Agile Portfolio Management in Action
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The document presents an overview of agile portfolio management, emphasizing its importance for making informed investment decisions, delivering projects faster, and ensuring business value. It outlines key principles of agile portfolio management and discusses the tools and techniques necessary for encouraging resource agility and maintaining transparency. Additionally, it highlights considerations and common misconceptions regarding the implementation of agile practices within an organization.
Agile Portfolio Management in Action
- 1. www.KeyedIn.com © 2020 KeyedIn Solutions. All Rights Reserved. 1 AGILE PORTFOLIO MANAGEMENT IN ACTION Grow your Agile maturity with KeyedIn MATT MULDOON | March 11, 2020
- 2. www.KeyedIn.com © 2020 KeyedIn Solutions. All Rights Reserved. 2 TODAY’S PRESENTER Chief Product Officer @ KeyedIn • Experienced SaaS product strategy and management leader • Executive roles at Sage, Clear Business Outcome, and prior to that spent 10 years at Epicor Software among other roles • Specialty in finance and accounting Matt Muldoon
- 3. www.KeyedIn.com © 2020 KeyedIn Solutions. All Rights Reserved. 3 Why Agile Portfolio Management Cautions and Considerations (Common Sense) Agile Manifesto for the PMO Implementing Agile in the PMO – 4 Key Areas Today’s Agenda Key Takeaways / Q&A
- 4. www.KeyedIn.com © 2020 KeyedIn Solutions. All Rights Reserved. 4 1. The high cost of making the wrong investments – Which way to go? 2. The need to deliver faster – Keeping up or staying ahead? 3. The urgency to create business value – What are we working on vs. why are we working on it? THE NEED FOR AGILE PORTFOLIO MANAGEMENT
- 5. www.KeyedIn.com © 2020 KeyedIn Solutions. All Rights Reserved. 5 Agile Project Management delivers projects better and faster. Agile Portfolio Management delivers the right projects. Agile Portfolio Management focuses on the right TEAMS and provides resource agility. Agile Portfolio Management ensures a prioritized backlog and accounts for all project types. Isn’t this just glorified Agile Project Management? Agile Project Management focuses on the right people for the right projects. Agile Project Management reduces risk and prioritizes stakeholder satisfaction.
- 6. www.KeyedIn.com © 2020 KeyedIn Solutions. All Rights Reserved. 6 The Agile Manifesto – Portfolio Edition Agile Portfolio Management Principle #7: Not everything should be agile. 1. 2. 3. 4. 5. Agile Portfolio Management Principle #1: Deliver products, not projects. Agile Portfolio Management Principle #2: Embrace change Agile Portfolio Management Principle #3: Be customer-obsessed. Agile Portfolio Management Principle #4: Be a strategic partner, not a shared resource. Agile Portfolio Management Principle #5: Make decisions quicker, deliver faster. Agile Portfolio Management Principle #6: Focus on continuous improvement.6. 7.
- 7. www.KeyedIn.com © 2020 KeyedIn Solutions. All Rights Reserved. 7 Agile Team Resourcing Managing resources in an Agile method ensures all parties are deployed to the right work. This includes assigning and monitoring a team the same as an individual, regardless of time spent Kanban & Workflow It’s less about how you get things done and more about what you get done – but having the right tools to help you manage it all will make a big difference. Workflow models and Portfolio-level Kanban ensure workflows are succinct and streamlined. Dashboards & Reports Track milestones and progress. Communicate information to leadership. 100s of out of the box widgets and pre-built reports allow for any level of reporting your business requires. Prioritized Backlog Keeping a log of all requests and intake, understanding constraints and focusing effort to the areas that make the biggest impact while not neglecting the work that needs to get done Implementing Agile The 4 key areas
- 8. www.KeyedIn.com © 2020 KeyedIn Solutions. All Rights Reserved. 8 What is it? Why is it important? AGILE TEAM RESOURCING ü Assign teams rather than individuals ü Increase accountability ü Reduce reliance on hourly tracking
- 9. www.KeyedIn.com © 2020 KeyedIn Solutions. All Rights Reserved. 9 What does your workflow look like? ADVANCED KANBAN & WORKFLOW ü Only as much process as necessary ü Don’t lose governance when increasing agility ü Visualize and manage the impact of change
- 10. www.KeyedIn.com © 2020 KeyedIn Solutions. All Rights Reserved. 10 Transparency is critical. DASHBOARDS & REPORTING ü Keep stakeholders and customers informed ü Reduce risk ü Identify red flags early and often
- 11. www.KeyedIn.com © 2020 KeyedIn Solutions. All Rights Reserved. 11 We all have one. Now let’s make it useful. USE THE BACKLOG ü Always be working on the right projects ü Have resources delivering the highest value work ü Confidently answer ”what’s the status”
- 12. www.KeyedIn.com © 2020 KeyedIn Solutions. All Rights Reserved. 12 • Native Reporting within the product to ensure everyone has the same info • Reporting API to include data from other systems and centralize information • Software Intelligence with CAST Turn Quickly • Resource Visibility & Assignments to ensure most valuable assets are deployed effectively • Integrated Resource Lifecycle Management • Advanced Kanban & Workflow Management • Benefits Tracking Deliver Faster • Product Focused PPM that emphasizes managing projects as products • Portfolio Analysis to ensure you are investing in the right areas • Capacity Planning to ensure you can deliver Place the Right Bets Agile Features for the PMO The benefits are clear
- 13. www.KeyedIn.com © 2020 KeyedIn Solutions. All Rights Reserved. 13 ü Our team is starting to prioritize projects based on value-based scoring ü We are moving to an ePMO model and want to increase our organizational agility ü We are undergoing a digital transformation initiative and need to keep pace with change ü We approach solution design with a deep understanding of the end customer’s needs ü We continually improve solutions based on usage data analytics How do I know I’m ready? Indicators Agile is the next step for your organization https://go.keyedin.com/projects/report/forrester/agile-organizations-need-modern-governance-structures
- 14. www.KeyedIn.com © 2020 KeyedIn Solutions. All Rights Reserved. 14 A Word of Caution / Common Sense Considerations when proceeding X Agile Portfolio Management is not an excuse not to plan. X X Without a business driver, Agile Portfolio Management is likely a bigger transition than benefit. Agile Portfolio Management will not replace traditional Governance. X Agile Portfolio Management is not the same as Agile Project Management X Adopting Agile as a practice is a continuum, not an end state
- 15. www.KeyedIn.com © 2020 KeyedIn Solutions. All Rights Reserved. 15 Key Takeaways Agile Portfolio Management in KeyedIn Form This methodology and practice isn’t for everyone – and it is not our only solution. But we believe this is where the future of the PMO is going Agile Portfolio Management means you will be empowered to place the right bets, turn quickly & deliver faster KeyedIn is committed to helping our customers achieve Agile Portfolio Management in order to realize these 3 key benefits There are four areas of our product that support these outcomes today; with more being developed everyday
- 16. www.KeyedIn.com © 2020 KeyedIn Solutions. All Rights Reserved. 16 CEO - LAURI KLAUS • Founded in 2011 • HQ is in Minneapolis, MN; offices in Manchester, UK, San Francisco, CA • Serving 500+ global customers; 1 million users; NPS score: 9/10 • 2019 Gartner Peer Insight Customer Choice Speed of Reporting IMPROVEMENT 50% Forecast Accuracy INCREASE 60% Project Management Cost SAVINGS 50%
- 17. www.KeyedIn.com © 2020 KeyedIn Solutions. All Rights Reserved. 17 Upcoming Events Keep Up With KeyedIn RMI State of Resource Management 2020 – March 25th Join RMI Managing Director Randy Mysliviec as he shares the latest in resource management research and discusses key trends and best practices being used to address some of the most complex resource management challenges. PMXPO 2020 – March 26th The 13th edition of our annual virtual conference and exhibition! Whether you’re a seasoned PM or new to the field, PMXPO provides an excellent opportunity to learn, network, earn PDUs and broaden your perspective on project management – right from your desk, for free. Register for the virtual event and get access to this year’s show headlined by keynote speaker Cara Brookins, a bestselling author, as well as five more sessions packed with informative project management viewpoints from leading industry experts, covering topics like digital transformation, The Project Economy, building a change-ready culture and more! 3 Techniques to Move Past the Agile vs. PM Discussion Join host Laura Barnard as she divulges 3 tricks to move past the Agile discussion and get on with making an impact in your organization. This podcast is free to listen to on your favorite podcast app or right from your desktop. Get access to all her other great episodes as well and be on your way to making a bigger impact – today. PPM Leaders: Accelerate Agile in Times of Uncertainty With all the threats to the global economy that exist today, important than ever that businesses demonstrate organizational agility. That means operating from top to bottom in a way that optimizes performance and minimizes disruption. In this webinar, industry expert Andy Jordan shows you how to build your agile enterprise.
- 18. www.KeyedIn.com © 2020 KeyedIn Solutions. All Rights Reserved. 18 THANK YOU