Allocation procedures display guidelines for KIBS-KW
- 1. ALLOCATION PROCEDURES & DISPLAY GUIDELINES EFFECTIVE APRIL 1, 2016
- 2. The followingAllocationProceduresand Display guidelinesare providedto guide you in preparing for the show. BROADCASTITKW.COM/EVENTS will retain the right, at its sole discretion,to allocate exhibitspacebasedon the best interestof each show.The seniority pointsystem shallguide BROADCASTITKW.COM/EVENTS decisions,butis not the sole factor in determiningexhibitspaceallocation. BROADCASTITKW.COM/EVENTS willinterpretthe proceduresand guidelines in this bookletto produce the bestpossibleshow for all exhibitors. BROADCASTITKW.COM/EVENTS Show Seniority Points and BROADCASTITKW.COM/EVENTS Membership Seniority Points BROADCASTITKW.COM/EVENTS shows seniority points are earnedby an Exhibitor’s participationin BROADCASTITKW.COM/EVENTS boatshowsand trade shows.BROADCASTITKW.COM/EVENTS membership points are earned based on years of membership in BROADCASTITKW.COM/EVENTS.Both show senioritypoints and membershippointsare benefits extendedto Exhibitors/Members by BROADCASTITKW.COM/EVENTS.These seniority points do not constitute property and are not assets owned by Exhibitors/Members.They may notbe transferred to anotherExhibitorwithoutthe approval ofBROADCASTITKW.COM/EVENTS BROADCASTITKW.COM/EVENTS ConsumerBoatShows/Trade Events Allocation Procedures Definition:An Exhibitoris an entity that purchasesspacein any BROADCASTITKW.COM/EVENTS boatshow or trade eventand has its own seniority
- 3. “track” in show records.The Exhibitormay be a corporation,corporatesubsidiary, person,partnership,organization,or other legal business.A MemberExhibitoris such an entity,which currently holds rightsof membershipin the BROADCASTITKW.COM/EVENTS,eitherunderits own name or as part of a larger entity. 1. ConsumerShows All Exhibitors willbe ranked in a Single-Tiered seniority listaccording to years of participation in a specific show.An exhibitorreceivesone pointfor each yearit has exhibited in the particularshow in question. The order of priority for the allocationof available space in Single-Tiered showsis: KuwaitInternationalboatshow a. Firstpriority goes to Exhibitorsthat have exhibitedin the prior year. b. Second priority goesto Members that have or have not previouslyexhibitedand have submitted an applicationincludingpaymentat least90 days prior to the show’s opening. c. Third priority goes to Non-MemberExhibitors thathave previouslyexhibited and have submitted an applicationincludingpaymentat least90 days prior to the show’s opening. d. Fourth Priority goes to Non-Membersthat have not previously exhibited. NOTE:“Prior” in the above refers to the immediatepreceding year;an Exhibitorwho drops out keeps theirpoints,but is not considereda “prior year”exhibitorwhen returning.
- 4. NOTE:In the allocationphases ofb) & c), space is allocatedbased onpreviousshow history and the date the application and paymentare received. NOTE:In allocationphased), space is allocated based on the date the applicationand paymentare received. 2. KuwaitinternationalBoatShow (KIBS) & BROADCASTITKW.COM/EVENTS All companieswill be allocatedspace through a Double-Tieredseniority list,which is a combination of show pointsand Memberpoints.An Exhibitoris awarded one pointfor each yearit has exhibited in the particularshow/tradeeventin question.Each Exhibitor receives one pointfor each consecutiveyearit has been a memberof BROADCAST The Double-Tiered allocation system is appliedto the followingshows/tradeevents: KuwaitInternationalBoatShow (K.I.B.S) Outdoorshow ETC. The order of priority for the allocationof available space in DoubleTieredshowsis: a. Firstpriority goes to MemberExhibitors thathave exhibited in the prioryear. b. Second priority goesto Members that have or have not previouslyexhibited and have submittedan application including paymentat least90 days priorto the show’s opening. c. Third priority goes to Non-MemberExhibitors thathave exhibited in the prior year.
- 5. d. Fourth priority goes to Non-Membersthat have or have not previously exhibited and have submittedan application includingpaymentat least90 days priorto the show’s opening. NOTE:“Prior” in the above refers to the immediatepreceding year;an Exhibitor who drops out keeps theirshow pointsbut is not considered a “prioryear” Exhibitorwhen returning. NOTE:In the allocationphaseb), space is allocated based on Memberand show seniority combined.In allocation phase c), space is allocated based on totalshow point accumulation.In allocationphased), space is allocated based on total show point accumulationand the date the application and paymentis received. NOTE:Space will notbe allocated withoutthe receiptof a signed applicationand payment. 3. AdditionalGuidelines a. Exhibitors History(its senioritypoints),is the mainstayof the BROADCASTITKW.COM/EVENTS allocation system.Each Exhibitorwillbe awarded one show pointfor each yearin whichan Exhibitorexhibitedat the show.An Exhibitor’s Show History record will be carefullymaintained by BROADCASTITKW.COM/EVENTS,and no trading of space,sharing of seniority points between commonly-ownedentities,or otherdeviations willbe permitted if the result,in the opinionof the BROADCASTITKW.COM/EVENTS is “leap frogging”by one Exhibitoroveranotherwith more points.
- 6. In the eventthat the Exhibitorshall cease conductingbusinessin the normal course,become insolvent,make a generalassignmentfor the benefitof creditors,sufferor permitthe appointmentof a receiverfor its business orassets or shallavailitselfof, or become subjectto, any proceedingunderthe Federal Bankruptcy Actor any other statute of any state relating to insolvencyor protectionof rights of creditors(‘Bankruptcyor FinancialReorganization”), then all show senioritypointsrelated to that Exhibitoror any Affiliates includedin such actionsare forfeited and may notbe resurrected at a later date. Should Exhibitor,its Affiliates orits successoremergefrom Bankruptcyor Financial Reorganization or otheractions stated above at a later date and wishes to exhibit in an BROADCASTITKW.COM/EVENTSshow,its seniority points begin at zero. Forfeited show senioritypointswill notbe reinstated. b. Show PointTies for renewingExhibitorswillbe broken based on the following criteria: 1. In the case of a pointtie between two or more Exhibitors,priority shallbe given to the Exhibitorwith the highestaveragesquare footage of space at that particularshow overthe preceding threecalendaryears. 2. If there is still a tie, the tie shall bebroken based on consecutive years exhibited. 3. If there is still a tie, priority shall be givento the exhibitorthathas submitted its applicationand depositon the earliestdate.
- 7. c. BROADCASTITKW.COM/EVENTS retains the right, at its discretion,to group like and related products,and to considerceiling and doorheights and other factors in planning exhibitareas in the bestinterestof each show.The seniority pointsystem shall notinterfere with such necessary managementdecisions. d. Exhibitionat a show in consecutive years isnot requiredto retain show points previouslyaccumulated(providedthat the Exhibitoris in compliance with all other guidelinesoutlined inthe rules and regulations). e. The seniority pointsystem shall be used for the purposeof upgradingExhibitors to new locationswithin a show,and for the purpose of increasing the size of an Exhibitor’s space,when such space becomes available for re-allocation among currentExhibitors.Generally,no displacementof current, individual Exhibitors shouldoccur.The senioritysystem will be “frozen”90 days priorto the show. Applications and requests for changes received fewerthan 90 days before the start of a show will be given priority based on the order in which they were received,withoutregard to membershipor seniority. f. Some showshave BROADCASTITKW.COM/EVENTS MemberOnly designated areas.Check yourcontractback for these shows/areas. 4. Dealer/Manufacturer Allocation 1. ManufacturersTurning Space Overto Dealers
- 8. a. In cases where a manufacturercontractsfor the space,they may voluntarilyturn the space overto their dealer,if the dealerhas been the only such dealerin that space for the previous 2 years or more. In such casesshow seniority points remain with the manufacturerand do not apply to future allocationfor the dealer. b. In cases where a manufacturercontracts forthe space and the space was worked by multipledealers,the space may notbe turned over. The space will be released and re-allocated accordingto the seniority pointsystem.If the individualdealerswish to apply forspace,theirown seniority points will determineallocationof their space and they will be consideredrenewing Exhibitors. 2. In cases where a manufacturerlosestheirability to exhibitin a space due to a changein boat linescarried ata dealership,and wishesto apply for space,theirown show seniority points will determine allocation of space and they will be considereda renewing Exhibitor.In the eventthe show area is underthe “freeze” policy,priority will be given to that manufacturer. 3. DealersTurning Space Overto Manufacturers a. In cases where a dealercontracts for the space,they may voluntarily turn the space overto theirmanufacturer,if the manufacturerhas been the only manufacturerrepresentedby the dealerin that space for the previous2 years or more.In such casesshow seniority points remainwith the dealerand do not apply to future allocation forthe manufacturer. b. In cases where a dealercontracts for space and that space was occupied by multiplemanufacturers that space may notbe turned over. The
- 9. space willbe released and re-allocated accordingto the seniority pointsystem.If one of the representedmanufacturers wishes to apply forspace,theirown seniority points willdeterminetheirallocation ofspace and they will be considered renewing Exhibitors. 5. Space “Freeze”Policy a. When a show has a higherdemand for space than is available,50% of all available space willbe offered to existing Exhibitors thathave requestedan increase. The remaining 50% of available space willbe offered to new companies thatwish to exhibitin the show and have submitted an applicationand payment.Space willbe allocated as described below in section5b. b. When an area of a show has a higherdemand for space than is available,a space “freeze”policywill be imposed.When a “freeze” policy isimposed: i. Available space will be divided equally—50%will beallocatedto those Exhibitors already inthe “frozen”show or areas requesting a space increaseand 50% will be allocated to those wishing to get in from the non-frozen areas. ii. Exhibitors being allocated new or additionalspacein a “frozen” show or area will receiveno more than: 100 sq. ft. if a booth;400 sq. ft. if linearbulk space;1,500 – 2,000 sq. ft. if bulk;or 2 slips ifin-water. Minorincreasesor decreasesin space due to a changein location will notbe consideredwhen applying the space “freeze”policy. iii.Exhibitors in the “frozen”show or area will be eligible for a space increase (provided space is available)only after waiting at leastfour years after
- 10. first entering the “frozen” area.Example:Exhibitorenters the “frozen”area in 2011,sits out 2012,2013,2014 and 2015 and is eligiblein 2016. iv. A maximum totalspacesize cap mayapplyin shows thatare “frozen”or have “frozen”areas. 6. Purchase of an Exhibitor Other Than Through or Out of Bankruptcy or Financial Reorganization In cases where one company(the “Purchaser”)buys the assets of a qualifying company (the “Seller”),the followingcriteriawillbe used to determinetransfer(if any) of the BROADCASTITKW.COM/EVENTS showseniority points,Memberpoints,and/or existing boatshow space by the Seller.If an Exhibiting company doesnot purchase space in any BROADCASTITKW.COM/EVENTS show and has notbeen a BROADCASTITKW.COM/EVENTS memberin good standing for five consecutive years,it will be consideredinactive,all show senioritypointswillbe forfeited and its ability to transfershow seniority points to a new ownershallterminate.Upon notificationto BROADCASTITKW.COM/EVENTS,Purchaserand Sellerwill be provided with documents neededto substantiate the transfer of any senioritypointsor boat show space. Sellerwillcomplete a “Certificate of Sale”document.This documentwill initiate the internal processand BROADCASTITKW.COM/EVENTS staff will notify Purchaser of optionsin a timelymanner.Purchasercan only exhibitnewlypurchased brands in
- 11. existing boatshow spacesonce all documentationhas been provided.For purposesof this section the following definitions willapply: QUALIFYINGCOMPANY is a companythat(i) is operating its business as a going concern atthe time of the proposed saleor during the twelve months preceding the sale and has not been subjectto or emerged from Bankruptcyor Financial Reorganization as definedin section3(a), (ii) if applicable,is current in its dues paymentto BROADCASTITKW.COM/EVENTS, (iii)has purchasedor occupiedspace in any BROADCASTITKW.COM/EVENTS show at any time duringthe five-yearperiod precedingthe proposedsale,and (iv) is not in defaultin paymentof any pastdue balance to BROADCASTITKW.COM/EVENTS at the time of the proposed sale. SUBSTANTIALLY ALLOF THE ASSETS – A sale of substantiallyall of the assets ofa company meansthe completeand final disposition ofall or substantially all of the assets that a companyhad at the time it last participatedin a BROADCASTITKW.COM/EVENTS show. A. The show seniority points cannotbe sold,sublet,given,assigned,or otherwisetransferred by a company,voluntarily orinvoluntarily.The show seniority points can only betransferred by a Qualifying Company as part of the sale of all or substantially all of its assets to the Purchaserand mustbe approved by BROADCASTITKW.COM/EVENTS. B. In the eventsubstantially all ofthe assets ofthe Sellerare sold,then,if the Seller’sseparatespaceis eliminatedand absorbed into the Purchaser’s,the seniority points of the Sellerare liquidated and cannotbe revived at a later date.
- 12. C. When the buyerand sellerhave seniority pointhistory,the new pointtotal of the Purchaserwill be determinedby the total years eithercompany accumulatedpoints,butno year will be counted twice. D. All show senioritypointsare tied to one of the three types of manufacturing Members (boats,engines or accessories)and may not be transferred from one type of Memberto another.If a Selleris a differenttype of Member,then as KuwaitEnvironmentPublicAuthority (EPA)rate membershipmustbe maintained bythe Sellerin order to exhibitthe productof the Purchaseras a Member.In such cases,pointsand space are not transferable to the other type of membership.The exception to this rule is a corporate merge/display. E. When an Exhibitorfiles for or becomes subjectto Bankruptcy orFinancial Reorganization as definedin section3(a), all show senioritypointsrelated to that Exhibitoror any Affiliatesincluded in such Bankruptcy or Financial Reorganization are forfeited and may not be resurrectedat a laterdate. If the Exhibitor,its Affiliates orits successoremergesfrom Bankruptcy orFinancial Reorganization protection at a later date, the forfeited seniority points willnot be reinstated. 7. International Companies A. Importers of boats and marineproducts are eligibleto join BROADCASTITKW.COM/EVENTS as the exclusive Kuwaitrepresentative ofa particularinternationalmanufacturer,or as a generalimportingagentas a BroadcastIT Member.However,such importers musthave an individualmembership in BROADCASTITKW.COM/EVENTS for each line represented ifthe particularlineis to receiveMembertreatmentat boatshows or trade events.Members joining as
- 13. “Representatives”or “Importing Agents”cannotuse that membership to apply to one or more imported productlines. b. If a country has a group exhibitin a BROADCASTITKW.COM/EVENTSshow or trade event,then the individualexhibitorwithin this group has the rightto accumulate points,which willbe consideredif and when that companydecidesto have a separateexhibitof its own. 8. MemberCompanies a. Any Memberis generallyentitled to applyfor show space,and no be rejected because of its productline.The exception to this would be semi-related product(this type of producthas an applicationto not only the marineindustry butto other industries:cars,homes, etc.) where the maximum allowableamounthas already been metfor that product.The reverse is not true; not all Exhibitors are eligiblefor membership. b. All MemberExhibitors includingAssociate Members enjoyMemberspace rates and seniority points.A Member-Exhibitormay display products for which itis not the Member(i.e., it is a dealer,distributor,or otherwise represents the productbeing displayed).However,if the exhibitis a single booth (10’x 10’ booth or smaller),such space costwill be chargedat the Non Member
- 14. rate if larger,space costwill be pro-rated according to the amountof Member/Non- Memberproduct,with a minimum billable space at75 sq .ft. for each category.In such cases Memberallocation priority,seniority,and spacerate do not apply to exhibit space notoccupiedby the Member’s own products orservices. c. Entitiesownedby a “Parent” Membercompanywhichmake a product pertainingto a differenttype of BROADCASTITKW.COM/EVENTSmembership,are not entitled to the membershipbenefits or seniority ofthe Parent in show matters. (Example:a boatcompanybegins to marketa newline ofelectronics and wants a show space.The new productline/entity startsout with no points and musttake separate membership to begin to accumulate Memberpoints.)The exception to this rule is a corporate merge/display. d. Members are entitledto the Member-ratefor space only ifdues are paid prior to December1st . New Members thatjoin BROADCASTITKW.COM/EVENTS between the dues deadline and opening day of the show will receivea full Memberdiscount. Exhibitor-Members dropping membership losetheirMemberbenefits.Points accumulatedby them during theirmembershipwillnot be considered when allocating space.TheseMemberpoints willbe maintained as history and willbe reinstatedonly if membership is reinstated within six months. 9. Common Ownershipof SeveralExhibitors
- 15. An Exhibitorcan create or absorb into its display any numberof “Brands.”A Brand is meantto includeany companyproductline,operatingdivision or subsidiary;the relationship is not the governing factor.The governing factoris that an Exhibitoris created or eliminated fora brand havinga separate identity butowned by a parent company. a. A joint venture,whetherbetween Members or between a Memberand a non- member,is a separate company and does notqualifyto use the Memberstatus of eitherparty. b. Dues payments from a Membercompanymustinclude the applicable dues based on sales,for all brands it owns whichpurchaseor expectto purchasespaceat BROADCASTITKW.COM/EVENTS shows/trade events at the Memberspace rate.Thus,Entity A, if it makesone paymentto cover dues of all a parent’s Memberbrands,mustcoverthe dues applicableto those brands, if those brands are to enjoy Memberbenefitsat shows. c. When an Exhibitorrequestsseparate spacefor a new brand which has a separate identity,or takes an existing brandand decidesit shouldhave a space of its own, that brand becomes an Exhibitor,beginsits own show points from zero and will not be treated as a prioryear Exhibitor.For Double-Tiered shows,the brand is attached to the Memberrecord,but with its own Memberpointsstarting at zero. d. When a parentcompanytakes a brand which is already exhibiting separately and eliminates thatbrand or absorbsit into the parent’s exhibit,the parent has the right to take over the space,butcannottransferit to anotherbrand.In such casesthe show
- 16. points are merged and cannotbe revived ata later date.A new show pointtotal will be determined by the totalyears eithercompany accumulated points,butno year will be counted twice.In a Double-Tieredshow,a new Memberpointtotal will also be determined. In a show,if, after eliminating or absorbing a brand into the parent companies’exhibit,the parentshould everdecideto separate again or sell off a brand, that brand would start its seniorityat zero. e. In a show,Memberpoints can go to both the Memberof record and its separate brandseach year.Show pointsgo only to the individualExhibitorof record and are specific to each show. f. Once a brand has established its own exhibitspace,all allocation procedures apply to that Exhibitoron the same basis aswith every otherExhibitor. g. An Exhibitormay in its space,presenta “sampling”of other products made by entitieswhichshare common ownershipunderthese guidelines: i. Total spacetaken up by such “sampled”products maynotexceed 20 percentof the total exhibitspace. ii. Only “static”displaysof the sampled products maybe displayedin the designated exhibitarea. iii.Boats displayed as “samples”musthave theirown exhibitspacein the same show. iv. The above applies to boats,engines,accessories,equipment,and services,but excepted are accessories,engines,and trailers whichare integral to and part of a boatdisplay ina boat area,and “slave”items,including logo’d merchandise.The intentof this rule is to demonstratethe diversity of a
- 17. company’sproductlines,but not to add additionalsalesspacefor those sampled products. 10. Display Props An exhibitormay exhibitproductsmarketedby anothermanufactureras a display prop such as an engine company using anothercompany’s boatsto display enginesat an in-watersetting.Exhibitorwill notdisplayany productwithoutthe endorsementor approval of the manufacturer. However,exhibitormusthave purchased exhibitspace underits name in the sameshow. 11. Corporate Displays/BrandConsolidation forExhibit Purposes Corporate Display refers to a company whose manufacturer’s different productsin different BROADCASTITKW.COM/EVENTSdivisions.Brand Consolidation refers to a company thatmanufacturers different products in the same BROADCASTITKW.COM/EVENTSdivisions.A parentcompany may choose to combineall of its brands into a corporate display with one seniority total.
- 18. a. In a brand consolidation,a company mayhave as many brandsof the parent company within its space(s)as it determines necessary based on the parents’ marketingplan. b. Brands may change from yearto yearand from show to show. c. Once the individual brand seniorityhas been absorbed,it cannotbe resurrected inthe future. d. Shouldthe parentcompanyeverdecideto separate again orsell thatbrand, that brand’s seniority wouldstart at zero. These rules apply to newlyacquiredbrands as wellas startup brands. 12. Compliance with KuwaitLaws Exhibitorrepresentsand warrants that all displayed products comply with all applicable Kuwait laws,regulationsand consentdecreeor other mandatoryrequirements,including any applicablesafety standards that may be issued by the KuwaitConsumerProtection Law (KCPL), and the emissionregulations issuedby the KUWAIT Environmental ProtectionAgency (EPA)(collectively the “Full Compliance
- 19. Representation”).Enforcementofficials from the KUWAIT ENVIRONMENT PUBLIC AUTHORITY (EPA)and other governmentalagencies(potentially including Kuwait Customs)will routinely inspectproducts at the show. If applicable products do notmeetthe KCPL safety standard orEPA emissionscompliance,they may notbe displayedin any BROADCASTITKW.COM/EVENTS show. Exhibitors agree to cooperate fully with and respond to any questions from any governmentofficialsat the show.Exhibitors agree thatneither the show parties (as defined in the exhibitorspacecontract)northe show is responsiblefor the enforcementof emissionsor safety regulations;and that none of the show parties northe show may be held responsible for any penalties,burdens or costs that are associatedwith or resultfrom the enforcementof environmental orsafety laws by appropriate officials. 13. No False or Misleading Statements Exhibitors representand warrantthat (in and around the show facility)they will not make any false or misleadingstatements or claims inprint,DisplayProps orally,or in any medium abouttheiror a competitor’s products (collectively the “Truthful AdvertisingRepresentation”). For example,An exhibitormayexhibit
- 20. products marketed by anothermanufactureras exhibitors will notadvertise displayedproducts as being “KUWAIT ENVIRONMENT PUBLIC AUTHORITY (EPA) ” or “meeting KUWAIT ENVIRONMENT PUBLIC AUTHORITY (EPA) standards”if these products havenotbeen certified to meetthe current, applicableKUWAIT ENVIRONMENTPUBLIC AUTHORITY (EPA)Control of emissionsfor propulsion marine enginesand vesselstandards. 14. Infringement Exhibitorrepresentsand warrants that any products or equipmentwhich Purposesit exhibits in the show:(i) are and will be original with exhibitor and will not incorporate any ideas,concepts,techniques,inventions, Corporate Display refers to a companywhosemanufacturer’s differentcreations,works,processes, designs ormethodsthat are owned by or productsin different BROADCASTITKW.COM/EVENTS divisions. licensed exclusivelyto any third party, and (ii) do not and will notinfringeupon or violate any patents,copyrights, trade secrets,Brand Consolidation refers to a company thatmanufacturers different trademarksor inventionsor any other intellectual marketing rights of products in the same BROADCASTITKW.COM/EVENTS divisions. any third party (collectively,the “InfringementRepresentation”). 15. IndividualExhibitors are Responsiblefor Enforcement
- 21. Exhibitors (not the show parties or the show)are responsible for enforcing (through the appropriate governmentalor authorizedofficials) any claimsagainstother exhibitors who are displaying productsthat allegedly violate their“Truthful Advertising Representation”(as set forth above initem #13 or their“infringementRepresentation”as set forth in item #14). For example,to remove an infringing product,an empowered governmentofficial should presenta court-orderthat clearlyand directly appliesto the displayed,infringingproduct. However,exhibitors recognizeand agree that the show (in its sole discretion)can require a manufacturerto remove from the show floor products thatclearlyand blatantlyviolate and breachthe “Infringement Representation”as set forth in item #12 above. 16. ConductBetween Exhibitors Exhibitors agree thatthey will notdisruptthe show by harassing otherexhibitors, or by disrupting otherexhibitors’ability to conductnormalbusinessactivity atthe show.In its sole discretion, BROADCASTITKW.COM/EVENTS may physically removefrom the exhibitor’sbooth spaceany person who is engaged in threatening,disruptive,or offensive behavior.
- 22. 17. Rules and Regulations BROADCASTITKW.COM/EVENTS shall havethe powerto adopt,amend, interpret,and enforce all show terms,rules and regulations with respectto the operation and conductof the Show,including butnot limitedto those regarding the kind,nature,and eligibilityof all exhibitors and exhibits at the Show and the marketingactivities of exhibitors with respectto the Show. 18. Non-CurrentProduct/Boats Boat exhibitors maydisplay upto 20% of new and unused previous model year boats in theirdisplay.A new boatis definedas a boatthat has not been registeredwith Kuwait. DisplayGuidelines These guidelinesand regulationsare intendedto provide a basis for the building and construction of exhibits at all BROADCASTITKW.COM/EVENTS Boat Shows.We encourage exhibitors to submitproposals for excitingand dynamic displayideas thatmay seem “outsidethe box” directlyto BROADCASTITKW.COM/EVENTS for approval.Each facility thathouses our shows has specific rules thatwe,as tenants of the building(s),mustadhere to. Pleaserefer to the back of your show contractand yourexhibitorkit for show specificguidelines.Each showmanageris aware of the rules for the specific
- 23. shows they manageand can therefore determineif yourdisplaysuggestion meets these rules. All bulk/openarea exhibitors or anyone planning a newly constructed, elaborate displaymustsubmita to-scaledrawing of theirexhibitto BROADCASTITKW.COM/EVENTS for approval.Pleaseadviseus if yourexhibit has not been altered sincelastyear;you may notneed to reapplyfor approval. Drawingsneed notbe professionallydone,butshould showa “birds-eye view”and an elevation of yourexhibitarea.Be sure to indicate the heights and widths of both productand display materials aswell as otherappropriate dimensions orplacements of equipment. This drawing shouldbe submittedno later than 60 days prior to show opening. Any varianceto accommodatecreativityor uniqueness of an exhibitmust first be approvedby BROADCASTITKW.COM/EVENTS . Productplacement, although subjectto BROADCASTITKW.COM/EVENTS review and approval,is not bound by the followingconfigurationguidelines.Shouldyou have any questionsaboutthese limitationsor positioningof product,pleasedo not hesitate to contact BROADCASTITKW.COM/EVENTS . Installation:
- 24. 1. Specific instructionsregardingloading in/out(i.e., dates,times,and directions, etc.) will be sentto each exhibitor,and mustbe strictly observed.Exhibitors will be billed for extra rigging servicesrequiredbecause of delays causedby unprepared exhibits,includingcarpetinstallation,lackof appropriate cradling equipment,etc.; lateness;or any special/unusualhandling of boats or equipment. Late exhibitors arrivingafter theirscheduledinstallation timecan be relocated to any location specified by BROADCASTITKW.COM/EVENTS or, if no alternative is available mayforfeittheirshow participationrights. 2. Exhibitors are required to complywith all laborpracticesand unionagreements in effect at the show site. 3. Any equipment,signs or display units providedby the show will notbecomethe property of the exhibitor. 4. No signs,walls,product,or any part of a display shallbe set up so as to block off or otherwise interfere with the view of any other display.Exhibits are limited to the space provided in the contract.Product,personnel and/ordisplaymaterial may not extend into the aislesor adjoining space (includingtrailertongues, wheels,stairs,stern drives,display/literature racks,etc.). 5. At some shows,all indoorexhibitsmustbe carpeted.Checkyourcontractor call BROADCASTITKW.COM/EVENTS for clarification. 6. Products maybe suspended from the ceiling in someshows;however, permissionof the show facilityand BROADCASTITKW.COM/EVENTS mustbe received in writing priorto show move-in. 7. Boats may be stacked,nested,stood erector on end only with prior BROADCASTITKW.COM/EVENTS approval. 8. Cradles mustarrive pre-assembled.Any boats,which,in the opinion of BROADCASTITKW.COM/EVENTS , have unacceptablecradling/boarding
- 25. equipment,will notbe handled.Boats may be exhibited on trailers,cradles, jacks,dollies,wood blocksor cradleswith wheels;on Styrofoam blocks with advance BROADCASTITKW.COM/EVENTS approval;but cinderblocksor any other modularblockingwillnotbe allowed. 9. Boats less than 26 feet musthave dollies orcradles with wheels to be handled by BROADCASTITKW.COM/EVENTS . 10. No damage of any nature may be done to booth structures or to any part of the exhibithall orshow grounds.Exhibitors willbe held responsible fordamages. No signs maybe placed oncolumnsor walls exceptwithin exhibitor’s space (building regulationspermitting).No nails orscrews maybe driven into the floor. Exhibitors are responsible for filling holes from tent stakes orfrom other structures notprovidedby BROADCASTITKW.COM/EVENTS , for removing tape from floors,and for removingcarpet,including whatever’s used to secure it. 11. No exhibitormay bring into the show any explosives,flares,gasoline, kerosene,acetone,LPG or other flammableor combustibles.No fuel may be stored in containers,boats,RV’s,or authorizedvehicles.All gas tanks musthave lockinggas caps or be taped closed.Batteriesmustbe disconnected from ignitionsystems. B. Construction: 1. All structures mustconform to Kuwaitfire, safety and buildingcodes,and are subjectto inspection.Ramps,platforms,and stairs musthave adequate handrails.All exhibitstructuresor components in excessof 12'0" musthave drawings available for inspectionby BROADCASTITKW.COM/EVENTS , facility management,the installation and dismantling contractorand/orgovernmental
- 26. authority before and duringthe time displayis being erected,exhibited or dismantled atthe show site. These drawings should includea signature or stamp of a reviewingstructuralengineerindicatingthat the structure design is properly engineered forits proposed use,and a signature is builtin compliancewith the detailsand specifications setforth on the drawings. 2. All decorationsor building materials mustbe flameproof,and an affidavitor certificate evidencing suchflameproofing mustbe availablefor potential inspectionby KuwaitFire Departmentrepresentatives.Open flames ofany sort are prohibited. 3. All electrical wiring and equipmentmustmeetappropriate municipal/governmentalelectricalcodes. 4. Exhibitors are required to finishand decorate any unfinishedpartitions,walls or backs of signs,whichare visible to the public.Two-sidedidentificationsigns along the back wall of an exhibitthatdetract from the adjoiningexhibitmustbe removed or coveredup.Exposedexhibitback walls willbe draped or finished at exhibitor’s expense. C. Standard Booth Exhibits: D. PerimeterWall Exhibits:
- 27. Standard booth or bulk exhibits locatedon the outer perimeterwallof the exhibit floor. Height:Exhibitback walls mayrise continuously to a maximum heightpermitted by buildingceiling(s),(with BROADCASTITKW.COM/EVENTS approval)but nothingmay be attached directlyto walls. Depth:All displayfixtures over4'0" in heightand placed within 10 lineal feetof an adjoining exhibit,mustbe confined to that area of the exhibitor’s space thatis within 4'0" of the black line (towers included). E. Peninsula: An exhibitspaceopen on three sidesthat has a neighboringexhibitoror wall on the fourth side. Height:Exhibitfixtures,componentsand identification signswillbe permittedalongthe following guidelines(hall construction and space sizepermitting): No wall/walled structuremay be positionedalong space edge.Any wallsmustbe setat least10'0" from any aisle(s).
- 28. Displayfixtures placed within 10 lineal feetof an adjoining aislemustnotexceed 4'0"in height.Display fixturesplacedwithin20 linealfeetof an adjoining aisle mustnot exceed8'0" in height.Display fixturesplaced morethan 20 lineal feetfrom an adjoining aisle mustnotexceed 16'0"in height. In PENINSULAS,back wallstructures (hardwall or drapery)willbe permitted with BROADCASTITKW.COM/EVENTS approval;but, mustafford 10'0" of unobstructedview on eitherside of the exhibit/wall.Any variance requiresthe mutual(written)agreementof the exhibitorssharing the common line,and is subjectto annualreview ofboth parties and BROADCASTITKW.COM/EVENTS . It is also each exhibitor’s responsibility to drape or finish exposed/unfinished portions ofback wall(s). NOTE:This rule may be waived by BROADCASTITKW.COM/EVENTS in certain cases where the back wall is on the perimeterof the displayarea (advance approval required). F. Island Exhibits: An island exhibitis a space that is open on all four sides. In MULTI-STORY EXHIBITS,regardlessof whetherpeople willoccupy the upperarea or not, the exhibitormusthave drawingsavailablefor submission to BROADCASTITKW.COM/EVENTS , the installation and dismantling contractor,and
- 29. governmentalauthority duringthe time the exhibitis being erected,exhibitedand dismantled atthe show site that includea signature or stamp ofa reviewing structural engineering indicating thatthe structure designis properly engineeredfor its proposed use.Also required is a signature of an authorizedofficialof the exhibitbuilding company indicating thatthe structure is builtin compliance with the details and specificationssetforth on the drawing.Signs mustalso be posted indicatingthe maximum numberof people the structure will accommodate. NOTE:Peninsulabooths are normally “faced”towards the cross aisle.Any “backside” portion of the exhibitor’sbooth that is visiblemustbe finished atthe exhibitor’s expense and mustnot carry identification signsor other copy that would detractfrom the adjoiningexhibit. Exhibitors are cautioned wheninstallinga displaywith a ceilingor secondlevelto check with the Kuwaitfire departmentto ensure that theirdisplay meets with the necessaryfire safety precautionsinvolving smokealarms,fire extinguishers,sprinkler systems,etc. G. LinearBulk Exhibits:
- 30. One or more oversizedunits (20' x 20', 25' x 30', etc.) in a straightline. Height:Exhibitfixtures,components and identificationsignswillbe permittedalongthe following guidelines(hall construction and space sizepermitting):No wall/walled structure may be positioned alongspace edge.Any walls mustbe set at least10'0" from any aisle(s).Display fixturesplacedwithin10 linealfeetof an adjoiningaisle must not exceed 4'0" in height.Displayfixtures placed morethan 10 lineal feetfrom an adjoining aisle mustnotexceed 8'0" in height(with the exception oftowers).Double- sided signs are notpermitted if they are abutting a neighboringexhibit,eitherthe back wall or sidewall.If they are free standingor hung in the middle of the exhibit,they are acceptable. H. Towers:A free-standingexhibits componentthat is used only in bulk spacesfor identification and display purposes. Towers are permitted atan overall size of 3'0" x 3'0" (column),and to a maximum heightof 16 feet. They may be positioned along space edge(s);however,any additionalexhibitstructuresor componentsmustbe set at least10'0" from tower(s).
- 31. Exhibitors musthave drawingsavailablefor submission to BROADCASTITKW.COM/EVENTS , the installation and dismantling contractorand governmentalauthority duringthe time the tower is beingerected,exhibited and dismantled atthe show site. Drawings mustinclude a signatureor stamp of a reviewing structural engineerindicating thatthe structure design isproperly engineered,and a signature of an authorizedofficialof the exhibitbuilding company indicating thatthe structure is builtin compliancewith the detailsand specifications setforth on the drawing. ClosingRooms: Three or four-sided exhibitcomponentused to obtain privacy forconferences or business transactions. STANDARD BOOTH space closing rooms mustbe at least10'0" from an adjoining exhibit.Closing room wallswillbe permittedup to a heightof 8'0" with an additional 2'0" for signs/logos.Logos or other graphicsmay notbe placedon walls,so as not to obstructsightlines.Walls maybe solid construction for a heightof 4'0" only,the remaining4'0" mustbe of a clearPlexiglas (a 10% tint is allowed).Dark or smoked
- 32. Plexiglas walls are prohibited.BULK spaceclosing rooms (i.e.peninsulasand islands) mustconform to the display regulationsfor these exhibits. J. Hanging Signs: An exhibitcomponentsuspendedabovean exhibit(standard booths excepted)for the purpose ofdisplaying graphicsor identification. Hanging signs,bannersand graphics are onlyallowed (buildingdesign permitting)over bulk spaceexhibits (i.e.,islands,peninsulasor some perimeterwall exhibits).Hanging signs are prohibitedin standard (linear)booth Spaces.Signs maynotcontain orallude to discounts or prices.Signs in a manufacturer’s displaywillnotbe permittedto refer to anothermanufacturerexcept(with BROADCASTITKW.COM/EVENTS’s approval)for componentidentification purposes. Inflatable signs or forced air or helium balloonsfor identificationpurposesmustbe approved in advance by BROADCASTITKW.COM/EVENTSdue to variancesin facility requirements.Balloonsin outdoor,bulk area exhibits mustbe securely fastenedto the ground or a boat,and positionedso as not to presenthazard.Helium balloons are not to be handedoutto show visitors. Size:The physical hangingsign measurementcannotexceed 10'0"in height.The total sign length cannotexceed50% of the correspondingside dimension of the space.For
- 33. example,a sign a hung alonga 100'0" sidelinemay notexceed50'0" in length and 10'0”in height.Horizontalbanners mustcomplywith the above limitations.The overall acceptable dimensionsfor vertical banners are 4'0" x 20'0" (hall construction permitting).This variance is due to the fact that a verticalbannerspans a smallerarea, and should nothinderviewingotherexhibits and signs. Height:Signsmustbe hung at a heightdetermined by hall construction. This heightlimitwillbe noted in the exhibitorkit. Placement:Signs are to be positioned so as not to hang over/into neighboring exhibits or aisles. K. Canopies,Umbrellas,Ceilings & Headers: An exhibitcomponentsupported overan exhibitor’s space. Height:Falseceilings,canopies,headers and umbrellasare permittedto a heightthat corresponds to the heightregulations for the exhibitcomponentof which they are a part; however,that area between 1 Meter and 2 meters high mustremain openand free of obstruction. Depth:Canopiesmay extend outto the aisle line and up to the booth line on eitherside of an exhibitor’s space providing thatthe supportstructure will notexceed3'0" in width when placed within 10 lineal feetof an adjoining exhibitand notconfinedto that area of the exhibitor’sspace,which isat least5’0” from the aisleline.
- 34. L. Static Displays: No new-boatdisplays are permitted in booth areas.Boatmanufacturers and dealers may only exhibitin bulk display space,and are prohibited from buyingbooth spacefor “static”displays.The followingexceptions are allowable: Concepts notyet in production. Brokeragedisplay boards. Boat Builderswho are definedas custom builders as determined by BROADCASTITKW.COM/EVENTS. Sold out shows.
- 35. M.Vehicles on Display: The BROADCASTITKW.COM/EVENTS ShowsCommittee policy specificallyprohibits any literature,signs,salesstaff and financial consideration from the vehicle supplier, manufacturers ortheirdealers.Any proposal for the displayof an automobile,truck,or other vehiclemustbe presented to BROADCASTITKW.COM/EVENTSfor approvalfor considerationat least8 weeks in advance of the show.Some facilitieshave exclusive sponsorship agreements that may prohibitthe display ofautomotive vehicles. N. Demonstrations: Any part of the exhibitor’s presentation involving the interactionof exhibitpersonnel and their audience throughdemonstrations,corporate presentations,or sampling. Demonstration areas mustbe organizedwithinthe exhibitor’s space so as not to interfere with any aisle traffic.Samplingor demonstrationtablesmustbe placeda minimum of 1 METER from the aisleline.Should spectatorsor samplers interfere with the normaltraffic flow in the aisleor overflow into neighboring exhibits, BROADCASTITKW.COM/EVENTS willhave no alternative butto requestthat the presentation or sampling be stoppedor the exhibitrearranged to containthe spectators or samplers within the exhibitspace. O. AdditionalDisplay Information: 1. Any bow thrusterfeatures on a boat mustbe disengagedwhile on display. 2. Signs usedwithinan exhibitspaceshould be produced in a professional manner.
- 36. 3. Dimensions ofall exhibitarea are believed to be accurately stated on the floor plans.If there is a discrepancyor KuwaitEnvironmentPublic Authority(EPA) error, BROADCASTITKW.COM/EVENTS will attemptto correctthe situation once it is broughtto our attention. 4. Facility lightingmay notilluminate all areas evenlyand effectively. BROADCASTITKW.COM/EVENTS assumes no responsibility for providing additionallighting.If available,Exhibitormay orderadditional lighting at its expense (see ExhibitorKit). 5. BROADCASTITKW.COM/EVENTS assumesno responsibility fortemperature levels at any time. Sound: Noise levels from demonstrations or sound systems mustbe kept to a minimum so as not to interfere with other exhibitors on a continualbasis. BROADCASTITKW.COM/EVENTS willmake finaldecision on volumelevelsand frequency. Safety: All productdemonstrations involving any movingand potentially hazardousmachines,displayor parts, mustbe approvedin advance by BROADCASTITKW.COM/EVENTS at least45 days in advanceof the show opening.
- 37. P. Characterof Exhibits: 1. BROADCASTITKW.COM/EVENTS encouragesthe use of creative,innovative exhibits;however, BROADCASTITKW.COM/EVENTS does reserve the rightto declineor prohibitany activity, exhibitor componentwhich,in its opinion,is either not suitable or not contractually permitted in the show.This reservation concerns persons,objects,decorations,conduct,printedmatter,advertising,souvenirs, catalogues,and all other itemsthat affect the characterof the show. 2. Exhibits mustbe set up and staffed during all open hoursof the show.Exhibit removal priorto the final day’s closeof the show is strictly forbidden.Exhibitors that do not comply with these regulations will notbe offered renewal of their space in the following year’s show. 3. Exhibitors have the right to distributetheircataloguesand otherapprovedprinted matter(i.e. only informationrelated to itemsdisplayed),but only withintheir space(s),not in the aisles or lobby.
- 38. 4. Exhibitors are not permitted to use or distributeany sale device(s)which contributes to an annoyingatmosphere,someof which mayinclude public address systems,raised dais,stage-type lighting,flashing lights,beacons,loud machinery,helium balloons,ribbons,inflated signs,alarms,horns,bells (whether part of boat equipmentor separate components),etc. If you are consideringone of these elements inyourexhibit,pleasecontact BROADCASTITKW.COM/EVENTS for approval. 5. Video or audio equipmentis permitted,butmustbe operated so as not to create a disturbance. 6. Drawings,guessing gamesand prize contests of any kind sponsored by individualexhibitors are subjectto the priorapprovalof BROADCASTITKW.COM/EVENTS,and mustalsoadhere to locallottery laws. 7. No food may be served on the show floor withoutthe consentof BROADCASTITKW.COM/EVENTS and the facilityconcessionaire. 8. On Aisles,exhibitors who occupy both sidesand the aisleend may dress that area with carpet,banners,or tents, etc. A banneracross the Aisleswill notbe allowed ifthere are other exhibitsbeyond it. Exhibitormay carpeta dock section,or put up a tent if he controls both sides,or if his neighboracross the Aisle agrees. 9. BROADCASTITKW.COM/EVENTS will arrangefor the sweepingof aisles,but exhibitors must,at theirown expense,keep theirspace clean:boats dusted,carpet vacuumed;and exhibitsin good order.
- 39. 10. Exhibits are required to maintainthe nauticalor outdoorthemeof the show and shouldbe set up in a professionalmannerso as not to relay a “flea market” atmosphere.Exhibitspaces should be invitingto attendees,free of clutterand garbage.Boxes maynot be visibly stored within the displayand should be stored underskirted tables or behindpartitions. 11. All products offered for display mustbe deemed acceptableby BROADCASTITKW.COM/EVENTS.If itemsfor display include both marine product and items thatcan apply to non-marine use,the boatingor outdoorproductmustbe the prominently featured item in the display. **Partial contentborrowed courtesy of the InternationalAssociation of Exhibitionand Events.**