Time-on-Task Analysis

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Summary

Time-on-task analysis is a method used to measure how long users spend completing specific tasks, helping teams identify areas of delay and improve workflow or product design. By carefully tracking and analyzing task durations, businesses can make informed decisions that boost efficiency and user satisfaction.

  • Track specific actions: Regularly record how much time users or employees spend on each step of a process to uncover bottlenecks and streamline operations.
  • Review and adjust: Periodically analyze the collected data to spot inefficiencies, then make practical changes to improve overall productivity and user experience.
  • Monitor progress: Repeat time-on-task analysis every few months to measure the impact of your improvements and ensure continued growth.
Summarized by AI based on LinkedIn member posts
  • View profile for Bahareh Jozranjbar, PhD

    UX Researcher @ Perceptual User Experience Lab | Human-AI Interaction Researcher @ University of Arkansas at Little Rock

    8,426 followers

    As UX researchers, we often encounter a common challenge: deciding whether one design truly outperforms another. Maybe one version of an interface feels faster or looks cleaner. But how do we know if those differences are meaningful - or just the result of chance? To answer that, we turn to statistical comparisons. When comparing numeric metrics like task time or SUS scores, one of the first decisions is whether you’re working with the same users across both designs or two separate groups. If it's the same users, a paired t-test helps isolate the design effect by removing between-subject variability. For independent groups, a two-sample t-test is appropriate, though it requires more participants to detect small effects due to added variability. Binary outcomes like task success or conversion are another common case. If different users are tested on each version, a two-proportion z-test is suitable. But when the same users attempt tasks under both designs, McNemar’s test allows you to evaluate whether the observed success rates differ in a meaningful way. Task time data in UX is often skewed, which violates assumptions of normality. A good workaround is to log-transform the data before calculating confidence intervals, and then back-transform the results to interpret them on the original scale. It gives you a more reliable estimate of the typical time range without being overly influenced by outliers. Statistical significance is only part of the story. Once you establish that a difference is real, the next question is: how big is the difference? For continuous metrics, Cohen’s d is the most common effect size measure, helping you interpret results beyond p-values. For binary data, metrics like risk difference, risk ratio, and odds ratio offer insight into how much more likely users are to succeed or convert with one design over another. Before interpreting any test results, it’s also important to check a few assumptions: are your groups independent, are the data roughly normal (or corrected for skew), and are variances reasonably equal across groups? Fortunately, most statistical tests are fairly robust, especially when sample sizes are balanced. If you're working in R, I’ve included code in the carousel. This walkthrough follows the frequentist approach to comparing designs. I’ll also be sharing a follow-up soon on how to tackle the same questions using Bayesian methods.

  • View profile for Vitaly Friedman
    Vitaly Friedman Vitaly Friedman is an Influencer
    217,782 followers

    ✅ How To Run Task Analysis In UX (https://lnkd.in/e_s_TG3a), a practical step-by-step guide on how to study user goals, map user’s workflows, understand top tasks and then use them to inform and shape design decisions. Neatly put together by Thomas Stokes. 🚫 Good UX isn’t just high completion rates for top tasks. 🤔 Better: high accuracy, low task on time, high completion rates. ✅ Task analysis breaks down user tasks to understand user goals. ✅ Tasks are goal-oriented user actions (start → end point → success). ✅ Usually presented as a tree (hierarchical task-analysis diagram, HTA). ✅ First, collect data: users, what they try to do and how they do it. ✅ Refine your task list with stakeholders, then get users to vote. ✅ Translate each top task into goals, starting point and end point. ✅ Break down: user’s goal → sub-goals; sub-goal → single steps. ✅ For non-linear/circular steps: mark alternate paths as branches. ✅ Scrutinize every single step for errors, efficiency, opportunities. ✅ Attach design improvements as sticky notes to each step. 🚫 Don’t lose track in small tasks: come back to the big picture. Personally, I've been relying on top task analysis for years now, kindly introduced by Gerry McGovern. Of all the techniques to capture the essence of user experience, it’s a reliable way to do so. Bring it together with task completion rates and task completion times, and you have a reliable metric to track your UX performance over time. Once you identify 10–12 representative tasks and get them approved by stakeholders, we can track how well a product is performing over time. Refine the task wording and recruit the right participants. Then give these tasks to 15–18 actual users and track success rates, time on task and accuracy of input. That gives you an objective measure of success for your design efforts. And you can repeat it every 4–8 months, depending on velocity of the team. It’s remarkably easy to establish and run, but also has high visibility and impact — especially if it tracks the heart of what the product is about. Useful resources: Task Analysis: Support Users in Achieving Their Goals (attached image), by Maria Rosala https://lnkd.in/ePmARap3 What Really Matters: Focusing on Top Tasks, by Gerry McGovern https://lnkd.in/eWBXpCQp How To Make Sense Of Any Mess (free book), by Abby Covert https://lnkd.in/enxMMhMe How We Did It: Task Analysis (Case Study), by Jacob Filipp https://lnkd.in/edKYU6xE How To Optimize UX and Improve Task Efficiency, by Ella Webber https://lnkd.in/eKdKNtsR How to Conduct a Top Task Analysis, by Jeff Sauro https://lnkd.in/eqWp_RNG [continues in the comments below ↓]

  • View profile for Stanley Aroyame

    I help plants all over the globe implement strategies to stay reliable

    13,997 followers

    My Journey with Time Tracking by Task & Work Order Over the years in maintenance planning, I've discovered that the secret sauce to truly optimizing resources lies in detailed time tracking. Let me share a bit of my personal experience: Time Tracking by Task Early in my career in Maintenance Management, I started tracking every minute of our maintenance tasks. I quickly noticed that certain routine tasks were consistently taking longer than expected. For example, one recurring task—retrieving and setting up tools—was eating up more time than anticipated. By analyzing the data, we pinpointed this inefficiency and re-organized our tool storage system. The result? A significant reduction in wasted minutes and improved overall productivity. Time Tracking by Work Order On the other hand, tracking time on a work order basis offered me a panoramic view of our maintenance operations. I recall a project where multiple work orders were delayed due to waiting for parts. When we compiled and reviewed the data, it became clear that a small hiccup in our parts management was causing a domino effect. With these insights, we restructured our inventory process, leading to smoother operations and fewer delays. The Big Picture Combining both tracking methods has been transformative: - Data-Driven Scheduling: We now craft realistic, achievable schedules that truly reflect the ground reality. - Balanced Workloads: By spotting bottlenecks early, I could ensure that no team member was overburdened. - Continuous Improvement: Every piece of data is a stepping stone toward refining our processes. My Call to You How are you leveraging time tracking to optimize your maintenance operations? What insights have you gained from tracking by task or work order? If this resonates with you, please hit like, share your experiences in the comments, and follow me for more insights on operational excellence and resource management. Let's learn and grow together! #MaintenanceManagement #TimeTracking #OperationalExcellence #ResourceOptimization #ContinuousImprovement

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