SharePoint Premium vs AI Builder vs Teams Premium vs Microsoft 365 Copilot: My Detailed Comparison

As someone who’s been using Microsoft products for years, I often get asked about the differences between SharePoint Premium vs AI Builder vs Teams Premium vs Microsoft 365 Copilot. These tools are shaping how we work, automate tasks, collaborate, and leverage AI, but they each serve different purposes.

If you’re wondering which one you should be using, or if you need all of them—this guide is for you. Let me break it down based on my own experience and research.

What Is SharePoint Premium?

SharePoint Premium is Microsoft’s advanced offering for document management, content AI, and data governance. It builds on SharePoint Online but brings in AI-powered document processing, advanced security, and compliance features.

Key Features I Use:

• Document processing with AI (Syntex integration): Automates tagging, classification, and extraction of data from documents.
• Advanced eSignature integration: Supports approvals and workflows with signatures.
• Content lifecycle management helps in archiving and retention policies.
• A pay-as-you-go model for some features, like document processing.

For organizations with massive document libraries or strict compliance needs (like legal or healthcare sectors), SharePoint Premium is a game-changer. I’ve found it particularly helpful when managing large sets of contracts or regulated content.

I found that when moving to SharePoint Premium, it’s always better to get your content migrated cleanly first. Using something like the SysTools SharePoint Migration Tool can really simplify that phase before tapping into the premium AI capabilities.

What Is AI Builder?

AI Builder is a Power Platform feature that lets me create custom AI models for things like:

• Form processing
• Object detection
• Prediction
• Text classification

It’s more developer/admin-oriented but requires no coding skills, which is why I started using it for automating form data extraction.

How I Use It:

• Built an AI model to extract invoice details from PDFs and push them into a SharePoint list.
• Created sentiment analysis for survey results.
• Used prediction models to forecast sales leads.

If you use Power Automate or Power Apps, AI Builder supercharges those workflows with intelligence.

What Is Teams Premium?

If you use Microsoft Teams like I do every day, Teams Premium adds AI features and advanced meeting tools.

Key Benefits I’ve Experienced:

• AI-generated meeting recap: Summarizes what happened in meetings and gives action items.
• Branded meetings: Customizes the Teams experience with my company’s branding.
• Advanced webinar features: Makes hosting webinars professional with registration workflows.
• Intelligent meeting protection: Adds watermarking and end-to-end encryption for sensitive meetings.

I particularly love the AI meeting recap feature because it saves me hours of note-taking during brainstorming calls.

What Is Microsoft 365 Copilot?

Microsoft 365 Copilot is, in my opinion, the most exciting of them all. It integrates OpenAI’s GPT capabilities into Microsoft apps like Word, Excel, Outlook, and Teams.

How It Helps Me Daily:

• In Word: Drafts emails, reports, or blog posts like this one.
• In Excel: Analyzes data with plain-English prompts (e.g., “Summarize this dataset”).
• In Teams: Summarizes chat threads, generates meeting summaries.
• Outlook helps write polished emails fast.

This is true generative AI, and it’s changing how I work. It turns minutes of thinking into seconds of action.

SharePoint Premium vs AI Builder vs Teams Premium vs Microsoft 365 Copilot: Feature Comparison Table

Let me break it down with key points for each tool so you can quickly see how they stack up:

✅ SharePoint Premium

• Advanced document and content management.
• AI-powered document processing for tagging, extracting, and classifying content.
• Ideal for organizations with strict compliance needs and heavy document workflows.
• Helps automate and secure the content lifecycle with governance features.
• Pro Tip: I found that when moving to SharePoint Premium, it’s always better to get your content migrated cleanly first. Using something like the SysTools SharePoint Migration Tool can simplify that phase before tapping into the premium AI capabilities.

✅ AI Builder

• Part of the Power Platform (works with Power Automate and Power Apps).
• Let's me build custom AI models like form processing, prediction models, and text classification—without coding.
• Best for teams looking to inject AI into workflows or custom apps.
• I’ve used it for automating data extraction from forms into SharePoint and creating intelligent workflows.

✅ Teams Premium

• Adds AI features to Microsoft Teams, including AI-generated meeting recaps.
• Supports branded meeting experiences with company logos and backgrounds.
• Provides advanced security features like watermarking for sensitive meetings.
• Essential if you run a lot of virtual meetings or webinars like I do.

✅ Microsoft 365 Copilot

• Embeds AI directly into Word, Excel, PowerPoint, Outlook, and Teams.
• Helps draft content, analyze spreadsheets, summarize emails, and much more.
• Saves me hours of repetitive work by turning plain-English instructions into action.
• I use it every day to draft reports, clean up emails, and analyze data with natural language prompts.

Related article: SharePoint On Premise VS SharePoint Online

Which One Should You Use?

From my experience, it’s not about choosing one—it’s about combining them:

• Use SharePoint Premium if managing huge amounts of documents or if your industry requires compliance automation.
• Use AI Builder if you love building custom, intelligent workflows.
• Get Teams Premium if you spend hours in virtual meetings or run webinars.
• Go for Microsoft 365 Copilot if you want AI to assist in your everyday writing, data analysis, and communication tasks.

For me, Microsoft 365 Copilot + SharePoint Premium is the ideal combination for document-heavy work, while Teams Premium makes online collaboration smarter and more productive.

Final Thoughts

I’ve seen firsthand how leveraging these tools can cut down repetitive tasks, boost productivity, and help focus on creative, strategic work. If you’re already paying for Microsoft 365, exploring these SharePoint Premium vs AI Builder vs Teams Premium vs Microsoft 365 Copilot offerings is a no-brainer.

Let me know if you want help choosing the right plan or setting up automation—I’d love to share what worked for me.

FAQs

Q1. Can I use AI Builder without Power Automate or Power Apps?

Not effectively. AI Builder works best with Power Platform tools like Power Apps and Power Automate.

Q2. Is Microsoft 365 Copilot available for everyone?

As of now, it’s an add-on license for enterprise and business users. Check your Microsoft admin center for availability.

Q3. Does SharePoint Premium replace SharePoint Online?

No, it extends SharePoint Online with advanced AI and content governance features.