Streamlined Work Processes

Recently helped a client cut their AI development time by 40%. Here’s the exact process we followed to streamline their workflows. Step 1: Optimized model selection using a Pareto Frontier. We built a custom Pareto Frontier to balance accuracy and compute costs across multiple models. This allowed us to select models that were not only accurate but also computationally efficient, reducing training times by 25%. Step 2: Implemented data versioning with DVC. By introducing Data Version Control (DVC), we ensured consistent data pipelines and reproducibility. This eliminated data drift issues, enabling faster iteration and minimizing rollback times during model tuning. Step 3: Deployed a microservices architecture with Kubernetes. We containerized AI services and deployed them using Kubernetes, enabling auto-scaling and fault tolerance. This architecture allowed for parallel processing of tasks, significantly reducing the time spent on inference workloads. The result? A 40% reduction in development time, along with a 30% increase in overall model performance. Why does this matter? Because in AI, every second counts. Streamlining workflows isn’t just about speed—it’s about delivering superior results faster. If your AI projects are hitting bottlenecks, ask yourself: Are you leveraging the right tools and architectures to optimize both speed and performance?

How GCC Leaders Can Improve Work Execution to Drive Employee Experience, Productivity, and Quality Most GCCs focus on scaling operations and cost efficiencies, but the best leaders go beyond that. They rethink how work gets done—removing inefficiencies, empowering employees, and ensuring quality outcomes. Here’s what truly moves the needle: 1. Fix Process Inefficiencies and Automate the Obvious Too many GCCs still replicate HQ processes instead of optimizing for agility. Identify bottlenecks, eliminate redundant approvals, and automate manual tasks—especially in IT, HR, and finance. Workflow automation can cut task times in half. 2. Align Teams Across Time Zones with Outcome-Based Execution Global teams struggle with coordination, leading to handover gaps and rework. Instead of micromanaging, real-time dashboards, and clear outcome ownership. Focus on customer impacting outcomes not effort. 3. Empower Employees with the Right Tools and Autonomy A poor employee experience leads to low engagement and productivity loss. Give teams self-service analytics, knowledge bases, and low-code/no-code tools to solve problems independently. Cut meeting overload and encourage deep work time. 4. Prioritize Learning, Growth, and Cross-Functional Expertise GCCs shouldn’t just execute work—they should drive innovation. Invest in technical upskilling, global mobility programs, and leadership rotations to create a future-ready workforce. 5. Governance Without Bureaucracy Traditional governance models slow down execution. Instead of rigid top-down approvals, implement agile decision-making frameworks and RACI models that balance control with speed. GCC leaders must shift from process execution to work transformation—optimizing workflows, leveraging AI, and making employee experience a top priority. The results can be significant: • 15-30% productivity gains by automating and streamlining workflows. • 10-25% cost savings through elimination of reduntang processes, process efficiencies and automation. • 20-40% improvement in employee engagement by reducing friction in daily work. • 20-50% faster execution of key projects by reducing delays and dependencies. • 25-50% fewer errors through improved governance and automation.

I recently spoke with a sales leader about a common challenge: how overly complex internal processes slow down sales reps. “Our reps are spending more time navigating internal workflows than selling,” they mentioned. This is a widespread issue—when every step of a deal requires approvals or confusing steps, it keeps reps from engaging with prospects effectively. To fix this, simplifying the sales process goes beyond just removing steps; it’s about empowering your team and creating clear, action-oriented pathways. Here’s how: 1. Cut Down Approval Layers: Allow senior reps to make decisions within defined limits, reducing reliance on time-consuming approvals. This speeds up deal cycles and encourages ownership. 2. Use Clear Playbooks: Ambiguity breeds inefficiency. Standardized, easy-to-follow sales playbooks eliminate confusion and help reps move deals forward confidently, knowing what to do at each stage. 3. Automate Admin Tasks: Manual data entry and updating deal stages take up valuable time. Automation tools handle these low-value tasks, allowing reps to spend more time selling and less on busywork. 4. Streamline Communication: Simplify who’s responsible for what. Clear communication lines and fewer meetings reduce delays, ensuring that when reps need answers, they get them fast. 5. Empower Your Reps: Equip your team with the authority to make pricing decisions or offer discounts without having to escalate every time. Giving them the ability to act quickly builds trust and boosts productivity. By making these changes, you’re not just reducing steps—you’re unlocking the full potential of your sales force, enabling them to focus on what matters most: closing deals and building relationships. Simplified processes mean faster, smoother sales cycles and ultimately better results for your team. #SalesOptimization #SalesEfficiency #SalesLeadership #SalesProductivity #SalesProcess #AutomationInSales #SalesTeam #LeadConversion #RevenueGrowth #BusinessEfficiency

"We just saved $24,000 a year by fixing one broken process."   That's what my construction client told me after we transformed their accounts payable system. As a fractional controller, these are the wins that get me excited.   Let me share what was happening behind the scenes. This growing construction company was drowning in paperwork - their team was spending 15-20 hours weekly manually entering invoices, chasing down approvals from project managers in the field, and reconciling payment records. Late payments were straining vendor relationships, and they had zero visibility into their cash flow.   Here's what we did: We implemented BILL as their AP automation solution. The transformation was remarkable. Within just two months: ✔️ Their AP processing time dropped to just 3 hours per week ✔️ Project managers could approve invoices right from their phones ✔️ Vendors started getting paid consistently on time ✔️ They saved $2,000 monthly in administrative costs ✔️ Most importantly, they gained real-time visibility into their cash flow   But the best part? 𝗧𝗵𝗲𝗶𝗿 𝗔𝗣 𝗰𝗹𝗲𝗿𝗸 𝘁𝗼𝗹𝗱 𝗺𝗲 𝘀𝗵𝗲 𝗳𝗶𝗻𝗮𝗹𝗹𝘆 𝗳𝗲𝗹𝘁 𝗶𝗻 𝗰𝗼𝗻𝘁𝗿𝗼𝗹 𝗼𝗳 𝗵𝗲𝗿 𝘄𝗼𝗿𝗸 𝗶𝗻𝘀𝘁𝗲𝗮𝗱 𝗼𝗳 𝗱𝗿𝗼𝘄𝗻𝗶𝗻𝗴 𝗶𝗻 𝗽𝗮𝗽𝗲𝗿𝘀 𝗮𝗻𝗱 𝗲𝗺𝗮𝗶𝗹𝘀. She's now focusing on more strategic tasks like vendor relationship management and process improvement.   I've seen this pattern repeatedly in my work with various businesses. 𝗠𝗮𝗻𝘂𝗮𝗹 𝗔𝗣 𝗽𝗿𝗼𝗰𝗲𝘀𝘀𝗲𝘀 𝗮𝗿𝗲𝗻'𝘁 𝗷𝘂𝘀𝘁 𝗶𝗻𝗲𝗳𝗳𝗶𝗰𝗶𝗲𝗻𝘁 - 𝘁𝗵𝗲𝘆'𝗿𝗲 𝗰𝗼𝘀𝘁𝗶𝗻𝗴 𝘆𝗼𝘂 𝗺𝗼𝗻𝗲𝘆 𝗮𝗻𝗱 𝗽𝗼𝘁𝗲𝗻𝘁𝗶𝗮𝗹𝗹𝘆 𝗱𝗮𝗺𝗮𝗴𝗶𝗻𝗴 𝘆𝗼𝘂𝗿 𝘃𝗲𝗻𝗱𝗼𝗿 𝗿𝗲𝗹𝗮𝘁𝗶𝗼𝗻𝘀𝗵𝗶𝗽𝘀.   _____________________________________________ I'm Melissa Armstrong, CPA* and founder of SteadyHand Accounting & Advisory. Want to get insider tips and tricks from a powerhouse accountant on how to streamline your accounting operations? 𝗝𝗼𝗶𝗻 𝗺𝘆 𝗩𝗜𝗣 𝗺𝗮𝗶𝗹𝗶𝗻𝗴 𝗹𝗶𝘀𝘁 (𝗹𝗶𝗻𝗸 𝗶𝗻 𝗰𝗼𝗺𝗺𝗲𝗻𝘁𝘀).   *𝗡𝗼𝗽𝗲𝗅 𝗜 𝗱𝗼𝗻'𝘁 𝗱𝗼 𝘁𝗮𝘅𝗅

How I optimized my Webflow workflow to save 40+ hours per project When you’re running a Webflow agency, time is your most valuable asset. After building 100+ websites, I’ve honed a workflow that’s not only efficient but also delivers high-quality results. Here are a few game-changing strategies that save me and my team hours on every project: 1️⃣ Use a Class Naming System Adopting a structured system like Client-First or combination with Relume keeps my projects organized and scalable. It saves at least 10-20+ hours a week of meaningless work when it's done properly. 2️⃣ Master Reusables Headers, footers, buttons, and modals—design them once and use them across the entire project. With Webflow’s Variables and Components, I ensure consistency while cutting down on repetitive work. 3️⃣ Plan the CMS from Day One A well-structured CMS is the backbone of dynamic content. I map out collections and relationships during the design phase to avoid unnecessary rework during development. 4️⃣ Lean on Productivity Tools ✔️ Figma for design handoffs: Aligning on designs before starting in Webflow reduces revisions. ✔️ Relume Library: Ready-made components speed up build time without compromising quality. ✔️ Loom for feedback and tutorials: Quick videos save time on endless back-and-forth emails. 5️⃣ Batch and Automate Tasks By grouping similar tasks—like setting up interactions or applying styles—I minimize mental switching and work more efficiently. Automation tools like Zapier also help with integrating Webflow forms with external tools like HubSpot or Slack. The Results? A streamlined workflow that saves 20+ hours per project, freeing up time for what matters most: creativity, innovation, and building websites that truly deliver results. P.S. Efficiency isn’t about cutting corners; it’s about working smarter. If you’re in the Webflow space, what’s one workflow hack you swear by? Share it below—I’d love to learn from you!

🚑 They thought they needed more staff. Turns out—they just needed a better system. When a healthcare organization I worked with faced 2+ hour wait times in their outpatient clinics, the first assumption was: "We’re understaffed." But after mapping the patient journey, we found the real culprits: • Delays in paperwork handoffs • Inefficient room turnover • Communication gaps between departments 💡 Instead of hiring more people, we streamlined workflows using simple Lean tools. ✅ Redundant steps were eliminated. ✅ Handoffs became smooth and reliable. ✅ Staff had the information they needed—before the delays happened. 🎯 The results? • 30% reduction in wait times within three months • 20% increase in patient satisfaction • Lower stress and higher productivity among staff 👉 Lesson learned: Operational excellence isn’t about working harder. It’s about designing systems that work better. 💬 Where in your organization could a smarter process—not more people—make the biggest difference? Share your thoughts in the comments! #HealthcareExcellence #OperationalExcellence #LeanHealthcare #ProcessImprovement #PatientExperience #HealthcareLeadership #HealthcareOperations #WorkflowOptimization #ContinuousImprovement #TheQualityCoachingCompany #JarvisGray

DOWNTIME: Specific Lean tools to eliminate each of the 8 Wastes (DOWNTIME): 1. Defects - Poka-Yoke (Error Proofing): Prevents mistakes before they happen (e.g., sensors, color-coding). -Root Cause Analysis (5 Whys, Fishbone Diagram): Identifies underlying causes of defects. - Statistical Process Control (SPC): Monitors production quality in real-time. 2. Overproduction - Just-in-Time (JIT): Produces only what is needed, reducing excess inventory. - Kanban System: A visual tool to control work-in-progress (WIP). - Takt Time: Aligns production rate with customer demand. 3. Waiting - Heijunka (Production Leveling): Balances workload to avoid bottlenecks. - Total Productive Maintenance (TPM): Reduces machine breakdowns. - Gemba Walks: Managers observe production areas to identify delays. 4. Non-Utilized Talent - Kaizen (Continuous Improvement): Encourages employee involvement in problem-solving. - Hoshin Kanri (Policy Deployment): Aligns employee goals with company strategy. - Cross-Training Programs: Develops employees' skills for flexibility. 5. Transportation - Value Stream Mapping (VSM): Identifies unnecessary movement in production. - Point-of-Use Storage (POUS): Keeps materials near workstations. - Factory Layout Optimization: Uses Lean principles to streamline movement. 6. Inventory - Pull System: Produces only based on actual demand. - ABC Analysis: Prioritizes inventory based on importance. - Vendor-Managed Inventory (VMI): Suppliers manage stock levels to reduce excess. 7. Motion - 5S (Sort, Set in Order, Shine, Standardize, Sustain): Organizes workplaces for efficiency. - Ergonomics Optimization: Reduces unnecessary movements and strain. - Standardized Work: Defines best practices to minimize movement. 8. Excess Processing - Lean Six Sigma: Eliminates non-value-added steps. - Standard Work Instructions: Ensures only necessary steps are followed. - Design for Manufacturability (DFM): Simplifies product design to avoid unnecessary steps.

“I’m always behind on admin work.” “Our practice feels chaotic, and patient care suffers.” “We’re doing everything manually, and it’s exhausting.” Sound familiar? Keep reading… 📌 The Real Problem Your workflow issues stem from: → No clear processes in place → Overreliance on manual tasks → Lack of technology to streamline operations 📌 The Solution Try out the STREAM Framework for smoother workflows: ✅ Simplify: Eliminate unnecessary steps Examples: – Reduce patient intake form from 5 pages to 1 – Save 2 hours a day by outsourcing non-core tasks ✅ Tech-Enable: Automate repetitive tasks Examples: – Use tools that automate your appointment scheduling and save you hours – Use an EHR system to improve patient care and reduce errors ✅ Refine: Optimize patient flow Examples: – Staggering appointments to cut patient wait times by 50% – Telehealth helps reduce no-shows and boosts efficiency ✅ Empower: Foster clear communication and accountability Examples: – Use communication tools for clarity – Implement daily 10-minute huddles for efficient teamwork ✅ Measure: Track and improve KPIs Examples: – Monitor key metrics for a thriving private practice – Track patient satisfaction to refine your services 📌 The Ultimate Outcome → You simplify processes → You automate where it matters → You boost patient satisfaction and staff productivity Smooth workflows = better patient care and higher profitability 💯 Have you optimized your practice workflow yet? 🤔 PS – Are you still stuck in old processes or ready to streamline your practice? ♻️ Repost to help more private practices thrive! #privatepractice #healthcare

Running your agency or online business like a game of whack-a-mole? Let’s fix that. The secret sauce to building a streamlined business is the Trigger → Action model. Miss this, and your processes will feel messier than your nephew’s smash cake party. Here’s the cold, hard truth: No one will ever care about your business as much as you do. So your job? Simplify. Streamline. Reduce errors. Translation: For every process, you need to nail down two things: 1. The Trigger – What kicks off the process? 2. The Action(s) – What happens next? Step by step. Let me give you an example. I was chatting with a client earlier this week, dissecting their onboarding process. It looked like a DIY furniture instruction manual – very chaotic: - create a statement of work - create a shared workspace - send an invoice - and about 8 other random tasks floating in limbo That kind of setup makes it impossible to automate, delegate, or even stay sane. What they really needed was a clean, logical flow… Something like this: 1. CRM stage updated to “Needs Contract” → Contract is created and sent 2. Contract signed → CRM updated → Invoice created and sent 3. Payment received → CRM updated → Onboarding Email sent See the difference? You’re not winging it anymore. You’re running a tight ship. This is why process maps are your new BFF. They force you to think in Trigger → Action mode, step by step, cutting out randomness. The less guesswork in your business, the more: - predictable - scalable - valuable it becomes Think of it like baking a cake: You follow the recipe (steps in order), and voilà – you get the result every time. But if you’re doing 47 things at once, in no particular order, hoping it all comes together? Yeah, that doesn’t scale. And you won’t have success delegating. So here’s the deal: If your processes feel like a tangled ball of yarn, start small. Create a process map. Or at least jot down a list of steps. Trigger → Action Happy Friday.

At Process Street, we’re always on the lookout for innovative methods to refine and enhance our approach to process management. Inspired by Elon Musk's 5 Step Design Process at SpaceX, we’ve adapted these groundbreaking principles to revolutionize how we manage and optimize processes with our customers. Here’s how we apply these steps: Rethink Requirements: Often, the initial requirements for a process might seem set in stone, but are they really the most efficient or necessary? We challenge and question every requirement, stripping back to what’s truly essential, ensuring we're not just replicating outdated practices. Eliminate Redundancies: In process optimization, less is often more. We aim to streamline by removing unnecessary steps and simplifying workflows. This not only speeds up execution but also reduces potential errors. Remember, if you’re not occasionally adding something back because it was missed, you’re probably not cutting enough. Simplify and Optimize: Before diving into optimization, we ensure the process itself is necessary and then make it as efficient as possible. This step is crucial; it’s not just about making a process faster but also smarter. Accelerate Cycle Times: With the leaner, smarter process in place, we focus on speed. How quickly can a task move from initiation to completion without sacrificing quality? This is where we push the boundaries, ensuring our customers’ processes are as agile as they are robust. Automate Strategically: Automation is powerful, but only when applied wisely. We integrate automation into processes that are already optimized manually to ensure they enhance productivity without introducing complexity. Applying these principles has allowed us to not just meet but exceed expectations, crafting bespoke, efficient workflows that drive business success. Whether redefining user onboarding or streamlining document approvals, our approach is about more than just incremental improvement; it’s about transformative change. If you’re looking to revamp your process management strategies, let’s connect! I’d love to share how these principles can be tailored to your business needs. #ProcessManagement #BusinessOptimization #ElonMusk #Innovation #ProcessStreet