Business Case Training - Slides.pptx
- 1. Business Case CMS IT Governance Training
- 2. CMS’ Target Life Cycle (TLC) • CMS is now operating under the Target Life Cycle (TLC) IT Governance Framework • The TLC brings together Subject Matter Experts (SMEs) and decision- makers from across CMS to strategically manage our IT Portfolio. • In order for these SMEs to evaluate new IT projects properly, we may require you to complete a Business Case outlining your proposal.
- 3. IT Business Case • When do I need one? New IT development or major changes to existing systems usually require a Business Case – confirmed by CMS IT Governance upon receiving your intake form in the “Initiate” phase of the TLC. • How is it used? The Business Case allows the Governance Review Team (GRT) and Governance Review Board (GRB) to evaluate, advise, and ultimately approve or deny your project.
- 4. TLC "Initiate" Phase Process Flow
- 5. IT Business Case – What Does it Cover? • Business Need • Description of the business need/issue/problem and why you are proposing a new IT solution to meet this business need rather than meeting the need within existing resources. • Benefits to CMS • How this effort benefits CMS, including any information on how it supports CMS' mission and strategic goals, creates efficiencies and/or cost savings, or reduces risk. • Alignment with Organizational Priorities • Does this effort support any Administrator priorities or new legislative or regulatory mandates? • Performance Measurement • How will you determine whether or not this effort is successful? Here’s a good rule of thumb: State the exact data or metrics to use in support of this Performance Goal: WHO is going to do exactly WHAT, by exactly HOW MUCH, by exactly WHEN?
- 6. Proposed Alternatives to Meet Business Need • This is where you identify options and alternatives to meet your business need. Your team must exercise due diligence in determining the most viable and cost effective solution. • This includes a summary of the approaches, how you will acquire the solution, and describe the pros, cons, total life cycle costs and potential cost savings/avoidance for each alternative considered. • Include at least three viable alternatives: keeping things “as-is” or reuse existing people, equipment, or processes; and at least two additional alternatives. Identify your preferred solution.
- 7. Proposed Alternatives cont’d • Some examples of alternatives to consider may include: • Buy vs. build vs. lease vs. reuse of existing system • Commercial off the shelf (COTS) vs. Government off the shelf (GOTS) • Mainframe vs. server-based vs. clustering vs. Cloud • In your alternatives, include details such as differences between system capabilities, user friendliness, technical and security considerations, ease and timing of integration with CMS' IT infrastructure, etc.
- 8. Estimated Life Cycle Cost • Estimate the total life cycle cost • How much to develop/initialize the product or service? • AND how long to operate after development is complete – how long until we have to replace? (a 5 year total life cycle is typical) • Note: these estimates will likely evolve as you refine your Business Case throughout the intake process – no worries. • Your Life Cycle Cost projections are one of the most important factors that the Board considers when making a determination on your project. • The IT Investment Management team can assist with your cost estimates if needed
- 9. Highlights • Within CMS’ IT Governance Framework, SMEs use your Business Case to evaluate your proposal and ultimately approve or deny your project. • Please fill out the entire Business Case to the best of your ability and with as much precision as possible to facilitate this process. Help is available: • EnterpriseArchitecture@cms.hhs.gov • CMS_TRB@cms.hhs.gov • IT_Investments@cms.hhs.gov • Our IT Governance homepage is a one-stop shop for all TLC-related information, including the IT Intake form, and the IT Business Case Template
- 10. For questions about IT Governance or more information email: IT_Governance@cms.hhs.gov or visit: IT Governance (https://www.cms.gov/TLC) Contact Us