Workday Recruiting Optimization
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This document discusses Workday recruiting optimization services provided by ClouDevops. It covers recruiting processes, key performance indicators for talent acquisition, Workday documents for offer letters and contracts, improving the candidate experience with notifications and career sites, and interview management. Speakers from ClouDevops will discuss recruiting hub dashboards, talent acquisition metrics, Workday document automation, candidate notifications, and interview scheduling tools.
Workday Recruiting Optimization
- 1. Workday Recruiting Optimization ClouDevOps Workday Support, HR Transformation & Cloud Advisory Professionals Services.
- 2. roxana.lapusneanu@cloudevops.eu 8 years deploying ERP solutions and 5 years of experience in Workday HCM, Learning and Recruitment modules which includes 4 Implementations and Post GoLive AMS. Showry Chinnabathini SPEAKERS 5 years delivering Workday optimization for companies like Accenture, Deloitte & Samsung. Workday Functional Lead at ClouDevOps . Nicoleta ADAM 7+ years experience in Workday Reporting and Analytics. Workday Transformation Manager @ ClouDevOps Mel LOMATAO 4 years working in Talent Acquisition for companies like Samsung & SkillValue Since oct 2021 Talent Acquisition Lead at ClouDevOps Maria ILIE
- 3. 3 Topics Recruiting Processes Overview Recruiting Hub / Dashboard – Talent Acquisition Key Indicators Workday Docs - Offer Letter / Contract Candidate Experience – Notifications - Career Site Notifications Interview management Q&A
- 5. 5 ClouDevOps Workday Services WAVE X & OPTIMISATION FUNCTIONAL EXPERT SUPORT M&A / DIVESTMENTS PRE-PROJECT PHASE WAVE 1 PROJECT New Domains scoping & Setup, Streamlining existing configurations & processes Data Strategy, Data Cleansing and DGW preparation Risk Assessment, HRIS Blueprint Drafting & HRIS Decision Advisory Workday Center of Excellence Setup Process Alignment & Design assessment HRIS Project planning & Resource Planning Align HR definitions prior to Design Changes Additional Country Setup, BP’s adjustments Health Check prior to Key HR Cycles (T&P, Merit,..) Data migration strategy, Data Cleansing, Load and Test WORKDAY SUPPORT / AMS Troubleshooting & Key users upskilling Workday Configuration Improvements (Functional, Integrations & Reporting)
- 7. 7 Recruiting Business Processes Job Requisition Job Requisition Change Freeze Job Requisition Close Job Requisition Evergreen Requisition Evergreen Requisition Change Close Evergreen Requisition Job Application Review Candidate Screen Candidate Assess Candidate Interview Offer Reference Check Background Check Ready for Hire Propose Compensation for Offer Request One- Time Payment for Offer Refer a Candidate Manage Internal Career Apply Submit Recruiting Agency Candidate Post Job Update Job Posting Assign Roles (for Primary Recruiter)
- 8. 8 Job Application Dynamic Business Process Review • Screen • Assessment • Ready for Hire Screen • Review • Additional Screen • Interview Assessment • Screen • Interview • Ready for Hire Interview • Reference check • Offer • Add. interview Reference Check • Offer • Interview • Background Check Offer / EA • Renegotiate Offer • Background check • Ready for Hire Background Check • Offer / EA • Ready for hire • Reference Check Ready for hire
- 10. 10 • Sections: Recruiting – Job Requisitions – Candidates – Dashboard Recruiting Hub
- 11. Talent Acquisition Key Indicators
- 12. 12 Recruitment Dashboard Talent Acquisition Key Indicators The Recruitment dashboard helps HR or Recruiters to track hiring success and optimize the process of hiring candidates for an organization Here are some metrics/reports: 1. Candidate Pipeline Summary - summarize the number of candidate’s application stages 2. Source Effectiveness - Report to identify what are the most effective hiring sources 3. My Candidate in Process - This report list down all the candidates and their application stages. It notify the Recruiter to whom the bp is awaiting action/s.
- 13. 13 Recruitment Board per location (OR per HM, per Recruiter)
- 14. 14 Time to Fill Custom Report
- 15. 15 • Job Req waiting approval • Offer in progress • My hire in progress • Employees Referrals • Applicant by positions Hiring Manager Dashboard
- 16. Document Automation Workday Docs & Other Options
- 17. 17 • HR Teams can now configure document generation (VS BIRT & Text Block being very technical) • Improve productivity of HR-Ops / Recruiters • Ensure document/contract text is legal & corporate compliant • Streamline process and improve employee/candidate satisfaction • Generate, maintain & store all Workday Generated documents within the system. Why consider automating Contract / Documents Generation ? Leave us a note if you wish additional details https://www.slideshare.net/Corneliabrnac /discovery-sessionworkday- docsdeutschpptx
- 18. 18 Workday Docs: Feature Overview • Template creation • User friendly, easy to use • New formatting options - use tables, header, footer • Panels to manage data fields or condition rules • Maintain documents easily • Preview templates as you build • You can generate multiple documents from one template seamlessly • Content translation feature, internationalisation • Workday Docs are stored on Workday Drive • Lock the content
- 19. 19 • Offer / Employment Agreement • Change Job • Request Reference letter • Hire • Manage Probation Period • Preview Probation Period • Employee Contract • Wage Theft Prevention Notice • Add Additional Job • Termination BPs enabled for Workday Docs (as of 05/2022)
- 21. 21 Candidate Experience 1. General Information: - Name - Contact Details - CV as attachment 2. Details about: - Gender - Diversity 3. Extra steps to help with mass recruitment: - Questionnaires 1. Mandatory information required in order to create an account 2. Details that can help with your internal policies, company culture etc. 3. Relevant information when conducting mass recruitment project within short deadlines/with little resources
- 22. 22 • Sample Tools • Ongig’s Branded Candidate Experience • Phenom People • Talent Brew Career site / Workday Standard VS Improved
- 23. 23 Career site / Workday Standard VS Improved
- 24. 24 Candidate Communications Experience Reminders before screening calls/interviews Thank you for applying! You have been moved into the next step Your application to Company X Self Re-Scheduling interview Multi interviewers' calendars
- 25. 25 • Features • Which notifications can use it ? • Designer? • Invite to Apply task • Send Message task • Prospect Consent Collection emails • Internal and external Job Alerts tasks • Job Application custom business process, including all the sub-BPs: • Assess Candidate, Background Check, Candidate Self-Schedule Event, Employment Agreement, Interview, Job Application, Offer, Rate Interview, Ready for Hire, Reference Check, Review Candidate, Screen • When a Notification Template has been published and activated for the applicable Notification Type, then users can select a Notification Template or an Email Template to be used in the notification. Notification Designer
- 26. 26 Interview Scheduling tool • Self Re-Scheduling interview • Multi interviewers' calendars … • Recruiter productivity
- 27. 27 • Data used from Workday: • Information used to schedule interview • Interviewers • Competencies • Questionnaires • Locations • Interview Types • Workday interview session data is updated once the interview is scheduled, rescheduled or cancelled Interview Scheduling - Integrations
- 28. Q & A 28
- 29. 29 Contact Frédéric Rousseaux Managing Director frederic.rousseaux@cloudevops.eu Follow us at LinkedIn https://www.linkedin.com/company/cloudevops-eu/