Why DAM is more than just file storage
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Digital Asset Management (DAM) software provides a centralized hub for managing digital assets, offering advanced search, controlled access, and the ability to track asset lifecycles. Unlike standard cloud storage, DAM systems integrate with existing workflows and enhance brand cohesion while improving efficiency and collaboration. This comprehensive solution is crucial for businesses looking to optimize the organization and utilization of their digital resources.
Why DAM is more than just file storage
- 1. resourcespace.com Why DAM is more than just file storage A ResourceSpace guide
- 2. resourcespace.com • Whether you’re sourcing a stock photograph or writing a sales document, we all make use of items which fall under the term ‘digital assets’. What are Digital Assets?
- 3. resourcespace.com Storing and finding Digital Assets With this comes the practicalities of storing items… and finding them again • Trawling through internal system, across desktops or in email inboxes • Team members saving assets with different names, and in different locations • Finding the exact item you need can be a time- consuming struggle
- 4. resourcespace.com A manual system for file saving • This may cause even more confusion • It’s likely to consist of a complex hierarchy of minutely named folders within folders • Sharing and distributing files is little better
- 5. resourcespace.com The solution is Digital Asset Management (DAM) software software • DAM is a central, web-based hub used for uploading assets, such as photographs, videos, documents etc. • They can be categorised and sorted, and tagged with highly descriptive metadata • Access can be controlled, allowing you to review and protect sensitive items • Gives team members one site for placing, locating, and sharing files
- 6. resourcespace.com Is DAM the same as a cloud-based file storage like Dropbox? • DAM software can provide more opportunities and tools than just a place to host files • Here we look at reasons why DAM is much more than just your average cloud-based file storage
- 7. resourcespace.com Features that DAM offers beyond cloud-based file hosting
- 8. resourcespace.com Advanced search • A highly detailed and accurate search function based on advanced metadata features • Comprehensive results and filtering capabilities
- 9. resourcespace.com File conversion • Basic file storage allows you to upload files, and download them again in the same version • DAM can convert an original asset into different formats, varying sizes and qualities before downloading • Cuts out any additional processes of opening, altering and resizing the file
- 10. resourcespace.com Carefully control access • Review and approve every upload of your digital assets • Sort users into groups according to the authority you wish to give them • Ascribe different permissions for uploading, viewing, downloading and editing items • Greater levels of supervision than standard cloud storage, and protecting sensitive data
- 11. resourcespace.com Configure and integrate • Cloud-based file storage products are likely to be stand-alone with limited options for integration • DAM can be integrated with your existing business systems, providing a user-friendly workflow • ResourceSpace for example, allows those in the museum and gallery industry to integrate TMS and EMu into their DAM system
- 12. resourcespace.com Can be hosted in the cloud or on-premise • Typically have the option to host within the cloud or install as part of an on-premise solution • Other file storing apps will only be able to offer cloud services, removing the choice available with DAM
- 13. resourcespace.com Track the use of assets • Accurately monitor the use of files • Access what is being viewed and used, by whom, and in what capacity • Observe the demand for certain types of asset • Note where greater working efficiencies can be made
- 14. resourcespace.com • DAM is more than just a place to host your files, promoting consistency across your brand and improving the way assets are used. Provides brand cohesion
- 15. resourcespace.com Provides brand cohesion • Utilise the best files for your project and suggest alternative options • Promotes the re-use of files, reducing time and resources creating or buying new content • Ensures only brand-approved logos or marketing material is used • Restricts out of date or irrelevant items to preserve brand integrity and enforce cohesive communications
- 16. resourcespace.com • The lifecycle of an asset cannot be tracked with cloud- based file storage. A DAM on the other hand can observe it from creation to end use. Improves workflow
- 17. resourcespace.com Improves workflow • Preserve an asset’s variations, comments and approvals • Trace the history of an item • View notes and make modifications to the file • Ideal for the reuse and repurposing of existing content
- 18. resourcespace.com Can be branded • The area you upload, manage and share assets will feel totally your own • Interface can be customised to match company’s branding • Cohesive experience for users, becoming an extension of your own company communications • Generic cloud storage will only have the standardised look and feel dictated by the provider
- 20. resourcespace.com Summary – File storage • Files are a critical element of your business, utilised by a wide group of people and locations • You need a professional solution to combat file loss and time-consuming searches, allowing remote access and encourage asset reuse • Storing your files with a digital vendor of either DAM or cloud-based file storage is the solution
- 21. resourcespace.com Summary – Cloud-based storage • Cloud-based file storage may be sufficient for personal or short-term use • However you’re likely to find storage is low in features and opportunities to bring real change to the way you store and manage files • Basic way of holding files compared with DAM
- 22. resourcespace.com Summary – DAM software • DAM software can be customised and modified to fit your brand • Hosted as you choose and integrated with existing systems to improve workflow • Categorisation, permissions and advanced search functions • Preview files and edit formats and sizes • Specialised, long-term business solution
- 23. resourcespace.com Summary – DAM software DAM combines multiple applications and functions in one, such as: • Online media archiving, syncing and categorising • File editing, sharing and large file transferring • Controlled permissions and security • Advanced searching and filtering
- 24. resourcespace.com • Now doesn’t that sound like so much more than just file storage? Summary
- 26. resourcespace.com Full White Paper • Interested to learn more? Download the full white paper: Why DAM is more than just file storage https://www.resourcespace.com/download?wp=4
- 28. resourcespace.com About ResourceSpace • DAM software can free up resources and creativity to save your team time and energy • ResourceSpace offers features and possibilities far beyond the capabilities of cloud-based storage • To get started, visit: http://www.resourcespace.com/trial
- 29. resourcespace.com Contact us www.resourcespace.com United Kingdom: 01367 710 245 International: +44 1367 710 245