Records management ppt
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Records management is the systematic administration of records and documented information throughout their lifecycle, including creation, classification as active or inactive, use, storage, and final disposition. It involves identifying, circulating, storing, and disposing of records based on their legal, archival, fiscal, or other value to an organization. Records can be in any physical form, including paper documents, photographs, films, and electronic files, and effective management requires classifying records as centralized or decentralized based on storage and access needs.
Records management ppt
- 2. Records Management What is Records Management? It is Systematic administration of records and documented information for its entire life cycle, from creation or receipt, classification, use, filing, retention, storage, to final disposition.
- 3. Records Management Record It can be in any physical form of characteristic such as in photograph, drawing, film, pictures, maps, tapes, o r documentary materials. Documents Not all documents become Records, and similarly not all records are documents. RDP ( Records Disposition Program) – it is a pre - determined coordinated and well-arranged plan
- 4. Records Management Classification of Records Active Record – a record that is regularly referenced or required for current use. Inactive Record – a record that is still needed by an organization but not for current operations. Electronic Record – a record recorded or formatted only a computer can process.
- 5. Records Management Managing Records STORING IDENTIFYING CIRCULATING DISPOSAL
- 6. Records Management Legal Value – e.g. affidavit, contracts, titles Archival Value – e.g. history, research, museum Fiscal Value – e.g. official receipt, vouchers, payroll Centralized - One in which the records for several people or units are located in one, central location Decentralized - One in which the files are located throughout the office, generally at individual work stations
- 7. Records Management Records Management Illustration