Top Tasks to Delegate to a Virtual Assistant and Free Up Your Time

Are you finally ready to offload some of that busywork?

In this post, I’ll walk you through the best types of tasks to delegate to a virtual assistant—especially when you're just starting out. These are the same principles I cover in more detail in my book Scale You, available now on Amazon.

Let’s dive in.

1. Repetitive and Routine Tasks

These are the easiest and most impactful to delegate.

Repetitive tasks happen on a fixed schedule—daily, weekly, monthly—and often include:

• Calendar and inbox management

• Social media scheduling

• Bookkeeping

• Admin work

Routine tasks are triggered by specific events, like:

• New client onboarding

• Welcome emails

• CRM updates after a booking

These don’t grow your business—but they do keep it running. Let your VA handle the maintenance so you can focus on scaling.

2. Communication and Correspondence

Let your VA triage messages from:

• Instagram, LinkedIn, Facebook

• Cold pitches

• General inquiries

Your VA can filter out the noise and escalate only the messages that truly require your attention.

3. Tasks Outside Your Skill Set

Just because you can do something doesn’t mean you should.

If you find yourself spending too much time on tasks you dislike—like bookkeeping, video editing, or data entry—it’s time to delegate.

4. Time-Consuming Research

From vetting leads to preparing internal reports, research eats up time. A good VA can handle:

• Background research on leads or partners

• Summarizing survey results

• Pulling performance data

You just get the summary and insights.

5. Content Management

If you’re producing content regularly, your VA can:

• Repurpose and schedule content

• Avoid repetition across platforms

• Use AI tools to keep your brand voice consistent

They don’t need to create new material—just help you maximize what you already have.

6. Building Systems

Don’t just delegate the task—build a repeatable system with your VA.

Have them document your processes so anyone can pick up the workflow later. This creates business continuity and saves training time down the line.

7. Testing Tools

Instead of testing 5 different CRMs or AI tools yourself, have your VA try them out. They’ll customize the workflow, evaluate ease of use, and give you a recommendation.

Bonus: They’ll be the ones using the tool every day anyway.

8. Personal Errands

Yes—your VA can handle personal tasks too:

• Sending gifts

• Ordering deliveries

• Coordinating with vendors while you’re traveling

With clear instructions and preferences, your VA can support both your business and life.

Final Thoughts

If you're unsure where to start, remember this:

🔥 Delegate anything repetitive. 🔥 Delegate anything you’re not the best at.

That’s how you scale your time, your systems, and your sanity.

Curious what you should delegate first?

Take our 2-Minute Scale You Scorecard and find out where you’re losing time—and how to get it back. 👉 2xYou.com/scorecard