10 Signs You Need A Virtual Assistant In Your Business

Are you wondering whether it’s time to hire a virtual assistant? If you’ve been juggling a million things in your business and life, you’re probably already feeling the strain. In this post, I’ll walk you through 10 clear signs that say, yes, it’s time to bring a VA into your world.

This is coming from someone who literally wrote the book on scaling yourself and your business with virtual assistants and AI (yes, it’s on Amazon now if you're curious!). So, let’s get into it.

1. Your Business Actually Works Let’s start with the basics: your business works. You’re getting paid—either really well or consistently. You’ve proven that people want what you’re offering. That’s your green light.

I’ve seen clients come to my VA agency, 2xYou, just a few months into their business, still figuring things out, and already looking to hire. And while the ambition is great, the truth is: hiring a VA before you’ve got a steady stream of income can hurt more than help. So if your business is making money in a repeatable way—whether through high-ticket services, recurring subscriptions, or reliable product sales—then you’re ready.

2. You’re Clocking 50+ Hours a Week If you’re regularly working more than 50 hours a week and you’ve already proven your business model, it’s time to reassess. That grind may have been necessary early on, but if it’s been a while and you’re still deep in the weeds, you need to offload.

Hiring a VA can help you go from 60-hour chaos to a manageable 30-40 hour week—and actually have a life again.

3. You’ve Got Recurring Tasks Got things that need doing daily, weekly, monthly? Think: email management, calendar coordination, customer service, basic reporting. These are exactly the kinds of tasks that should be handed off.

You’ve already built a rhythm in your business. Now it’s time to systematize and delegate.

4. Things Fall Apart Without You Let’s be real—when’s the last time you took a real day off?

If your business halts the moment you step away, you haven’t built a business—you’ve built yourself a job. A VA can help you shift from being in your business to actually running it. It won’t happen overnight (I talk about the process in my book, Scale You), but the goal is clear: build a system where things don’t crash the moment you log off.

5. Things Are Slipping Through the Cracks Missed emails. Overlooked tasks. Forgotten follow-ups. That’s what happens when you’re spread too thin. If things keep falling through the cracks, it’s a sign your systems—and your support—need help.

A VA can help you document your processes and build repeatable systems so your business runs smoother, with fewer dropped balls.

6. Everything Feels Loud When everything feels urgent, nothing is truly getting done.

If you’re constantly overwhelmed by a mountain of tasks and can’t even tell what’s actually important anymore, you’re in reactive mode. Delegating to a VA helps you cut through the noise and focus on what actually moves the needle—whether that’s running the business, growing it, or finally taking that long-overdue break.

7. You’ve Hit a Growth Ceiling Can’t seem to scale past 10 clients? 50 customers? You’ve hit a limit, and chances are, it’s you.

You’re the bottleneck. And the best way to break through is to free yourself up. Start passing off the things you shouldn’t be doing so you can focus on what only you can do—strategy, growth, vision.

8. You Need a Specialist (and You’re Not It) Let’s be real—we can’t be good at everything.

When I first started, I was editing my own YouTube videos. I could get by, but it definitely wasn’t my strength. My very first VA? A video editor. That one hire made a huge difference in my ability to create consistent, high-quality content across YouTube, LinkedIn, and other platforms.

If a task isn’t in your zone of genius, it’s time to delegate. A virtual assistant with the right skills can help you show up better, save time, and stay focused on what you do best.

9. You’re Experiencing High Turnover If you’ve already built a small team but people keep leaving every few months, something’s off. High turnover often points to a lack of structure or support.

Hiring a VA can help stabilize your team. Think of them as your operations buddy, a project manager who keeps things moving—and keeps your attention focused where it matters. My own assistant acts as that buffer, helping manage team communications while I stay in my zone.

10. You’re Reading This Let’s be honest: if you’re here, you’ve probably already Googled “Do I need a VA?” or watched a bunch of YouTube videos on the topic.

That’s your final sign.

Yes, you probably do need a virtual assistant. But don’t worry—I’ve got resources to help. From tons of videos on my channel to my book Scale You, you can start figuring out where to begin.

Pro tip: start with your 80/20—figure out the 20% of tasks only you can do (for me, it’s content creation and client discovery calls), and start delegating the rest.

Ready to Take the Next Step? Let us help you find the support your business really needs—starting with clarity.

📊 Take the 2-Minute Scale You Scorecard and see where you're spending time you should be delegating. 👉 2xYou.com/scorecard

Stop guessing. Start scaling smarter.