Communicating During Project Conflicts

Most project managers think their job is keeping everyone happy. Wrong. Your job is to keep the project moving. Big difference. When conflict hits your project (and it will), here's what actually works... 𝐒𝐭𝐨𝐩 𝐭𝐫𝐲𝐢𝐧𝐠 𝐭𝐨 𝐛𝐞 𝐒𝐰𝐢𝐭𝐳𝐞𝐫𝐥𝐚𝐧𝐝. Don't sit in the middle hoping it resolves itself. It won't. Someone needs to make a call. That someone is you. 𝐆𝐞𝐭 𝐞𝐯𝐞𝐫𝐲𝐨𝐧𝐞 𝐢𝐧 𝐭𝐡𝐞 𝐬𝐚𝐦𝐞 𝐫𝐨𝐨𝐦. Slack wars and email chains make everything worse. Face-to-face (or video) forces people to act like adults. 𝐅𝐨𝐜𝐮𝐬 𝐨𝐧 𝐭𝐡𝐞 𝐩𝐫𝐨𝐣𝐞𝐜𝐭, 𝐧𝐨𝐭 𝐭𝐡𝐞 𝐩𝐞𝐫𝐬𝐨𝐧𝐚𝐥𝐢𝐭𝐢𝐞𝐬. "How does this help us ship on time?" beats "Who's right?" every single time. 𝐒𝐞𝐭 𝐚 𝐝𝐞𝐜𝐢𝐬𝐢𝐨𝐧 𝐝𝐞𝐚𝐝𝐥𝐢𝐧𝐞. Analysis paralysis kills momentum. Pick a direction. If it's wrong, you can pivot. If you do nothing, you're definitely wrong. 𝐃𝐨𝐜𝐮𝐦𝐞𝐧𝐭 𝐞𝐯𝐞𝐫𝐲𝐭𝐡𝐢𝐧𝐠 𝐚𝐧𝐝 𝐦𝐨𝐯𝐞 𝐨𝐧. Send out the decision. Explain the reasoning. End the discussion. The uncomfortable truth? Some people will be unhappy with your decision. That's not your problem. Your problem is delivering results. Conflict isn't the enemy of good project management. Avoiding it is.

WHEN TEMPERS FLARE, YOU'RE LOCKED IN A STALEMATE, OR A MULTI MILLION DOLLAR DEAL IS ON THE LINE, EFFECTIVE COMMUNICATION IS THE KEY TO TURNING IT AROUND. The right communication framework fosters understanding, strengthens relationships, and drives powerful results within your team. Both personally and professionally, effective communication is key to successful teamwork, conflict resolution, and collaboration. From construction to finance, from fashion to family offices, my high performance clients master the skills to navigate the toughest conversations and transform them into their biggest breakthroughs. And here’s how you can do it too: 1. FRAME THE POSITIVE INTENTION: Start with shared goals. Establish a shared purpose to align your conversation positively and maintain the focus on optimal outcomes. ➡️”We both want [a positive, uplifting relationship].” “This is about us being [happier, more productive].” A positive start encourages cooperation and a safe space for communication. 2. DESCRIBE THE OBSERVABLE: Present facts without emotional interpretation. Focus on specific events or behaviors rather than feelings. ➡️ “When [specific event] happened, I saw [specific observation].” Stick to observable facts and avoid personal interpretations to keep the conversation neutral. 3. SHARE THE FEELING: Express your emotions without blame. Own your feelings without blaming others, and invite the other person to share theirs. ➡️“We both feel [emotion].” “I feel [emotion] about [situation].” Take ownership of your feelings. Express them without pointing fingers and encourage others to do the same. 4. REQUEST THEIR PERSPECTIVE: Invite input and collaboration. Ask for the other person’s perspective to gain insight into their viewpoint. ➡️“How did you see that?” “What did you observe?” Listen actively and be open to hearing the other person’s thoughts, fostering mutual understanding. 5. MAKE THE ASK WITH BENEFIT EXTENSIONS Propose mutually beneficial solutions: Offer choices that meet both parties' needs. ➡️ “If [action] occurs, we would feel [emotion] and [emotion].” “Here are two options that work for me…” Present two acceptable options to empower the other person to contribute to the solution. 6. WORK TOGETHER TO BUILD A CONSENSUS Collaborate on finding the best solution: Work together to determine the best course of action and express appreciation when a decision is made. ➡️ “I appreciate the thought you’ve put into this. I’m glad we agreed on [decision].” By applying my effective communication framework, you foster open, respectful communication that builds trust, enhances collaboration, and contributes to team success. And the great news is that you can use this both personally and professionally! I’m curious… ~When was a time that you needed this framework in your life? #future #communication #success

85% of employees experience workplace conflict. Imagine this: Two senior managers aren’t talking. Their teams feel the tension. A big deadline is approaching. The outcome? It’s not looking good. Master conflict resolution with these 4 frameworks: 1. Dual Concern Model for Conflict Resolution Pick the right approach: → Commanding (use power when necessary) → Collaborating (win-win solution) → Compromising (both give a little) → Avoiding (when a pause helps) → Accommodating (yield to maintain harmony) 2. Principled Negotiation     Focus on interests, not positions: → Separate people from the problem → Focus on interests → Brainstorm options → Use objective criteria     3. Nonviolent Communication     Speak without blame: → “I’m noticing…” (Observation) → “I’m feeling…” (Feelings) → “I would like…” (Needs) → “Would you…” (Requests) 4. The LEAPS Method     Build understanding: → Listen → Empathize → Ask → Paraphrase → Summarize For example, in the case of those two managers: You could meet with each manager one-on-one. Listen carefully. Ask clarifying questions. Understand their interests. Find the real issue, and the solution will follow. Great teams don’t avoid conflict. They master resolving it. ♻️ Find this valuable? Repost to help others. Follow me for posts on leadership, learning, and systems thinking. 📌 Want free PDFs of this and my top cheat sheets? You can find them here: https://lnkd.in/g2t-cU8P Hi 👋 I'm Vince, CEO of Sparkwise. We help teams rapidly build skills like this together with live group learning, available on demand. Check out our topic library: https://lnkd.in/gKbXp_Av

Dan and Todd? They used to be best friends. But things got messy, and now they can't stand each other. Dan's ready to move on, but Todd? Not so much. Problem is, they work on the same team you manage, and now Dan's knocking on your door, hoping you'll step in and fix things. Sure, you could tell them, "Just avoid each other and carry on." Sounds easy, right? Why make two people who aren't friends anymore work together if they don't want to? But here's the catch: avoiding this issue might be an easy short-term fix, but it's not a long-term solution that actually works. In most workplaces, people can't just steer clear of each other, especially if they need to interact on the daily. So instead of hoping it all blows over, try these steps to get Dan and Todd back on the same page professionally—even if the friendship ship has sailed. Step 1: Acknowledge the drama, privately. Don't cross your fingers and hope they'll magically "work it out." Have a quick, private chat with each of them to figure out what's going on. Listening to them (without playing favorites) shows them you're taking this seriously. Step 2: Shift the focus to work goals. The end game? You want them thinking about work, not their personal beef. Remind them that the team has goals, and their collaboration matters for everyone's success (including their own). Step 3: Set some ground rules. Lay down clear expectations for communication, respect, and behavior. They don't have to be besties, but they do need to keep it professional and act with respect. That way, everyone's on the same page. Step 4: If it's still tense, bring in a mediator. Sometimes a neutral third party can get things out in the open, defuse the tension, and help them both refocus on moving forward. Step 5: Keep an eye on things. Conflict resolution is never a "one and done." Check in now and then to make sure they're meeting expectations and catching any new issues early. Bonus step: Document everything. Keep records of your conversations and any actions taken. If Todd's behavior begins to impact the team or work quality, documentation will support any future action you might need to take. Bottom line: Telling them to avoid each other sounds easy, but it's not sustainable. By helping them work through this professionally, you're building a culture of respect and collaboration—and a stronger team all around.