Your Event Technology Questions Answered
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The document contains a series of questions and discussions related to event management and planning, covering topics such as the effects of alternative accommodations like Airbnb, opportunities for women in speaking roles, the impact of technology in events, and the importance of diversity in the industry. Various industry professionals seek insight on trends, technology vetting, and best practices for event organization. Networking resources and expert opinions from notable figures in the events sector are also shared.
Your Event Technology Questions Answered
- 2. “Do you have creative ideas for when you have one empty breakout space while other workshops are happening in all the rest of them?” - Dan Miller
- 5. “How do you account for the growth in popularity of Airbnb when determining your city-wide group rooms blocks? What trends do you predict will develop with these alternative accommodations becoming so popular? - Anonymous
- 6. “Are there any groups or events specifically for the content side of event organization? I want to know how other people do their CFPs, breakout sessions, speaker management, etc.” - Arrie Brown
- 10. “Who really are the target personas that are planning corporate events? And what are they looking for in a partner that will strategize and execute?” - Sally McComic
- 12. “I know Allie is an avid speaker and has been in the events industry a long time. One question I have been asking myself for the last couple of years. Why don’t we get more females putting themselves forward for speaking opportunities at our events? Its a shame, our industry is full of amazing women with great insight and I find it hard to tap in to this as an event organizer.” - Adam Parry eventindustrynews.com/ @punchtownparry
- 14. “What is the balance of mass events being successful if we're attempting to make everything personalized?” - Jim Cascino
- 16. “What are the best sources that meeting planners use to find and vet new event technology applications?” - Corbin Ball corbinball.com / @CorbinBall
- 17. Websites Event Manager Blog http://www.eventmanagerblog.com/ Corbin Ball https://www.corbinball.com/ Event Industry News https://www.eventindustrynews.com/ BizBash https://www.bizbash.com/ Company Blogs Glisser http://blog.glisser.com/ Bizzabo https://blog.bizzabo.com/ Hubb http://blog.hubb.me/
- 18. “With all of the buzz surrounding virtual and augmented reality, what do you see as it's true potential in the hospitality industry. Have you seen any incredibly clever uses of it at meetings or events yet?” - Jim Spellos, Meeting U www.meeting-u.com / @jspellos
- 19. “What do you think is the biggest trend planners should be looking out for in 2018?” - Liz Caruso (née King) TechsyTalk.com / @LizKingEvents
- 21. “The event tech ecosystem is constantly evolving, but what in your opinion are the fads we should ignore, and the critical innovations we have to have?” - Marie-Claire Andrews @marie_clair
- 22. • Critical innovations improve the attendee experience • Fads tend to interfere with the core experience How to tell lasting tech from fads
- 23. “Of all the tech available, which comes first in the execution timeline? Is there a right order?” - Leonora Valvo Swoogo.com / @leonorajvalvo
- 25. “What's the number one metric you think event planners should be monitoring?” - Brent Pearson InsightXM.com
- 26. “What is your advice to someone about to start their career in the events industry?” - Marie-Claire Andrews @marie_clair
- 28. “I’ve been led down the proverbial primrose path by two prospective clients this year resulting in lost time, income, and probably "idea theft". Where can I find a great questionnaire to show my interest, get answers to meaningful questions from the prospective client and yet not sacrifice the biz time, energy and resources unnecessarily.” - Clementine Johnson
- 29. “Are badges here to stay at events?” - Greg Lazarro trcbadgerite.com / @greglazzaro
- 30. “What is the event industry doing to encourage diversification of event managers in it's ranks, i.e. minorities?” Does the event industry experience the same gender pay gap between men and women as seen in other professions?” - Matthew Forrest
- 31. Source: 2016 PCMA Convene Salary Survey
Editor's Notes
- #4: General principles to abide by: Idea #1: Collaboration Room with whiteboard & flip board
- #5: Idea #2: Ignite Hangout
- #6: Plan for it. Lost revenue source > Can be a supplement when sold out of blocks All about convenience.
- #8: CEMA Haute Dokimazo Hubspot > Inbound PCMA MPI Lean on your partners > will help you think strategically
- #9: LinkedIn Groups Lean on your partners > will help you think strategically
- #10: CEMA Haute Dokimazo Hubspot LinkedIn Groups Lean on your partners > will help you think strategically
- #12: It depends based on the type of corporate going after. From a partner: pain points & solutions
- #14: 20 years experience. Started to get asked to speak but why would people listen to me? Lot of event managers don’t have large egos; we’re sort of used to working in the shadows Sheryl Sandberg – Lean In We all have something to contribute Speaking gets easier every time you do it Gender gap -> women are taking on more leadership roles
- #15: Things being individualized > just the way things are going. Personally, events are an evolution of that. Old experience: white glove, time consuming. Used to be a bit of a unexpected bonus. Now there is an expectation. New experience: data providing those experiences Mobile site knows your preferences and gives you a custom experience Digital signage can read your badge and tell you what is happening
- #16: Things being individualized > just the way things are going. Personally, events are an evolution of that. Old experience: white glove, time consuming. Used to be a bit of a unexpected bonus. Now there is an expectation. New experience: data providing those experiences Mobile site knows your preferences and gives you a custom experience Digital signage can read your badge and tell you what is happening
- #18: + Look at other events + Talk to other event profs, online and in person
- #19: Meeting mgmt.: hate flying to be on-site for 8 hours. For me, it’s an amazing way to check out venue spaces and conduct site visits without having to travel. Streamlines the planning process. AR is part of experiential design. Want now Getting engagement. Out of box experience. Consuming content. Experience content in augmented reality Splash! Andrea: Hololens
- #20: Individualized experiences Attendee design Tech solutions that work together > plug event tech tribe Chatbots
- #23: critical innovations are those that streamline attendee experiences without them realising - slick tech that gets them in a room with the right people learning/enjoying the right things. Fads interfere with the core experience, so for me one fad is badly executed gamification, and maybe even AR
- #25: No right order When you can, as fast as you can
- #26: It’s potentially different for everybody. What is your one metric that most ties to success? For me, perception analysis
- #28: 1 – intern -> learn as much as possible 2 – degrees -> meeting management degrees -> who has them?
- #30: Yes - Badges are easiest way an event planner can leave tribal markers for others to pick up on. A badge that says ‘Investor’ ‘Media’ ‘Delegate’ ‘Speaker’ – which tribe are you in? Facilitates communication between strangers. -” Without knowing your name, someone can’t find you, remember you, track you down or sell something to you. It is a gift, to hand over that power to a new person and means they can relax and engage with you. Put your name on a badge and you hand over a little bit of power to me, and I’m grateful for that.”
- #31: I did a little bit of research on this and found a helpful report from PCMA Convene about salaries in the events industry.
- #32: They did find that woman are paid less than men.
- #33: But it seems like the primary cause of that of that is men have a disproportionate share of leadership roles in the industry. So yes, there does seem to be a gender gap but it’s not entirely cut and dry. To me, it seems like men and woman are paid nearly the same but that men at times have an easier time getting leadership roles that pay more.