at networking events creates better connections. You're participant seven." People lean in. They want in on your experiment. Ask what matters: "What problem are you tackling right now?" "If you weren't here, what would you rather be doing?" ——————————————— → The Lighthouse Strategy Don't circulate. Plant yourself somewhere visible. Let people come to you. Or volunteer at check-in for 30 minutes. Meet everyone, defined role, then disappear. Set 45-minute alarms. Energy check. Below 5? Bathroom break. ——————————————— → Permission Granted You can officially: • Leave after 52 minutes • Eat lunch alone at conferences • Say "I need to recharge" • Build your network through LinkedIn • Skip events that don't serve you My biggest deals came from 1-on-1 coffees, not cocktail parties. My best hires came from deep conversations, not speed networking. ——————————————— → The Truth Successful introverted executives didn't learn to act like extroverts. They learned to network like strategists. My record? 12-minute holiday party appearance. Two conversations. Both mattered. Still got promoted. Once had my assistant call with an "urgent client matter" 45 minutes into a dinner. The client was my cat. Zero regrets. Your quiet nature isn't a bug — it's an executive feature. Your energy management isn't high maintenance — it's self-leadership. The revolution isn't about becoming louder. It's about quiet leaders writing the rules. From a comfortable distance. Through screens or deep connection. Like the evolved professionals we are. ♻️ Share to save an introvert from networking hell 📩 Get my Networking Energy Toolkit → https://lnkd.in/dfhfHWe5

Most people “network” only when they need something. Leaders, on the other hand, nurture networks long before they need them. Here’s how to build genuine, lasting connections 👇 🔠 Acronym: N.E.T.W.O.R.K. N – Notice before you approach Observe who’s in the room. Notice energy, conversations, and who’s connecting with whom. Awareness builds alignment. E – Engage with curiosity Ask thoughtful questions instead of rehearsed elevator pitches. Curiosity makes you memorable; self-promotion doesn’t. T – Tailor your tone Match your tone and pace to the listener. The best communicators adjust, not dominate. W – Warm introductions win If you’re new, find mutual connections. A warm referral opens doors faster than a cold message ever will. O – Offer before you ask Give first — a resource, advice, or simply appreciation. Reciprocity is the silent law of influence. R – Remember and reconnect Follow up after the event — a short message, a shared article, or a compliment. Relationships die in silence. K – Keep it authentic You can’t fake interest for long. People feel energy — be real, not rehearsed. 💡 Quick Tricks: ✅ 1. Arrive early — easier to talk before the crowd builds. ✅ 2. Carry a story, not a CV. ✅ 3. Smile with your eyes, not just your lips. ✅ 4. Remember one unique detail about each person. ✅ 5. Always exit conversations gracefully: “It was great speaking with you — I’d love to stay in touch.” Networking is not about collecting cards. It’s about collecting connections that turn into collaborations. #Networking #Leadership #ExecutivePresence #CommunicationSkills #SoftSkills #Influence #PersonalBranding #ImageCoachShivani

I’ve been having lots of conversations about LinkedIn for events from organisers wanting to drive visibility and engagement, to exhibitors heading to upcoming tradeshows, and everyone in between. Whether you’re hosting, exhibiting, or attending LinkedIn can help you get more out of every event: ✨ More visibility 🤝 More connections 📈 More business outcomes Yet LinkedIn is often underused in the event space. A one-and-done post. A quick thank you. A flurry of activity... then silence. But here’s the thing: the event isn’t the beginning and it shouldn’t be the end. To get the most value, LinkedIn should be part of your strategy before, during and after the event. Here’s how to make the most of it: 🌠 1. Be LinkedIn Event Ready Your profile and company page shape your first impression often before anyone meets you. They should tell a clear, credible story that aligns with your event involvement. Organiser Tip: Create a LinkedIn Brand Kit for your speakers, exhibitors, and team – banners, hashtags, talking points, and example posts. Exhibitor Tip: Use an event-themed banner to show your stand details or branding. 🌠 2. Build Relationships Before the Event The most valuable connections rarely start cold on event day. The lead-up to the event is prime time to increase visibility, build familiarity, and position yourself as someone worth connecting with or visiting at the stand. Organiser Tip: Spotlight speakers, exhibitors, and sessions early and use tags to amplify. Exhibitor Tip: Shortlist people you want to meet - clients, prospects, collaborators, media and start connecting early. 🌠 3. Maximise the Event Experience Use LinkedIn to take people behind the scenes, amplify moments as they happen, and make your presence visible to those who couldn’t attend. Organiser Tip: Have someone live post from the floor, tagging participants and sharing session soundbites. Exhibitor Tip: Make it easy for people to connect with you it creates immediate pathways to keep the conversation going. 🌠 4. Keep the Momentum Going This is the stage where most people go quiet, but this is when the real relationship-building begins. Use LinkedIn to keep the conversation going. Share your takeaways. Follow up with new connections. Repurpose content into future posts. Organiser Tip: Share a highlight post and set the stage for what’s next even a “Save the Date” works. Exhibitor Tip: Send a personalised follow-up message referencing your chat. 🌟 Key Takeaways LinkedIn is one of the most powerful tools you have to extend your event beyond the room. It allows you to build relationships before the first handshake, stay visible throughout the event and strengthen credibility and connection long after the banners are packed away. And if you'd like support to develop your own LinkedIn event strategy that's more than one and done, I’d love to help. Because showing up is just the beginning. #linkedin #events #eventmarketing

Wish to decode the art of networking in corporate events? Do you go to various corporate events but struggle to establish valuable connections? It’s all about the follow up!! Strong follow-up strategies convert these events from a collection of handshakes and business cards to the starting point of potential long-term business relationships. Here are some intuitive yet impactful ways to transform those initial meetings into fruitful collaborations: 1️⃣Timeliness is Key: Follow up within 48 hours of the event. This time frame ensures your conversation is still fresh in their minds, making your outreach more meaningful. 2️⃣Personalize Your Approach: Generic emails get lost in the shuffle. Tailor your message by referencing a specific topic from your conversation. This shows genuine interest and sets the tone for a personalized connection. 3️⃣Offer Value in Your Follow-Up: Instead of a simple "nice to meet you," include something of value in your follow-up. This could be an article relevant to your discussion, an introduction to a contact in your network, or an invitation to an upcoming industry event. Providing value demonstrates that you're interested in a mutually beneficial relationship. 4️⃣Use Multiple Channels Wisely: While email is standard, don't shy away from connecting on LinkedIn with a personalized note. For deeper connections, a phone call can be more effective. Choose the medium based on the rapport you established. 5️⃣Set the Stage for the Next Interaction: Instead of leaving the conversation open-ended, propose a specific follow-up action. This could be a coffee meeting, a scheduled call to discuss potential collaborations, or an invitation to another relevant event. Remember, successful networking doesn't end at the event; it's just beginning. With these strategies, you can turn brief encounters into lasting business relationships, paving the way for growth and new opportunities. #networking #businessevents #offlineevents #meetings #B2B #GTM #ABM #marketing #linkedincreators

Are events, conferences and meetups a waste of time? Here’s how smart folks leverage them for career and biz growth 👇 The internet seems to be divided on whether networking offline is helpful or not. I see them as a low-effort way to hang out with people shaping our tomorrow. 1/ Assess your intention before you attend Are you there to make friends, listen to someone you really look upto, book meetings with prospects or something else. Have clarity on what outcomes you want, but be flexible and let conversations flow. Intention is more a game of practice. In my first few events, I felt like I didn’t belong in the room. I gave myself time and now it’s become much easier. 2/ Make your elevator pitch feel less like an elevator pitch People are tired of hearing the same “I’m building X for Y” or “I work at X” — it’s not enough and doesn’t make you stand out. A rather better play is to find out who might be present there and ask really interesting questions. My personal favorite questions that position you as someone credible are: - I’ve heard about your opinions on Z, why do you stand by that? - The future of X rests on Y, what does your experience say? 3/ Quality over quantity I’ve learned that if I come back with 2 close connects, that is much better than trying to talk to everyone present there and not build rapport with anyone. 4/ Ask the host to introduce you to people Build a good relationship with the host. They’ve put effort in bringing everyone in the room. If it’s a small gathering of 50 or less folks, it helps to ask the host who are the most interesting people present there. 5/ Nurture the relationships Try catching up with folks post the event. Book a coffee chat after a week or host a dinner yourself. Don’t let things just faze out. But also don’t force them. Are you attending events and mixers? Do you have any tips? P.S. Picture from Warehouse — hosted by Dr. Ritika Sinha, Abhineet K. and RocketHealth 💚 #events #conferences #networking #collaboration #mixers #techcommunity #founder

Facilitate with finesse! Facilitating interactions, such as meetings, panels, and important conversations, is critical to success both in business and in life. Facilitation, when done well, can catalyze collaboration, increase learning, and bring people closer together. In my latest Stanford University Graduate School of Business video, you will learn the "5 P's of Effective Facilitation" that I teach my Essentials of Strategic Communication students. You can access the video via the link in the comments. Plan for Patterns: Facilitators need to rely on pattern recognition – the ability to notice the interconnected ways participants communicate. We can hone our pattern recognition by doing recon, reflection, and research in advance. We can ask ourselves: What topics are likely to come up? Is there a history to be aware of? Who likes to share and who is shy? Provide a clear Purpose: Defining and communicating our purpose -- what do we want our participants to know, keel, and do-- at the beginning of our communication helps align participants, prioritize what is said, and allows us to assess success at the end. Promise Psychological safety: Establishing and enforcing ground rules helps with this psychological safety. Setting these expectations early in the interaction or through a calendar invite in advance can help jump start interactions. Being sensitive to equity of involvement is also critical, especially when some participants may be in person and others are remote. To highlight participation equity, start conversations by referring to those who are not in the same location as you. Establish a positive Presence. By using inclusive language, we can invite participants and audience members into the conversation. Examples of inclusive phrases might be: When posing a topic: “As many of you know…” or when asking a question: “Many of us are wondering…”. You can also take a poll or invoke a shared experience everyone has previously had. Physical presence is also important for facilitation. Positioning yourself so everyone can see you and remaining open to the majority of people helps people feel involved. When gesturing, do so broadly and gesture toward the audience when you use inclusive phrases. Paraphrase ideas: Like a Swiss Army knife, paraphrasing can help you with many challenging tasks. Paraphrasing refers to taking a key concept or idea someone has said and highlighting it. Unlike a 5-year old who parrots back everything that is said, paraphrasing extracts the key essence of what is said and leverages it to solve communication conundrums. By utilizing these tools, you will be able to run better meetings, have more engaging panels, and connect better in your conversations. To learn more about honing and developing communication skills, please listen to Think Fast, Talk Smart the podcast wherever you get podcasts including YouTube. A big thank you to Kelsey Doyle and Marc Strong for producing this video.

How can we bridge the gap between cultures in Japan? I saw two worlds in one room. In one corner, Japanese groups gathered neatly, exchanging business cards. On the other, the international crowd was jumping into conversations, laughing, and sharing ideas. This dynamic wasn’t new to me. I’ve had chats with Japanese friends and colleagues who feel awkward about networking—whether it’s at events or just in everyday work situations. It made me wonder: Why does networking feel so different in Japan? It’s more than just personal preference. It’s a mix of cultural norms, history, and workplace traditions all playing a role. ↪︎ The lifetime employment mindset For decades, Japan’s career path followed one simple rule: Stick with one company, and they’ll take care of you for life. Networking outside your company? It was sometimes seen as disloyal. Even today, that mindset still feels familiar to many of us. Growing up, I often heard: “If you stay loyal, the company will take care of you.” That safety net isn’t guaranteed anymore. Yet, the hesitation to network is still there. ↪︎ Risk aversion & the need for structure (Nemawashi) “I’ll go if someone I know is going—it feels safer.” That line explains why approaching strangers feels unnatural for many Japanese people. It’s tied to nemawashi (根回し)—the quiet, behind-the-scenes consensus-building that happens before anything official. Like rehearsing before a show, everyone knows their role before the event even starts. Spontaneous networking? That’s pure improv. Without introductions or structure, it feels risky. That’s why business cards (meishi) aren’t just contact details—they’re a safety net providing context and reassurance. ↪︎ Social bonding happens elsewhere In Japan, the strongest connections aren’t made at networking events. They’re built over drinks at nomikai (after-work parties) or company outings like hanami (cherry blossom viewing). These settings offer structure—clear roles, established hierarchy, and a comfortable atmosphere. But when networking feels like a free-for-all, with no introductions or shared context, hesitation comes naturally. ▶︎ How can we make networking events more inclusive? Semi-structured activities with clear guidance, bilingual facilitators, and low-pressure settings can make networking feel less intimidating and way more genuine. I explored this more in the full article—would love to hear your thoughts: https://lnkd.in/g6NcfgXd P.S. Ever thought about the power of weak ties? The people who aren’t in your immediate circle—an old colleague, a LinkedIn contact, or someone you met once at an event. They’re the ones who open doors to new ideas and perspectives you’d never find on your own. I’m grateful for everyone who made me see that. And for the deeper connections I’ve been lucky enough to build along the way. What’s helped you navigate networking across cultures?

Regardless of what you've been told, academic communication and dissemination is (much) more than just publishing. When I started my research career, I thought publishing papers was the key part of being successful in academia. Needles to say, was I wrong! Academic communication is a powerful ecosystem that extends far beyond peer-reviewed journals. Here are 5 critical communication channels every academic should master: 1. Conference Presentations • Storytelling matters more than dense data slides • Practice your narrative arc • Engage, don't just inform 2. Digital Platforms • Twitter/X for rapid knowledge sharing • LinkedIn for professional networking • Personal blogs for deeper insights • YouTube for visual explanations 3. Collaborative Workshops • Cross-disciplinary dialogue • Knowledge co-creation • Breaking academic silos 4. Public Engagement • Science communication podcasts • Media interviews • Community lectures • Making complex ideas accessible 5. Mentorship & Dialogue • Guiding next-generation researchers • Informal knowledge transfer • Building intellectual communities Pro Tip: Your research impact isn't measured just by publication count, but by how widely and effectively you communicate your insights. Have you expanded your academic communication beyond traditional publishing? What strategies have worked best for you? #PhD #Research #Science #Scientist #Academia #Professor #Nature #Publishing

Over the next 3 months, I’m hosting 4 major events in France, UK, USA and KSA. Beforehand, I want to share my top tips on how to get the best out of networking. 1. Set Clear Targets Action: Make a hit list of the top 10 companies or people you need to meet. Research what they care about—know their wins, pain points, & what they’re hunting for before you walk through the door. Outcome: These conversations won’t just happen by chance. By doing your homework, you’ll turn a five-minute chat into a deal-building moment. Schedule meetings in advance, & after the event, send a tailored follow-up email that shows you were listening. 2. Take the Stage (Literally) Action: Get on the agenda. Whether it’s a keynote, panel, or fireside chat, nothing says “I’m the one to watch” like holding the mic. Use this time to address the industry’s biggest challenges & position yourself—& your company—as the answer. Outcome: Speaking builds instant credibility. It’s not just exposure; it’s authority. Post-event, share the highlights on LinkedIn & invite attendees to continue the conversation, turning an audience into a lead pipeline. 3. Own the Floor Action: Don’t just lurk—work the room. Engage with key exhibitors, ask questions, & position yourself as a resource, not just another pitch. Be direct but curious: “What’s your biggest challenge this year?” and “How can I help?” are powerful openers. Outcome: You’ll stand out as someone who listens. Take notes during conversations, & follow up within 48 hours with a personalised message. Not a generic “great meeting you”—send actionable insights or specific ideas that move the ball forward. 4. Host the Inner Circle Action: People bond better in a more relaxed setting than over Wi-Fi. Organise an exclusive dinner, roundtable, or cocktail event for a curated group of heavy hitters. Keep it intimate—this is about building relationships, not just showing off. Go easy on the heavy sell. Outcome: People remember who brought them value & connections, not who handed out free pens. Post-event, share any key takeaways & book one-on-one follow-ups to solidify what you started over drinks. 5. Hack the Tech Action: Use every tool at your disposal—event apps, LinkedIn, QR codes. Pre-event, reach out to attendees & book meetings. At the event, swap contacts digitally to keep things seamless, & use a CRM to track every interaction. Outcome: You’ll leave the event with an organised roadmap of leads, not just a stack of business cards destined for a desk drawer. Follow up strategically with segmented, value-driven emails & keep the momentum alive. The Bottom Line: Trade fairs & exhibitions aren’t just networking. Preparation, presence, & follow-up separate those who close deals from those who just collect swag bags. Be human. Don’t think of this as just a branding exercise but an opportunity for long term partnerships. Be genuine - your new contacts will become close contacts, if not friends. Make it count! #revenuegrowth

I’ve trained in rooms where people speak English, but think in Marathi, Hindi, Bengali, Tamil Same company, same goals, but completely different communication styles. We love patting ourselves on the back for being diverse. But when a South Indian team feels a North Indian manager is "too aggressive," or a Gen Z employee thinks their Gen X boss is "dismissive", we call it a "communication gap." When really it's India's invisible boardroom barrier. Because while communicating, you’re navigating: 🔹 Cultural nuances 🔹 Generational gaps 🔹 Language preferences 🔹 Urban vs regional perspectives And if you're not adapting, you’re alienating. Here's my 3A’s of Cross-cultural communication framework: 1. Awareness: Recognize that your communication style is shaped by region, generation, and upbringing. It's not universal. 2. Adaptation: Match your message to your audience. One style doesn't fit all rooms. 3. Ask: When in doubt, clarify: What does yes mean here? How do you prefer feedback? What's the protocol for disagreement? India's diversity is incredible. But if we are not actively learning to communicate across cultures, not just languages, we're wasting it. P.S. What's your biggest cross-cultural communication struggle? #CrossCulturalCommunication #AwarenessAdaptationAsk #3AsFramework #Awareness #Adaptation #Ask #CommunicationGaps