Security in the New World of Content and Documents
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The document highlights the significant risks associated with document security, particularly due to internal and external threats like paper-based processes and insecure document sharing. Key findings include that 75% of companies have reported data breaches, with a substantial portion involving sensitive paper records. The document advocates for reduced reliance on paper and implementing standardized digital collaboration practices to mitigate these risks.
Security in the New World of Content and Documents
- 1. Security in the New World of Content and Documents
- 2. Ponemon Institute, 2015 Security Breaches Study; Ponemon Institute, 2013 Confidential Documents at Risk Study Security is a Top Initiative to Protect from External Attacks Top data security breaches: • 39% business information • 27% customer information • 14% intellectual property • 10% employee information 0% 10% 20% 30% 40% 50% Cloud Computing Business Intelligence Security Mobility % of respondents 75% Number of Companies Reporting a Data Security Breach Top Areas of Focus for IT Professionals in 2015
- 3. Security is a Top Initiative to Protect from Internal Risks Feel that their organization is exposed to considerable risk due to stored content that is not correctly identified Of U.S. organizations experienced leakage or loss of sensitive or confidential documents AIIM Industry Watch Content Analytics , July 2015; IDC InfoBrief: The Document Disconnect, 2015 54% 90% . 76% Say document process issues impact revenue recognition or create auditor issues
- 4. Are Your Document Workflows Creating Risk for Your Company? • Paper creates risk • Free conversion sites create risk • Ad-hoc sharing creates risk • Lack of visibility and traceability creates risk
- 5. Old Paper Habits Die Hard—Or Not at All 58% Default to printing and signing a document received via email 27% Print PDF documents in order to review them “The State of Document Productivity in the Workplace.” Nitro, 2014
- 6. Old Paper Habits Create Risk • Paper is at the heart of a significant percentage of security breaches • Paper is too easy to destroy. • Paper is impossible to track, version, or protect. 23% 61% Of major breaches (affecting more than 500 individuals) involve paper records 61% of small breaches involve paper records Ponemon Institute, 2013 Confidential Documents at Risk Study
- 7. Unvetted PDF Conversion Sites Create Risk • Are your employees searching for Free PDF Conversion tools and loading their documents onto the internet? • How much can you trust these sites with your sensitive and confidential company, customer, and employee information? Vilnius, Lithuania?
- 8. Ad-hoc Sharing Creates Risk Ponemon Institute, 2012 Security Breaches Study 77% do not provide secure document sharing/mobile access solutions for their employees 85% use insecure file sharing tools such as DropBox, Box.net, USB drives, email attachments Public Drives USB Drives Email Attachments 62% 68% 71% Most Common Methods of Theft or Loss
- 9. Lack of Visibility and Traceability Create Risk IDC InfoBrief: The Document Disconnect, 2015 55% Can’t tell whether a document has been viewed/reviewed/signed by appropriate people and cite difficulty getting status and visibility into the process 38% Cite difficulty relating documents or versions of documents into important context
- 10. Business Leaders See Upside Potential in Improving Document Security IDC InfoBrief: The Document Disconnect, 2015 Execs and managers in sales, HR, procurement, legal, and other departments estimate that fixing the ‘document disconnect’ will significantly reduce risk. 23% Risk Reduction
- 11. 4 Things You Can Start Doing Today Provide workers access to the right tools Eliminate paper wherever possible Prescribe standardized collaboration practices Investigate a Smart Documents Platform
- 12. Thank you! Please contact us for further information, or to learn how Nitro can help your organization. Visit our Website: www.GoNitro.com Visit our Blog: blog.gonitro.com Follow us on Twitter: @NitroHQ